{"version":"1.0.0","segments":[{"speaker":"Emily Thompson","startTime":46.78,"endTime":51.22,"body":"Welcome to Being Boss, a podcast for"},{"speaker":"Emily Thompson","startTime":46.78,"endTime":51.22,"body":"creatives, business owners and entrepreneurs who want to"},{"speaker":"Emily Thompson","startTime":51.22,"endTime":58.54,"body":"take control of their work and live life on their own terms."},{"speaker":"Emily Thompson","startTime":51.22,"endTime":58.54,"body":"I'm your host Emily Thompson. And in this episode, I'm here"},{"speaker":"Emily Thompson","startTime":58.54,"endTime":66.82,"body":"to chat with you about how to overcome overwhelm, and find a"},{"speaker":"Emily Thompson","startTime":58.54,"endTime":66.82,"body":"system that works for you to help you tackle your to do list"},{"speaker":"Emily Thompson","startTime":66.82,"endTime":73.0,"body":"from big picture planning to daily tasks. You can find all"},{"speaker":"Emily Thompson","startTime":66.82,"endTime":73.0,"body":"the tools, books and links we reference on the show notes at"},{"speaker":"Emily Thompson","startTime":73.03,"endTime":79.48,"body":"www.beingboss.club. And if you liked this episode, be sure"},{"speaker":"Emily Thompson","startTime":73.03,"endTime":79.48,"body":"to subscribe to this show and share us with a friend."},{"speaker":"Emily Thompson","startTime":83.18,"endTime":89.39,"body":"It's no secret that I have a soft spot for product bosses,"},{"speaker":"Emily Thompson","startTime":83.18,"endTime":89.39,"body":"those of you who embark on a business journey that includes"},{"speaker":"Emily Thompson","startTime":89.39,"endTime":95.87,"body":"making or curating physical products. And even if that's not"},{"speaker":"Emily Thompson","startTime":89.39,"endTime":95.87,"body":"the journey you've chosen for yourself. There's amazing"},{"speaker":"Emily Thompson","startTime":95.87,"endTime":102.17,"body":"lessons to be learned for all kinds of businesses from the"},{"speaker":"Emily Thompson","startTime":95.87,"endTime":102.17,"body":"world of product business, which is why you need to check"},{"speaker":"Emily Thompson","startTime":102.17,"endTime":109.31,"body":"out the Product Boss a podcast hosted by Jacqueline Snyder"},{"speaker":"Emily Thompson","startTime":102.17,"endTime":109.31,"body":"and Minna Khounlo-Sithep brought to you by the HubSpot"},{"speaker":"Emily Thompson","startTime":109.31,"endTime":115.67,"body":"Podcast Network, the audio destination for business"},{"speaker":"Emily Thompson","startTime":109.31,"endTime":115.67,"body":"professionals. Take your physical product sales and strategy"},{"speaker":"Emily Thompson","startTime":115.67,"endTime":122.42,"body":"to the next level to create your dream life with host"},{"speaker":"Emily Thompson","startTime":115.67,"endTime":122.42,"body":"Jacqueline and Minna as they deliver a workshop style"},{"speaker":"Emily Thompson","startTime":122.42,"endTime":129.17000000000002,"body":"strategy hour of social media and marketing strategies. So"},{"speaker":"Emily Thompson","startTime":122.42,"endTime":129.17000000000002,"body":"you can uplevel your business, listen to the Product Boss or"},{"speaker":"Emily Thompson","startTime":129.17000000000002,"endTime":130.79000000000002,"body":"wherever you get your podcasts."},{"speaker":"Emily Thompson","startTime":134.51,"endTime":143.26999999999998,"body":"Hello bosses, I am back for a another solo episode where I"},{"speaker":"Emily Thompson","startTime":134.51,"endTime":143.26999999999998,"body":"get to sit here at my desk and talk into my microphone to"},{"speaker":"Emily Thompson","startTime":143.26999999999998,"endTime":150.76999999999998,"body":"myself. But to you. It's always funny starting these"},{"speaker":"Emily Thompson","startTime":143.26999999999998,"endTime":150.76999999999998,"body":"episodes is always really hard because I feel like I'm just"},{"speaker":"Emily Thompson","startTime":150.76999999999998,"endTime":160.43,"body":"sitting here talking to myself. But I know once I get into"},{"speaker":"Emily Thompson","startTime":150.76999999999998,"endTime":160.43,"body":"it one, my hands start flailing through the air. And two, I"},{"speaker":"Emily Thompson","startTime":160.43,"endTime":167.51,"body":"start really feeling like I'm talking to you. There's a"},{"speaker":"Emily Thompson","startTime":160.43,"endTime":167.51,"body":"couple of you in particular, especially some of you more"},{"speaker":"Emily Thompson","startTime":167.51,"endTime":175.37,"body":"active folks and the Being Boss Clubhouse. I always picture"},{"speaker":"Emily Thompson","startTime":167.51,"endTime":175.37,"body":"you as I'm talking through this. And so Hi, it's good to see"},{"speaker":"Emily Thompson","startTime":175.37,"endTime":184.94,"body":"you again. I'm really excited about this episode for a"},{"speaker":"Emily Thompson","startTime":175.37,"endTime":184.94,"body":"couple of reasons. The first one is that I'm going to take a"},{"speaker":"Emily Thompson","startTime":184.94,"endTime":197.18,"body":"moment to celebrate the birthday of the Being Boss book. So"},{"speaker":"Emily Thompson","startTime":184.94,"endTime":197.18,"body":"as of this recording going out yesterday, April 10. I think"},{"speaker":"Emily Thompson","startTime":197.18,"endTime":205.85000000000002,"body":"this is scheduled to go live on April 11, at least according"},{"speaker":"Emily Thompson","startTime":197.18,"endTime":205.85000000000002,"body":"to the current publication schedule. It's the day after the"},{"speaker":"Emily Thompson","startTime":205.85000000000002,"endTime":217.31,"body":"being boss book came out five years ago, that little book"},{"speaker":"Emily Thompson","startTime":205.85000000000002,"endTime":217.31,"body":"baby that Kathleen and I nurtured in our brain wombs. And"},{"speaker":"Emily Thompson","startTime":217.31,"endTime":227.08999999999997,"body":"then collaborated on and know what is still one of the most"},{"speaker":"Emily Thompson","startTime":217.31,"endTime":227.08999999999997,"body":"meaningful and enjoyable creative processes I have ever"},{"speaker":"Emily Thompson","startTime":227.08999999999997,"endTime":237.70999999999998,"body":"engaged in in my entire life to bring forth the beautiful"},{"speaker":"Emily Thompson","startTime":227.08999999999997,"endTime":237.70999999999998,"body":"book that is the Being Boss book, I can't believe was five"},{"speaker":"Emily Thompson","startTime":237.70999999999998,"endTime":245.60000000000002,"body":"years ago, five years ago that Kathleen and I went to New"},{"speaker":"Emily Thompson","startTime":237.70999999999998,"endTime":245.60000000000002,"body":"York City for the first leg of our book tour, followed it up"},{"speaker":"Emily Thompson","startTime":245.60000000000002,"endTime":249.56,"body":"a couple of days later by heading off to the west coast to"},{"speaker":"Emily Thompson","startTime":245.60000000000002,"endTime":249.56,"body":"San Francisco."},{"speaker":"Emily Thompson","startTime":250.20999999999998,"endTime":258.7,"body":"Both of which were fantastic events. We had a launch party"},{"speaker":"Emily Thompson","startTime":250.20999999999998,"endTime":258.7,"body":"in New York City that had some amazing people. One of the"},{"speaker":"Emily Thompson","startTime":258.7,"endTime":268.45,"body":"best nights of my life of my entire life was that night went"},{"speaker":"Emily Thompson","startTime":258.7,"endTime":268.45,"body":"to a speakeasy, we had a really great meal together. We"},{"speaker":"Emily Thompson","startTime":268.45,"endTime":275.92,"body":"shared it with a bunch of boss friends, both old ones who"},{"speaker":"Emily Thompson","startTime":268.45,"endTime":275.92,"body":"had been to previous vacations with us and new ones there"},{"speaker":"Emily Thompson","startTime":275.92,"endTime":284.26,"body":"was like this whole group of fabulous bosses in this space"},{"speaker":"Emily Thompson","startTime":275.92,"endTime":284.26,"body":"with us. And then a couple days later, we go to San"},{"speaker":"Emily Thompson","startTime":284.26,"endTime":291.4,"body":"Francisco to another space where another event was held with"},{"speaker":"Emily Thompson","startTime":284.26,"endTime":291.4,"body":"a whole other group of bosses and we signed books and we"},{"speaker":"Emily Thompson","startTime":291.4,"endTime":300.49,"body":"laughed and we took photos. And we just had the most"},{"speaker":"Emily Thompson","startTime":291.4,"endTime":300.49,"body":"inspiring time that like I will always remember that time in"},{"speaker":"Emily Thompson","startTime":300.49,"endTime":307.93,"body":"my life as being probably one of the most joyous times of my"},{"speaker":"Emily Thompson","startTime":300.49,"endTime":307.93,"body":"life. Kathleen and I went hiking in the Redwoods. While we"},{"speaker":"Emily Thompson","startTime":307.93,"endTime":316.47999999999996,"body":"were there we went and took what we joked about as"},{"speaker":"Emily Thompson","startTime":307.93,"endTime":316.47999999999996,"body":"engagement photos down at the beach and just had the most"},{"speaker":"Emily Thompson","startTime":316.47999999999996,"endTime":324.76,"body":"amazing time together as just the two of us but also with so"},{"speaker":"Emily Thompson","startTime":316.47999999999996,"endTime":324.76,"body":"many of you. So I just want to take a moment to, I don't"},{"speaker":"Emily Thompson","startTime":324.76,"endTime":331.36,"body":"know say high five to the Being Boss book for still being"},{"speaker":"Emily Thompson","startTime":324.76,"endTime":331.36,"body":"out there in the world doing her thing. And for all of you"},{"speaker":"Emily Thompson","startTime":331.41999999999996,"endTime":341.16999999999996,"body":"who, especially those of you who are here back in those"},{"speaker":"Emily Thompson","startTime":331.41999999999996,"endTime":341.16999999999996,"body":"days, who helped facilitate so much of that amazing time in"},{"speaker":"Emily Thompson","startTime":341.2,"endTime":349.21,"body":"both my life and my career and I am comfortable speaking for"},{"speaker":"Emily Thompson","startTime":341.2,"endTime":349.21,"body":"Kathleen too in saying that. That was an experience that we"},{"speaker":"Emily Thompson","startTime":349.21,"endTime":358.47999999999996,"body":"will both remember incredibly fondly for ever, or as long as"},{"speaker":"Emily Thompson","startTime":349.21,"endTime":358.47999999999996,"body":"our brains will hold it how about that. It was such a"},{"speaker":"Emily Thompson","startTime":358.47999999999996,"endTime":363.84999999999997,"body":"fantastic, fantastic time and an amazing opportunity that"},{"speaker":"Emily Thompson","startTime":358.47999999999996,"endTime":363.84999999999997,"body":"came because of this show."},{"speaker":"Emily Thompson","startTime":363.84999999999997,"endTime":370.57,"body":"And for you know, in essence, all of you being here, even if"},{"speaker":"Emily Thompson","startTime":363.84999999999997,"endTime":370.57,"body":"it is five years later, so happy birthday to the Being Boss"},{"speaker":"Emily Thompson","startTime":370.57,"endTime":379.78,"body":"book, five year high five to Kathleen, for birthing that"},{"speaker":"Emily Thompson","startTime":370.57,"endTime":379.78,"body":"baby with me. And if you haven't read the book yet, it's"},{"speaker":"Emily Thompson","startTime":379.84,"endTime":386.91999999999996,"body":"amazing. You can go buy it wherever you buy books, Amazon in"},{"speaker":"Emily Thompson","startTime":379.84,"endTime":386.91999999999996,"body":"particular, these days, it has been five years since it"},{"speaker":"Emily Thompson","startTime":386.91999999999996,"endTime":393.25,"body":"initially came out, it may not actually be available"},{"speaker":"Emily Thompson","startTime":386.91999999999996,"endTime":393.25,"body":"everywhere. But you can go snag yourself a copy. Everybody"},{"speaker":"Emily Thompson","startTime":393.25,"endTime":399.28,"body":"loved it. I mean, ever, there was a couple bad reviews on"},{"speaker":"Emily Thompson","startTime":393.25,"endTime":399.28,"body":"Amazon, somebody was like it's a workbook. It's not a"},{"speaker":"Emily Thompson","startTime":399.28,"endTime":401.02,"body":"workbook, y'all don't know."},{"speaker":"Emily Thompson","startTime":402.57,"endTime":411.87,"body":"But I love it, I actually still reference it often. I have"},{"speaker":"Emily Thompson","startTime":402.57,"endTime":411.87,"body":"two sitting right here next to me. Two, is that too many"},{"speaker":"Emily Thompson","startTime":411.87,"endTime":418.77,"body":"maybe. But I have an extra one in case I ever need to get"},{"speaker":"Emily Thompson","startTime":411.87,"endTime":418.77,"body":"one away. Anyway. So happy birthday to Being Boss book. And"},{"speaker":"Emily Thompson","startTime":418.77,"endTime":427.86,"body":"thank you all for continuing to be here. today. We have, I"},{"speaker":"Emily Thompson","startTime":418.77,"endTime":427.86,"body":"think an incredibly practical conversation to have if I'm"},{"speaker":"Emily Thompson","startTime":427.86,"endTime":434.52,"body":"going to call it a conversation where I want to address I"},{"speaker":"Emily Thompson","startTime":427.86,"endTime":434.52,"body":"want, is it address? I want to talk about something that"},{"speaker":"Emily Thompson","startTime":434.52,"endTime":441.84,"body":"comes up all of the time. And this is tackling your to do"},{"speaker":"Emily Thompson","startTime":434.52,"endTime":441.84,"body":"list, there have been pieces of this conversation, you know,"},{"speaker":"Emily Thompson","startTime":441.84,"endTime":448.05,"body":"across the Being Boss podcast for years for years and years."},{"speaker":"Emily Thompson","startTime":441.84,"endTime":448.05,"body":"But this might be the first time I've ever just sort of dove"},{"speaker":"Emily Thompson","startTime":448.05,"endTime":453.78,"body":"into what this looks like. And this isn't about glorifying"},{"speaker":"Emily Thompson","startTime":448.05,"endTime":453.78,"body":"productivity, which is something that people still get very"},{"speaker":"Emily Thompson","startTime":453.78,"endTime":460.46999999999997,"body":"heated about. I'm not glorifying it, I'm just helping you do"},{"speaker":"Emily Thompson","startTime":453.78,"endTime":460.46999999999997,"body":"it. Because it is about getting done what needs to be done"},{"speaker":"Emily Thompson","startTime":460.46999999999997,"endTime":467.76,"body":"so that you can move on with your life. And so, you know, if"},{"speaker":"Emily Thompson","startTime":460.46999999999997,"endTime":467.76,"body":"you have a to do list and who doesn't, then you should be"},{"speaker":"Emily Thompson","startTime":467.76,"endTime":474.36,"body":"able to sit down and do it and move on. And that's what I"},{"speaker":"Emily Thompson","startTime":467.76,"endTime":474.36,"body":"want to help you with today if you are struggling with that,"},{"speaker":"Emily Thompson","startTime":474.69,"endTime":480.57,"body":"also generally helping you decide what to work on next."},{"speaker":"Emily Thompson","startTime":474.69,"endTime":480.57,"body":"Because I know that's a really difficult one, especially for"},{"speaker":"Emily Thompson","startTime":480.57,"endTime":484.53,"body":"creatives or with business owners whose to do lists are way"},{"speaker":"Emily Thompson","startTime":480.57,"endTime":484.53,"body":"too long."},{"speaker":"Emily Thompson","startTime":484.84999999999997,"endTime":490.07,"body":"This idea of prioritization so that you can really get in"},{"speaker":"Emily Thompson","startTime":484.84999999999997,"endTime":490.07,"body":"there and do what you need to do. As a business owner and"},{"speaker":"Emily Thompson","startTime":490.07,"endTime":496.72999999999996,"body":"probably as a wily creative, you not only have a to do list,"},{"speaker":"Emily Thompson","startTime":490.07,"endTime":496.72999999999996,"body":"but you also have a lot of distractions. And as a business"},{"speaker":"Emily Thompson","startTime":496.72999999999996,"endTime":504.32,"body":"owner, your to-do's range from everything from the most"},{"speaker":"Emily Thompson","startTime":496.72999999999996,"endTime":504.32,"body":"bird's eye view, broad stroke decision making, like should I"},{"speaker":"Emily Thompson","startTime":504.32,"endTime":512.78,"body":"take this opportunity to the most miniscule tasks like"},{"speaker":"Emily Thompson","startTime":504.32,"endTime":512.78,"body":"paying an invoice or responding to an email. So there's a"},{"speaker":"Emily Thompson","startTime":512.78,"endTime":520.52,"body":"wide breadth of things that you are responsible for on a"},{"speaker":"Emily Thompson","startTime":512.78,"endTime":520.52,"body":"weekly and daily basis. And that's not even counting life"},{"speaker":"Emily Thompson","startTime":520.52,"endTime":528.86,"body":"decisions and life tasks that you need to do juggling all of"},{"speaker":"Emily Thompson","startTime":520.52,"endTime":528.86,"body":"this in a way that makes or that works for you is an ongoing"},{"speaker":"Emily Thompson","startTime":528.86,"endTime":535.34,"body":"conversation that bosses are having. Especially I think, in"},{"speaker":"Emily Thompson","startTime":528.86,"endTime":535.34,"body":"the Being Boss Community or whatever I'm, you know, doing"},{"speaker":"Emily Thompson","startTime":535.34,"endTime":543.44,"body":"things with bosses in person. There's basically always"},{"speaker":"Emily Thompson","startTime":535.34,"endTime":543.44,"body":"constant chatter about how to prioritize, what kind of task"},{"speaker":"Emily Thompson","startTime":543.44,"endTime":549.86,"body":"management software we're using, or how it is that we're"},{"speaker":"Emily Thompson","startTime":543.44,"endTime":549.86,"body":"prioritizing these days, or what helps you feel most"},{"speaker":"Emily Thompson","startTime":549.86,"endTime":556.97,"body":"productive, or how do you remove distractions, or whatever"},{"speaker":"Emily Thompson","startTime":549.86,"endTime":556.97,"body":"it may be, we are all, we all have things we need to do. And"},{"speaker":"Emily Thompson","startTime":556.97,"endTime":564.08,"body":"we all want to do them as efficiently and effectively as"},{"speaker":"Emily Thompson","startTime":556.97,"endTime":564.08,"body":"possible. And not again for the purpose of glorifying"},{"speaker":"Emily Thompson","startTime":564.08,"endTime":570.05,"body":"productivity. But just so we can get done what we want to"},{"speaker":"Emily Thompson","startTime":564.08,"endTime":570.05,"body":"get done. So over the course of the next little bit, who"},{"speaker":"Emily Thompson","startTime":570.05,"endTime":577.04,"body":"knows how long this is gonna take, I want to share what"},{"speaker":"Emily Thompson","startTime":570.05,"endTime":577.04,"body":"works for me, and what I know works for others, so that you"},{"speaker":"Emily Thompson","startTime":577.04,"endTime":584.63,"body":"can at least take away one thing that will help you tackle"},{"speaker":"Emily Thompson","startTime":577.04,"endTime":584.63,"body":"your to do list with more ease and satisfaction."},{"speaker":"Emily Thompson","startTime":584.88,"endTime":592.05,"body":"And I think that it might end up being more than one. So"},{"speaker":"Emily Thompson","startTime":584.88,"endTime":592.05,"body":"let's dive into the thing. So we just talked a little bit"},{"speaker":"Emily Thompson","startTime":592.05,"endTime":602.76,"body":"about how we all got a lot of stuff to do. Right not only as"},{"speaker":"Emily Thompson","startTime":592.05,"endTime":602.76,"body":"bosses, as business owners, as creatives as parents, as just"},{"speaker":"Emily Thompson","startTime":602.76,"endTime":611.73,"body":"humans in a body that has to be taken care of, in you know,"},{"speaker":"Emily Thompson","startTime":602.76,"endTime":611.73,"body":"social engagements where you have responsibilities or"},{"speaker":"Emily Thompson","startTime":611.73,"endTime":618.51,"body":"whatever it may be. We have a lot of things that we need to"},{"speaker":"Emily Thompson","startTime":611.73,"endTime":618.51,"body":"do. And if I can harken back to the Being Boss book for half"},{"speaker":"Emily Thompson","startTime":618.51,"endTime":624.66,"body":"a second. One of the things that we talk about or one of the"},{"speaker":"Emily Thompson","startTime":618.51,"endTime":624.66,"body":"pillars of Being Boss of how it is that you know we"},{"speaker":"Emily Thompson","startTime":624.66,"endTime":634.59,"body":"recognized eight plus years ago that allows us to show up"},{"speaker":"Emily Thompson","startTime":624.66,"endTime":634.59,"body":"and do the kinds of work that we do is in creating habits"},{"speaker":"Emily Thompson","startTime":634.59,"endTime":646.77,"body":"and routines that help us do the thing. Whatever the thing"},{"speaker":"Emily Thompson","startTime":634.59,"endTime":646.77,"body":"may be. So I will wrap this entire conversation in this idea"},{"speaker":"Emily Thompson","startTime":646.77,"endTime":655.05,"body":"or fact, I'll call it that all of this is much more easily"},{"speaker":"Emily Thompson","startTime":646.77,"endTime":655.05,"body":"done all of this meaning everything on your to do list all"},{"speaker":"Emily Thompson","startTime":655.05,"endTime":664.3199999999999,"body":"of the things that are there, is much more easily done. If"},{"speaker":"Emily Thompson","startTime":655.05,"endTime":664.3199999999999,"body":"you adopt habits and routines that help you get it done, you"},{"speaker":"Emily Thompson","startTime":664.3199999999999,"endTime":669.54,"body":"can otherwise think about this as processes, and all of"},{"speaker":"Emily Thompson","startTime":664.3199999999999,"endTime":669.54,"body":"those things are kind of similar, but they're a little"},{"speaker":"Emily Thompson","startTime":669.54,"endTime":675.51,"body":"different habits and routines are generally more life"},{"speaker":"Emily Thompson","startTime":669.54,"endTime":675.51,"body":"related, or there's just kind of how you do things."},{"speaker":"Emily Thompson","startTime":675.51,"endTime":682.14,"body":"Processes tend to be incredibly defined, like you know, you"},{"speaker":"Emily Thompson","startTime":675.51,"endTime":682.14,"body":"have a standard operating procedure in your business as to"},{"speaker":"Emily Thompson","startTime":682.14,"endTime":688.41,"body":"how it is that you do things. And both of these things play"},{"speaker":"Emily Thompson","startTime":682.14,"endTime":688.41,"body":"into what it is that I'm going to be talking about."},{"speaker":"Emily Thompson","startTime":688.41,"endTime":693.54,"body":"I think there's like generally ways that you do things as a"},{"speaker":"Emily Thompson","startTime":688.41,"endTime":693.54,"body":"person. And there are things that you should be doing in"},{"speaker":"Emily Thompson","startTime":693.54,"endTime":702.6899999999999,"body":"your business as a business procedure that will help you"},{"speaker":"Emily Thompson","startTime":693.54,"endTime":702.6899999999999,"body":"better task manage or better tackle your to do list. And the"},{"speaker":"Emily Thompson","startTime":702.6899999999999,"endTime":712.62,"body":"reason why habits and routines are incredibly important is"},{"speaker":"Emily Thompson","startTime":702.6899999999999,"endTime":712.62,"body":"that both of these things facilitate and almost autopilot,"},{"speaker":"Emily Thompson","startTime":712.74,"endTime":722.73,"body":"or a definitely helping you, helping you be incredibly"},{"speaker":"Emily Thompson","startTime":712.74,"endTime":722.73,"body":"efficient and how it is that you were doing things. Because"},{"speaker":"Emily Thompson","startTime":722.76,"endTime":728.91,"body":"a simple truth is that you have a limited amount of"},{"speaker":"Emily Thompson","startTime":722.76,"endTime":728.91,"body":"executive function. Right. So your ability to make"},{"speaker":"Emily Thompson","startTime":728.91,"endTime":736.59,"body":"especially big but also can trickle down into little"},{"speaker":"Emily Thompson","startTime":728.91,"endTime":736.59,"body":"decisions is there that capacity for you to do so is your"},{"speaker":"Emily Thompson","startTime":736.59,"endTime":741.87,"body":"executive function, we all have different capacities. Some"},{"speaker":"Emily Thompson","startTime":736.59,"endTime":741.87,"body":"people have very limited capacity, they can only make a"},{"speaker":"Emily Thompson","startTime":741.87,"endTime":749.73,"body":"couple of decisions a day before they are just toast. Other"},{"speaker":"Emily Thompson","startTime":741.87,"endTime":749.73,"body":"people have larger executive function or capacity for making"},{"speaker":"Emily Thompson","startTime":749.73,"endTime":758.1,"body":"those sorts of decisions. And either way, it's not an"},{"speaker":"Emily Thompson","startTime":749.73,"endTime":758.1,"body":"infinite resource, we all have limits as to how much our"},{"speaker":"Emily Thompson","startTime":758.1,"endTime":765.4499999999999,"body":"brain can work, basically, in any given day. And whenever"},{"speaker":"Emily Thompson","startTime":758.1,"endTime":765.4499999999999,"body":"you create habits and routines that take some of the"},{"speaker":"Emily Thompson","startTime":765.4499999999999,"endTime":773.55,"body":"decisions off your plate every single day, you're able to"},{"speaker":"Emily Thompson","startTime":765.4499999999999,"endTime":773.55,"body":"utilize that executive function in the places where it"},{"speaker":"Emily Thompson","startTime":773.55,"endTime":781.26,"body":"matters most. This is one of the reasons why morning"},{"speaker":"Emily Thompson","startTime":773.55,"endTime":781.26,"body":"routines are such a trendy thing, are they still trendy,"},{"speaker":"Emily Thompson","startTime":781.26,"endTime":786.24,"body":"actually, I feel like morning routines used to be something"},{"speaker":"Emily Thompson","startTime":781.26,"endTime":786.24,"body":"people talked about all the time. And then the pandemic"},{"speaker":"Emily Thompson","startTime":786.24,"endTime":792.75,"body":"happened and the people were like screw it all. And I feel"},{"speaker":"Emily Thompson","startTime":786.24,"endTime":792.75,"body":"like we probably haven't gone back to our morning routines,"},{"speaker":"Emily Thompson","startTime":792.75,"endTime":797.16,"body":"or we just kind of gave up on them. I don't really know what"},{"speaker":"Emily Thompson","startTime":792.75,"endTime":797.16,"body":"happened. But I do feel like I don't hear people talk about"},{"speaker":"Emily Thompson","startTime":797.16,"endTime":799.9499999999999,"body":"morning routines quite as much as I used to."},{"speaker":"Emily Thompson","startTime":800.64,"endTime":809.31,"body":"But the purpose of a morning routine is that you get up and"},{"speaker":"Emily Thompson","startTime":800.64,"endTime":809.31,"body":"you have this set this set schedule of what it is that you"},{"speaker":"Emily Thompson","startTime":809.31,"endTime":813.6899999999999,"body":"need to accomplish in order to be ready for the day. You're"},{"speaker":"Emily Thompson","startTime":809.31,"endTime":813.6899999999999,"body":"not getting up every morning and thinking should I brush my"},{"speaker":"Emily Thompson","startTime":813.6899999999999,"endTime":819.21,"body":"teeth? Yes, it's part of your morning routine, just brush"},{"speaker":"Emily Thompson","startTime":813.6899999999999,"endTime":819.21,"body":"your teeth, don't think about it, just do it. Right should I"},{"speaker":"Emily Thompson","startTime":819.21,"endTime":823.8,"body":"go for a walk is that part of your morning routine. If it is"},{"speaker":"Emily Thompson","startTime":819.21,"endTime":823.8,"body":"you don't have to make the decision as to whether or not"},{"speaker":"Emily Thompson","startTime":823.8,"endTime":829.68,"body":"you're going to go for a walk as part of your morning"},{"speaker":"Emily Thompson","startTime":823.8,"endTime":829.68,"body":"routine, you do it. So you create these routines so that you"},{"speaker":"Emily Thompson","startTime":829.68,"endTime":837.5699999999999,"body":"are sort of batching these things that need to be done"},{"speaker":"Emily Thompson","startTime":829.68,"endTime":837.5699999999999,"body":"together. So that you just do them and then you are prepared"},{"speaker":"Emily Thompson","startTime":837.5699999999999,"endTime":845.46,"body":"for whatever it is that they're preparing you for. So a"},{"speaker":"Emily Thompson","startTime":837.5699999999999,"endTime":845.46,"body":"morning routine will get you ready to go do your day,"},{"speaker":"Emily Thompson","startTime":845.52,"endTime":853.38,"body":"whatever that looks like. It removes the need for you to"},{"speaker":"Emily Thompson","startTime":845.52,"endTime":853.38,"body":"make a lot of decisions around what you need to do to get"},{"speaker":"Emily Thompson","startTime":853.38,"endTime":859.71,"body":"ready for your day. And by batching it into a routine that"},{"speaker":"Emily Thompson","startTime":853.38,"endTime":859.71,"body":"you it's not that you do it mindlessly. But you don't have"},{"speaker":"Emily Thompson","startTime":859.71,"endTime":867.5699999999999,"body":"to use your mind so much to do it. You're not reinventing"},{"speaker":"Emily Thompson","startTime":859.71,"endTime":867.5699999999999,"body":"the wheel every day, you're not wasting energy on the things"},{"speaker":"Emily Thompson","startTime":867.5699999999999,"endTime":876.12,"body":"that need to be done every day, you have a morning routine,"},{"speaker":"Emily Thompson","startTime":867.5699999999999,"endTime":876.12,"body":"the same thing can happen for your tasks, or for tackling"},{"speaker":"Emily Thompson","startTime":876.15,"endTime":886.26,"body":"your to do list. I like to think of this on three different"},{"speaker":"Emily Thompson","startTime":876.15,"endTime":886.26,"body":"levels because as business owners, we have a lot to cram"},{"speaker":"Emily Thompson","startTime":886.26,"endTime":890.46,"body":"into our limited capacity of executive function."},{"speaker":"Emily Thompson","startTime":889.89,"endTime":897.93,"body":"And when you are trying to make all the decisions all day"},{"speaker":"Emily Thompson","startTime":889.89,"endTime":897.93,"body":"long, you're going to run out of capacity really quickly."},{"speaker":"Emily Thompson","startTime":898.02,"endTime":906.75,"body":"But if you can relegate three levels of decision making into"},{"speaker":"Emily Thompson","startTime":898.02,"endTime":906.75,"body":"certain parts of the year, because yes, I'm literally going"},{"speaker":"Emily Thompson","startTime":906.75,"endTime":916.11,"body":"to use the entire year to help you do everything you need to"},{"speaker":"Emily Thompson","startTime":906.75,"endTime":916.11,"body":"do, then you are not as bombarded with as many decisions"},{"speaker":"Emily Thompson","startTime":916.11,"endTime":923.67,"body":"that need to be made on an ongoing basis. So I'm going to"},{"speaker":"Emily Thompson","startTime":916.11,"endTime":923.67,"body":"lay out all three of these levels for you. And the idea as"},{"speaker":"Emily Thompson","startTime":923.67,"endTime":930.81,"body":"I'm going through this is for you to get an idea of what it"},{"speaker":"Emily Thompson","startTime":923.67,"endTime":930.81,"body":"is that you where it is that you need to build habits and"},{"speaker":"Emily Thompson","startTime":930.81,"endTime":938.8199999999999,"body":"routines and or create maybe even official processes, so"},{"speaker":"Emily Thompson","startTime":930.81,"endTime":938.8199999999999,"body":"that you can tackle each of these three in your life and"},{"speaker":"Emily Thompson","startTime":938.8199999999999,"endTime":945.48,"body":"business as well. The first level well actually, here's all"},{"speaker":"Emily Thompson","startTime":938.8199999999999,"endTime":945.48,"body":"the levels. I'm just gonna give them to All at once, and"},{"speaker":"Emily Thompson","startTime":945.48,"endTime":951.78,"body":"then we're gonna dive into each one. So three levels,"},{"speaker":"Emily Thompson","startTime":945.48,"endTime":951.78,"body":"there's a bird's eye view of your business, there's project"},{"speaker":"Emily Thompson","startTime":951.78,"endTime":959.34,"body":"level, and there's task level. And I'm going to be sharing"},{"speaker":"Emily Thompson","startTime":951.78,"endTime":959.34,"body":"very business oriented side of this. But this is this exact"},{"speaker":"Emily Thompson","startTime":959.34,"endTime":965.1,"body":"same for your life as well. You may even find there's can be"},{"speaker":"Emily Thompson","startTime":959.34,"endTime":965.1,"body":"some overlap in here, maybe bird's eye view, you know that"},{"speaker":"Emily Thompson","startTime":965.1,"endTime":971.55,"body":"you have a month long vacation coming in the next couple of"},{"speaker":"Emily Thompson","startTime":965.1,"endTime":971.55,"body":"months, that's obviously going to be including some life"},{"speaker":"Emily Thompson","startTime":971.55,"endTime":977.91,"body":"stuff, there is some overlap. But for the purpose of this"},{"speaker":"Emily Thompson","startTime":971.55,"endTime":977.91,"body":"conversation, I'm gonna be talking mostly business because"},{"speaker":"Emily Thompson","startTime":977.91,"endTime":988.56,"body":"that's what we do here. And there is this like, fact that if"},{"speaker":"Emily Thompson","startTime":977.91,"endTime":988.56,"body":"you are only focusing on one of these levels, how do I want"},{"speaker":"Emily Thompson","startTime":988.56,"endTime":989.91,"body":"to, you're not being boss."},{"speaker":"Emily Thompson","startTime":992.08,"endTime":1001.47,"body":"you are going to be unkind, incapable of running a business."},{"speaker":"Emily Thompson","startTime":992.08,"endTime":1001.47,"body":"If you are focusing, if you aren't focusing on all three of"},{"speaker":"Emily Thompson","startTime":1001.47,"endTime":1009.99,"body":"these, you're going to end up you're going to be short"},{"speaker":"Emily Thompson","startTime":1001.47,"endTime":1009.99,"body":"sighted, you're going to be too long sighted, if something's"},{"speaker":"Emily Thompson","startTime":1009.99,"endTime":1016.14,"body":"going to get missing or become missing, something is going"},{"speaker":"Emily Thompson","startTime":1009.99,"endTime":1016.14,"body":"to be missing, something is going to get left out. If you"},{"speaker":"Emily Thompson","startTime":1016.14,"endTime":1023.16,"body":"are not making time in your schedule to focus on each of"},{"speaker":"Emily Thompson","startTime":1016.14,"endTime":1023.16,"body":"these three pieces, you're gonna end up finding yourself"},{"speaker":"Emily Thompson","startTime":1023.16,"endTime":1028.26,"body":"down a path you never wanted to be, you're going to end up"},{"speaker":"Emily Thompson","startTime":1023.16,"endTime":1028.26,"body":"finding out that you never achieve that goal that at one"},{"speaker":"Emily Thompson","startTime":1028.26,"endTime":1034.68,"body":"point was incredibly important to you, that you are missing"},{"speaker":"Emily Thompson","startTime":1028.26,"endTime":1034.68,"body":"little to-do's that are the things that keep your clients"},{"speaker":"Emily Thompson","startTime":1034.68,"endTime":1041.1000000000001,"body":"coming back to you whatever it may be, if you are not paying"},{"speaker":"Emily Thompson","startTime":1034.68,"endTime":1041.1000000000001,"body":"attention to each of these levels have that bird's eye view"},{"speaker":"Emily Thompson","startTime":1041.13,"endTime":1048.3,"body":"of the project level or the task level, and you are missing"},{"speaker":"Emily Thompson","startTime":1041.13,"endTime":1048.3,"body":"an important part of the picture. So let's dive into the"},{"speaker":"Emily Thompson","startTime":1048.3,"endTime":1055.8300000000002,"body":"thing. First, there is the bird's eye view. This is the big"},{"speaker":"Emily Thompson","startTime":1048.3,"endTime":1055.8300000000002,"body":"picture that 30,000 feet foot view whatever it is that you"},{"speaker":"Emily Thompson","startTime":1055.8300000000002,"endTime":1064.32,"body":"want to call it, this sort of like overarching one to 10"},{"speaker":"Emily Thompson","startTime":1055.8300000000002,"endTime":1064.32,"body":"year view of what it is that you are doing in your business."},{"speaker":"Emily Thompson","startTime":1065.01,"endTime":1072.5400000000002,"body":"This is incredibly important. And it's funny, I feel like"},{"speaker":"Emily Thompson","startTime":1065.01,"endTime":1072.5400000000002,"body":"some creatives, this is the only place they play in, right."},{"speaker":"Emily Thompson","startTime":1072.5700000000002,"endTime":1079.1100000000001,"body":"For other people, they never think about this kind of stuff."},{"speaker":"Emily Thompson","startTime":1072.5700000000002,"endTime":1079.1100000000001,"body":"The magic happens when you blend this into all of the things"},{"speaker":"Emily Thompson","startTime":1079.1100000000001,"endTime":1087.0600000000002,"body":"no matter what it is that you are better at, no matter which"},{"speaker":"Emily Thompson","startTime":1079.1100000000001,"endTime":1087.0600000000002,"body":"one comes more naturally to you. You need to be able to dive"},{"speaker":"Emily Thompson","startTime":1087.0600000000002,"endTime":1094.8300000000002,"body":"into all of these, and the key is at the appropriate time."},{"speaker":"Emily Thompson","startTime":1087.0600000000002,"endTime":1094.8300000000002,"body":"So bird's eye view is probably the one that we talk about"},{"speaker":"Emily Thompson","startTime":1094.8300000000002,"endTime":1102.0300000000002,"body":"the most around here. And so much so that we created CFA"},{"speaker":"Emily Thompson","startTime":1094.8300000000002,"endTime":1102.0300000000002,"body":"kit, which helps you with that bird's eye view."},{"speaker":"Emily Thompson","startTime":1102.49,"endTime":1108.3400000000001,"body":"I think bird's eye view is something that you need to be"},{"speaker":"Emily Thompson","startTime":1102.49,"endTime":1108.3400000000001,"body":"visiting at least twice a year, on your beginning of the"},{"speaker":"Emily Thompson","startTime":1108.3400000000001,"endTime":1115.2700000000002,"body":"year, CEO day and then also at your mid year CEO day. If you"},{"speaker":"Emily Thompson","startTime":1108.3400000000001,"endTime":1115.2700000000002,"body":"want more information about this about what this looks like."},{"speaker":"Emily Thompson","startTime":1115.2700000000002,"endTime":1122.68,"body":"There's a whole episode that I did about a year ago. It's"},{"speaker":"Emily Thompson","startTime":1115.2700000000002,"endTime":1122.68,"body":"episode number 309, called the mid year CEO day where I talk"},{"speaker":"Emily Thompson","startTime":1122.68,"endTime":1130.69,"body":"about the beginning of your CEO day a little bit. And then"},{"speaker":"Emily Thompson","startTime":1122.68,"endTime":1130.69,"body":"what it is that I do for the mid year CEO day and I also do"},{"speaker":"Emily Thompson","startTime":1130.69,"endTime":1136.24,"body":"break it up into quarters as well. So beginning of second"},{"speaker":"Emily Thompson","startTime":1130.69,"endTime":1136.24,"body":"and then beginning of fourth quarter, so that you are"},{"speaker":"Emily Thompson","startTime":1136.5400000000002,"endTime":1145.3600000000001,"body":"staying occasionally connected to your bird's eye view. If"},{"speaker":"Emily Thompson","startTime":1136.5400000000002,"endTime":1145.3600000000001,"body":"you are spending all of your time on bird's eye view. One"},{"speaker":"Emily Thompson","startTime":1145.39,"endTime":1153.64,"body":"you are like next level CEO and I love that for you or you"},{"speaker":"Emily Thompson","startTime":1145.39,"endTime":1153.64,"body":"need to bring it down into the project and task level a"},{"speaker":"Emily Thompson","startTime":1153.64,"endTime":1160.2700000000002,"body":"little more often. If you're like next level CEO and you"},{"speaker":"Emily Thompson","startTime":1153.64,"endTime":1160.2700000000002,"body":"don't need to worry about project or task level. I love that"},{"speaker":"Emily Thompson","startTime":1160.2700000000002,"endTime":1165.8500000000001,"body":"you're listening to this show, but I'm a little surprised"},{"speaker":"Emily Thompson","startTime":1160.2700000000002,"endTime":1165.8500000000001,"body":"feel free to let me know what value it is that you find"},{"speaker":"Emily Thompson","startTime":1165.8500000000001,"endTime":1173.74,"body":"here. Do you just find me charming. I don't do think my"},{"speaker":"Emily Thompson","startTime":1165.8500000000001,"endTime":1173.74,"body":"jokes are funny, I have no idea. But for most of us"},{"speaker":"Emily Thompson","startTime":1173.74,"endTime":1180.97,"body":"listening to this, you need to not spend too much time in"},{"speaker":"Emily Thompson","startTime":1173.74,"endTime":1180.97,"body":"bird's eye view which is why I think that twice a year is"},{"speaker":"Emily Thompson","startTime":1180.97,"endTime":1190.24,"body":"really about all you need to do for bird's eye view. I do"},{"speaker":"Emily Thompson","startTime":1180.97,"endTime":1190.24,"body":"think you can touch base on this at the other two quarters"},{"speaker":"Emily Thompson","startTime":1190.24,"endTime":1198.5200000000002,"body":"of the year as well. So four times max to really make sure"},{"speaker":"Emily Thompson","startTime":1190.24,"endTime":1198.5200000000002,"body":"you are working on or like in case of emergency right if"},{"speaker":"Emily Thompson","startTime":1198.5200000000002,"endTime":1203.8300000000002,"body":"like something big happens in your life or business and you"},{"speaker":"Emily Thompson","startTime":1198.5200000000002,"endTime":1203.8300000000002,"body":"need to take a new look at your bird's eye view you're more"},{"speaker":"Emily Thompson","startTime":1203.8300000000002,"endTime":1210.46,"body":"than welcome to do so don't just wait because Emily said not"},{"speaker":"Emily Thompson","startTime":1203.8300000000002,"endTime":1210.46,"body":"to. But this isn't something you need to be thinking about"},{"speaker":"Emily Thompson","startTime":1210.7,"endTime":1214.15,"body":"incredibly often a couple times a year is totally fine."},{"speaker":"Emily Thompson","startTime":1214.94,"endTime":1223.22,"body":"And as far as a routine or a procedure for this CEO day kit"},{"speaker":"Emily Thompson","startTime":1214.94,"endTime":1223.22,"body":"is a thing that exists in the world beingboss.club/ceo. It's"},{"speaker":"Emily Thompson","startTime":1223.6100000000001,"endTime":1230.8100000000002,"body":"videos and worksheets that you use every year for every CEO"},{"speaker":"Emily Thompson","startTime":1223.6100000000001,"endTime":1230.8100000000002,"body":"day that you do to help guide you through some of the big"},{"speaker":"Emily Thompson","startTime":1230.8100000000002,"endTime":1237.5300000000002,"body":"picture planning you do not have to use our CEO day tool to"},{"speaker":"Emily Thompson","startTime":1230.8100000000002,"endTime":1237.5300000000002,"body":"do that by any means but it is there for you if you do not"},{"speaker":"Emily Thompson","startTime":1237.5300000000002,"endTime":1248.0,"body":"have a process for yourself. In addition to CEO day kit, I"},{"speaker":"Emily Thompson","startTime":1237.5300000000002,"endTime":1248.0,"body":"also use I have a notebook that I keep in my, my bag that I"},{"speaker":"Emily Thompson","startTime":1248.0,"endTime":1255.95,"body":"keep my things in that my work bag that I take with me. And"},{"speaker":"Emily Thompson","startTime":1248.0,"endTime":1255.95,"body":"it's always there accessible to me. But it's the one"},{"speaker":"Emily Thompson","startTime":1255.95,"endTime":1263.63,"body":"notebook I use for this larger picture planning. Right? It's"},{"speaker":"Emily Thompson","startTime":1255.95,"endTime":1263.63,"body":"like where I'm doing brainstorming, it's where I am starting"},{"speaker":"Emily Thompson","startTime":1263.63,"endTime":1271.3400000000001,"body":"to give some broad some, like more details to broad stroke"},{"speaker":"Emily Thompson","startTime":1263.63,"endTime":1271.3400000000001,"body":"ideas. And so instead of it being in, you know, my daily"},{"speaker":"Emily Thompson","startTime":1271.3400000000001,"endTime":1276.1100000000001,"body":"notebook where, you know, there's so many things going on,"},{"speaker":"Emily Thompson","startTime":1271.3400000000001,"endTime":1276.1100000000001,"body":"and I go through those notebooks really quickly, it is just"},{"speaker":"Emily Thompson","startTime":1276.1100000000001,"endTime":1281.24,"body":"a notebook that I'm using a couple of times a year. And so I"},{"speaker":"Emily Thompson","startTime":1276.1100000000001,"endTime":1281.24,"body":"can always go back to it to see the bird's eye view, as"},{"speaker":"Emily Thompson","startTime":1281.24,"endTime":1287.99,"body":"opposed to rifling through all of my other notebooks looking"},{"speaker":"Emily Thompson","startTime":1281.24,"endTime":1287.99,"body":"for that idea, or that little piece of a plan that I started"},{"speaker":"Emily Thompson","startTime":1287.99,"endTime":1297.65,"body":"making, or whatever it may be. Having a bird's eye view"},{"speaker":"Emily Thompson","startTime":1287.99,"endTime":1297.65,"body":"notebook that is used only for this sort of planning is, can"},{"speaker":"Emily Thompson","startTime":1297.65,"endTime":1308.3000000000002,"body":"be incredibly important or effective. I think it works out"},{"speaker":"Emily Thompson","startTime":1297.65,"endTime":1308.3000000000002,"body":"really well for me. Having a notebook that is just for this"},{"speaker":"Emily Thompson","startTime":1308.3000000000002,"endTime":1314.8700000000001,"body":"sort of tackling your to-do lists tackling the big to do's"},{"speaker":"Emily Thompson","startTime":1308.3000000000002,"endTime":1314.8700000000001,"body":"in your life in business."},{"speaker":"Emily Thompson","startTime":1318.1100000000001,"endTime":1324.17,"body":"Raise your hand if you're feeling tired of wasting your"},{"speaker":"Emily Thompson","startTime":1318.1100000000001,"endTime":1324.17,"body":"precious time on tedious tasks like pulling reports,"},{"speaker":"Emily Thompson","startTime":1324.17,"endTime":1331.5800000000002,"body":"rewriting blog posts, and trying to personalize countless"},{"speaker":"Emily Thompson","startTime":1324.17,"endTime":1331.5800000000002,"body":"prospecting emails. Well say no more, because I've got some"},{"speaker":"Emily Thompson","startTime":1331.5800000000002,"endTime":1339.41,"body":"new AI tools that are going to give you back your time."},{"speaker":"Emily Thompson","startTime":1331.5800000000002,"endTime":1339.41,"body":"Introducing HubSpot, newest AI tools, content assistant and"},{"speaker":"Emily Thompson","startTime":1339.44,"endTime":1347.99,"body":"ChatSpot. Content assistant uses the power of open AI as a"},{"speaker":"Emily Thompson","startTime":1339.44,"endTime":1347.99,"body":"GPT three model to help you create content outlines,"},{"speaker":"Emily Thompson","startTime":1348.0200000000002,"endTime":1355.5200000000002,"body":"outreach emails, and even web page copy in just seconds. And"},{"speaker":"Emily Thompson","startTime":1348.0200000000002,"endTime":1355.5200000000002,"body":"in case that wasn't enough, they created ChatSpot a"},{"speaker":"Emily Thompson","startTime":1355.5200000000002,"endTime":1363.8000000000002,"body":"conversational growth assistant that connects to your"},{"speaker":"Emily Thompson","startTime":1355.5200000000002,"endTime":1363.8000000000002,"body":"HubSpot CRM for unbeatable support. With chat base commands,"},{"speaker":"Emily Thompson","startTime":1363.8000000000002,"endTime":1372.5600000000002,"body":"you can manage contacts, run reports and even ask for status"},{"speaker":"Emily Thompson","startTime":1363.8000000000002,"endTime":1372.5600000000002,"body":"updates. The easy to use CRM just got even easier had to"},{"speaker":"Emily Thompson","startTime":1372.5900000000001,"endTime":1378.26,"body":"hubspot.com/artificial-intelligence to get early access"},{"speaker":"Emily Thompson","startTime":1372.5900000000001,"endTime":1378.26,"body":"today."},{"speaker":"Emily Thompson","startTime":1383.92,"endTime":1391.0900000000001,"body":"And whenever it comes to planning out these things, so if"},{"speaker":"Emily Thompson","startTime":1383.92,"endTime":1391.0900000000001,"body":"you think about it as a to do list I mentioned, you know, a"},{"speaker":"Emily Thompson","startTime":1391.0900000000001,"endTime":1399.0700000000002,"body":"month long vacation, you want to launch a thing you want to"},{"speaker":"Emily Thompson","startTime":1391.0900000000001,"endTime":1399.0700000000002,"body":"buy a house, you want to you know have a kid you want to"},{"speaker":"Emily Thompson","startTime":1399.0700000000002,"endTime":1404.74,"body":"have another kid do you want to send your kid to college,"},{"speaker":"Emily Thompson","startTime":1399.0700000000002,"endTime":1404.74,"body":"whatever it may be these sort of like big things that happen"},{"speaker":"Emily Thompson","startTime":1404.74,"endTime":1410.44,"body":"in your life and work. These are the things that belong in"},{"speaker":"Emily Thompson","startTime":1404.74,"endTime":1410.44,"body":"the bird's eye view. Or maybe the you know, you want to hire"},{"speaker":"Emily Thompson","startTime":1410.44,"endTime":1417.16,"body":"a new team member, you want to hire five new team members,"},{"speaker":"Emily Thompson","startTime":1410.44,"endTime":1417.16,"body":"you want to find a contractor that's going to help you with"},{"speaker":"Emily Thompson","startTime":1417.16,"endTime":1424.8700000000001,"body":"this kind of project, you want to pivot or rebrand, or"},{"speaker":"Emily Thompson","startTime":1417.16,"endTime":1424.8700000000001,"body":"whatever it may be in your business. These are the kinds of"},{"speaker":"Emily Thompson","startTime":1424.8700000000001,"endTime":1432.73,"body":"things that belong in this bird's eye view, sort of to do"},{"speaker":"Emily Thompson","startTime":1424.8700000000001,"endTime":1432.73,"body":"list or tasking area, these aren't things that you can just"},{"speaker":"Emily Thompson","startTime":1432.73,"endTime":1438.88,"body":"do, you know, like, you can just take a month off. There's"},{"speaker":"Emily Thompson","startTime":1432.73,"endTime":1438.88,"body":"going to be a lot of planning, you're going to trickle this"},{"speaker":"Emily Thompson","startTime":1438.88,"endTime":1447.0400000000002,"body":"down into the project level. But it isn't over it is a to"},{"speaker":"Emily Thompson","startTime":1438.88,"endTime":1447.0400000000002,"body":"do. It's a collection of to dues and it is a list on a list"},{"speaker":"Emily Thompson","startTime":1447.0400000000002,"endTime":1453.5800000000002,"body":"that you want to accomplish over the next year, 5 years, 10"},{"speaker":"Emily Thompson","startTime":1447.0400000000002,"endTime":1453.5800000000002,"body":"years, whatever it may be. So having this sort of list for"},{"speaker":"Emily Thompson","startTime":1453.5800000000002,"endTime":1462.13,"body":"yourself. And considering it often couple times a year is"},{"speaker":"Emily Thompson","startTime":1453.5800000000002,"endTime":1462.13,"body":"how you move closer to those big picture goals that you have"},{"speaker":"Emily Thompson","startTime":1462.13,"endTime":1468.46,"body":"for yourself the things that you want to accomplish in your"},{"speaker":"Emily Thompson","startTime":1462.13,"endTime":1468.46,"body":"career, in your business, things that you want your business"},{"speaker":"Emily Thompson","startTime":1468.46,"endTime":1476.5300000000002,"body":"to put into your life, and the things that you just"},{"speaker":"Emily Thompson","startTime":1468.46,"endTime":1476.5300000000002,"body":"generally want to accomplish as a person on the planet. So"},{"speaker":"Emily Thompson","startTime":1476.5300000000002,"endTime":1483.7900000000002,"body":"this bird's eye view is incredibly important and really does"},{"speaker":"Emily Thompson","startTime":1476.5300000000002,"endTime":1483.7900000000002,"body":"fuel everything that happens beyond this. So that's bird's"},{"speaker":"Emily Thompson","startTime":1483.7900000000002,"endTime":1489.49,"body":"eye view. For me, the most important tool is CEO day kit,"},{"speaker":"Emily Thompson","startTime":1483.7900000000002,"endTime":1489.49,"body":"but also just having a notebook that is the place where I go"},{"speaker":"Emily Thompson","startTime":1489.49,"endTime":1494.74,"body":"to for all of for all of this brainstorming and ideating and"},{"speaker":"Emily Thompson","startTime":1489.49,"endTime":1494.74,"body":"fleshing out and those sorts of things."},{"speaker":"Emily Thompson","startTime":1495.75,"endTime":1507.0,"body":"breaking them down into individual projects. Or it may not"},{"speaker":"Emily Thompson","startTime":1495.75,"endTime":1507.0,"body":"even be big things at all. This is not stuff that's going to"},{"speaker":"Emily Thompson","startTime":1507.24,"endTime":1516.6000000000001,"body":"define your business, define your life. They're just things"},{"speaker":"Emily Thompson","startTime":1507.24,"endTime":1516.6000000000001,"body":"that need to happen. So something like you know, launching a"},{"speaker":"Emily Thompson","startTime":1516.6000000000001,"endTime":1523.47,"body":"TikTok account for your business is not something that you"},{"speaker":"Emily Thompson","startTime":1516.6000000000001,"endTime":1523.47,"body":"probably put on your bird's eye view, right? This is not"},{"speaker":"Emily Thompson","startTime":1523.47,"endTime":1528.63,"body":"some big accomplishment, your business is just the next"},{"speaker":"Emily Thompson","startTime":1523.47,"endTime":1528.63,"body":"thing you're going to do so it belongs at the project level."},{"speaker":"Emily Thompson","startTime":1528.63,"endTime":1537.48,"body":"So it's both a trickle down of bird's eye view, but also"},{"speaker":"Emily Thompson","startTime":1528.63,"endTime":1537.48,"body":"just things that are projects in your work or life. This is"},{"speaker":"Emily Thompson","startTime":1537.48,"endTime":1543.8400000000001,"body":"really how you make your business happen. Right? Even if you"},{"speaker":"Emily Thompson","startTime":1537.48,"endTime":1543.8400000000001,"body":"aren't operating with any bird's eye view if you have a hard"},{"speaker":"Emily Thompson","startTime":1543.8400000000001,"endTime":1551.2800000000002,"body":"time envisioning what You're gonna do in a year, let alone"},{"speaker":"Emily Thompson","startTime":1543.8400000000001,"endTime":1551.2800000000002,"body":"3, 5 or 10. Project level is an important place to be for"},{"speaker":"Emily Thompson","startTime":1551.2800000000002,"endTime":1557.94,"body":"you to move forward in your business. So even if it is"},{"speaker":"Emily Thompson","startTime":1551.2800000000002,"endTime":1557.94,"body":"something like launching a TikTok account for your business,"},{"speaker":"Emily Thompson","startTime":1557.97,"endTime":1566.0700000000002,"body":"or if it is creating a new product, creating a new offering,"},{"speaker":"Emily Thompson","startTime":1557.97,"endTime":1566.0700000000002,"body":"this is where, you know, building a team hiring can really"},{"speaker":"Emily Thompson","startTime":1566.0700000000002,"endTime":1571.92,"body":"trickle down into just becoming a project, once you've sort"},{"speaker":"Emily Thompson","startTime":1566.0700000000002,"endTime":1571.92,"body":"of mapped it out in a bird's eye view, whatever it may be,"},{"speaker":"Emily Thompson","startTime":1571.98,"endTime":1581.88,"body":"these are projects that you are going to, that you are going"},{"speaker":"Emily Thompson","startTime":1571.98,"endTime":1581.88,"body":"to be tackling. Whenever I'm planning out projects, I like"},{"speaker":"Emily Thompson","startTime":1581.88,"endTime":1588.66,"body":"to map projects out into quarters. So I have a hard time"},{"speaker":"Emily Thompson","startTime":1581.88,"endTime":1588.66,"body":"thinking, okay, January, I'm going to do this, this and this"},{"speaker":"Emily Thompson","startTime":1588.66,"endTime":1595.8600000000001,"body":"February this, this is marked this isn't this, that leaves"},{"speaker":"Emily Thompson","startTime":1588.66,"endTime":1595.8600000000001,"body":"me a lot of room for error. Because as someone who's running"},{"speaker":"Emily Thompson","startTime":1595.89,"endTime":1602.3400000000001,"body":"two businesses, who has a kid at home, who you know, likes"},{"speaker":"Emily Thompson","startTime":1595.89,"endTime":1602.3400000000001,"body":"to travel anytime says, Hey, let's go I'm like I'm there,"},{"speaker":"Emily Thompson","startTime":1602.3400000000001,"endTime":1607.1100000000001,"body":"whatever it may be, I find scheduling things in months, a"},{"speaker":"Emily Thompson","startTime":1602.3400000000001,"endTime":1607.1100000000001,"body":"little difficult."},{"speaker":"Emily Thompson","startTime":1607.25,"endTime":1613.91,"body":"I would rather plan things in quarters. That way, I know in"},{"speaker":"Emily Thompson","startTime":1607.25,"endTime":1613.91,"body":"quarter one, at some point, whenever it works out, I'm going"},{"speaker":"Emily Thompson","startTime":1613.91,"endTime":1623.48,"body":"to be accomplishing this project. I also like to think of"},{"speaker":"Emily Thompson","startTime":1613.91,"endTime":1623.48,"body":"projects being about the size of six weeks or less. So if"},{"speaker":"Emily Thompson","startTime":1623.48,"endTime":1630.0500000000002,"body":"something is going to take more than six weeks to complete,"},{"speaker":"Emily Thompson","startTime":1623.48,"endTime":1630.0500000000002,"body":"unless it's like an ongoing project, so And is that really"},{"speaker":"Emily Thompson","startTime":1630.0500000000002,"endTime":1635.9,"body":"even a project and yes, kind of I'm not going to start"},{"speaker":"Emily Thompson","startTime":1630.0500000000002,"endTime":1635.9,"body":"mincing words too terribly much here. But if something is an"},{"speaker":"Emily Thompson","startTime":1635.9,"endTime":1642.3200000000002,"body":"ongoing project, like let's say, you know, creating content"},{"speaker":"Emily Thompson","startTime":1635.9,"endTime":1642.3200000000002,"body":"for your blog, that's an ongoing project, that's going to"},{"speaker":"Emily Thompson","startTime":1642.5600000000002,"endTime":1649.73,"body":"obviously take more than six weeks, because it's something"},{"speaker":"Emily Thompson","startTime":1642.5600000000002,"endTime":1649.73,"body":"that happens once a week, every week forever. Apart from"},{"speaker":"Emily Thompson","startTime":1649.76,"endTime":1657.0800000000002,"body":"ongoing projects, I like to think of them as being six weeks"},{"speaker":"Emily Thompson","startTime":1649.76,"endTime":1657.0800000000002,"body":"or less. And if it's going to take six more than six weeks,"},{"speaker":"Emily Thompson","startTime":1657.2900000000002,"endTime":1664.1000000000001,"body":"then it's probably more than one project. So that's sort of"},{"speaker":"Emily Thompson","startTime":1657.2900000000002,"endTime":1664.1000000000001,"body":"guidelines that I give projects more or less, and I like to"},{"speaker":"Emily Thompson","startTime":1664.1000000000001,"endTime":1670.5200000000002,"body":"map them out in quarters. So these are my projects for"},{"speaker":"Emily Thompson","startTime":1664.1000000000001,"endTime":1670.5200000000002,"body":"quarter one. These are my projects for quarter two. And once"},{"speaker":"Emily Thompson","startTime":1670.5200000000002,"endTime":1679.01,"body":"I get into those quarters, I will go through and prioritize"},{"speaker":"Emily Thompson","startTime":1670.5200000000002,"endTime":1679.01,"body":"what is there. When it comes to mapping out projects. The"},{"speaker":"Emily Thompson","startTime":1679.01,"endTime":1686.5400000000002,"body":"tool that I love to use most is Notion. If you have not"},{"speaker":"Emily Thompson","startTime":1679.01,"endTime":1686.5400000000002,"body":"experienced the magic of Notion, check it out notion dot I"},{"speaker":"Emily Thompson","startTime":1686.5400000000002,"endTime":1695.75,"body":"think it's so I'll include links to everything in the show"},{"speaker":"Emily Thompson","startTime":1686.5400000000002,"endTime":1695.75,"body":"notes for sure. Yep, notion.so is the website for that. It's"},{"speaker":"Emily Thompson","startTime":1695.75,"endTime":1701.8400000000001,"body":"a fascinating place. I like to think of it as a brain. It is"},{"speaker":"Emily Thompson","startTime":1695.75,"endTime":1701.8400000000001,"body":"a digital brain where I'm holding all kinds of things. And"},{"speaker":"Emily Thompson","startTime":1702.0200000000002,"endTime":1705.8000000000002,"body":"for both companies, I have a projects database."},{"speaker":"Emily Thompson","startTime":1706.49,"endTime":1711.5,"body":"And in this we're going in and we're entering all kinds of"},{"speaker":"Emily Thompson","startTime":1706.49,"endTime":1711.5,"body":"things as they come and some of them are marked as"},{"speaker":"Emily Thompson","startTime":1711.5,"endTime":1718.4,"body":"opportunities. So they're not projects yet. They're just"},{"speaker":"Emily Thompson","startTime":1711.5,"endTime":1718.4,"body":"ideas for projects. There are projects that are you know, in"},{"speaker":"Emily Thompson","startTime":1718.4,"endTime":1723.65,"body":"queue. So we've decided we're definitely going to do them,"},{"speaker":"Emily Thompson","startTime":1718.4,"endTime":1723.65,"body":"we're just not ready to do them yet. There are some that we"},{"speaker":"Emily Thompson","startTime":1723.68,"endTime":1730.67,"body":"recognize as being the next projects, those are tagged as to"},{"speaker":"Emily Thompson","startTime":1723.68,"endTime":1730.67,"body":"be tasked, and then projects that are in progress. So the"},{"speaker":"Emily Thompson","startTime":1730.67,"endTime":1737.8700000000001,"body":"tasking has already been created for them. And they are"},{"speaker":"Emily Thompson","startTime":1730.67,"endTime":1737.8700000000001,"body":"underway are projects that are in progress. I have them all"},{"speaker":"Emily Thompson","startTime":1737.8700000000001,"endTime":1746.0600000000002,"body":"mapped out via quarters or in quarters. So I know that these"},{"speaker":"Emily Thompson","startTime":1737.8700000000001,"endTime":1746.0600000000002,"body":"are the things that are prioritized for q1, q2, q3, et"},{"speaker":"Emily Thompson","startTime":1746.0600000000002,"endTime":1753.5,"body":"cetera. And so notion is used for overarching planning. I do"},{"speaker":"Emily Thompson","startTime":1746.0600000000002,"endTime":1753.5,"body":"also want to say that I'm gonna be talking about a couple of"},{"speaker":"Emily Thompson","startTime":1753.5,"endTime":1761.3600000000001,"body":"tools here. And none of these tools are sponsoring us. These"},{"speaker":"Emily Thompson","startTime":1753.5,"endTime":1761.3600000000001,"body":"are just tools that I use for this. So that is my do I have"},{"speaker":"Emily Thompson","startTime":1761.3600000000001,"endTime":1765.7700000000002,"body":"to do a disclaimer when I'm not being sponsored? I don't"},{"speaker":"Emily Thompson","startTime":1761.3600000000001,"endTime":1765.7700000000002,"body":"think so. But just so no one gets confused."},{"speaker":"Emily Thompson","startTime":1767.0500000000002,"endTime":1773.0800000000002,"body":"These are all tools that I really do just use. So Notion is"},{"speaker":"Emily Thompson","startTime":1767.0500000000002,"endTime":1773.0800000000002,"body":"used for overarching planning and when it comes to actually"},{"speaker":"Emily Thompson","startTime":1773.0800000000002,"endTime":1784.3300000000002,"body":"tasking the projects, we use Asana. Asana is something that"},{"speaker":"Emily Thompson","startTime":1773.0800000000002,"endTime":1784.3300000000002,"body":"we have used for not quite 10 years. You know what? I think"},{"speaker":"Emily Thompson","startTime":1784.3300000000002,"endTime":1792.3100000000002,"body":"I've used Asana for 10 years now. That's a hoot, huh? That's"},{"speaker":"Emily Thompson","startTime":1784.3300000000002,"endTime":1792.3100000000002,"body":"kind of crazy. That's really kind of crazy to think about."},{"speaker":"Emily Thompson","startTime":1792.3100000000002,"endTime":1796.99,"body":"Sorry, that just kind of blew my mind a little bit made me"},{"speaker":"Emily Thompson","startTime":1792.3100000000002,"endTime":1796.99,"body":"feel old. Been using Asana for a very long time. And there's"},{"speaker":"Emily Thompson","startTime":1796.99,"endTime":1804.0700000000002,"body":"lots of different options out there. There's Trello and"},{"speaker":"Emily Thompson","startTime":1796.99,"endTime":1804.0700000000002,"body":"Monday, you can still just be using an old school paper"},{"speaker":"Emily Thompson","startTime":1804.0700000000002,"endTime":1808.66,"body":"system. I'll talk about that in a second. However your brain"},{"speaker":"Emily Thompson","startTime":1804.0700000000002,"endTime":1808.66,"body":"works because they all just kind of show things in a"},{"speaker":"Emily Thompson","startTime":1808.66,"endTime":1819.64,"body":"different way. However your brain works, do it. Absolutely"},{"speaker":"Emily Thompson","startTime":1808.66,"endTime":1819.64,"body":"use what will work. I think this is often on one hand a"},{"speaker":"Emily Thompson","startTime":1819.64,"endTime":1829.39,"body":"piece of the puzzle that business owners are, you know most"},{"speaker":"Emily Thompson","startTime":1819.64,"endTime":1829.39,"body":"excited about and two missing for how excited business"},{"speaker":"Emily Thompson","startTime":1829.39,"endTime":1837.3400000000001,"body":"owners get about this. I think that having a project"},{"speaker":"Emily Thompson","startTime":1829.39,"endTime":1837.3400000000001,"body":"management system is incredibly important to whether you"},{"speaker":"Emily Thompson","startTime":1837.3400000000001,"endTime":1847.66,"body":"have a team of 10 or if you are working by yourself. I will"},{"speaker":"Emily Thompson","startTime":1837.3400000000001,"endTime":1847.66,"body":"task I will project manage prod just for myself, if I'm the"},{"speaker":"Emily Thompson","startTime":1847.66,"endTime":1855.8500000000001,"body":"only person working on them, because it's an incredibly"},{"speaker":"Emily Thompson","startTime":1847.66,"endTime":1855.8500000000001,"body":"important process to take a project, a big task a big to do,"},{"speaker":"Emily Thompson","startTime":1856.0600000000002,"endTime":1864.67,"body":"and break it down into all of the manageable chunks and set"},{"speaker":"Emily Thompson","startTime":1856.0600000000002,"endTime":1864.67,"body":"it on a timeline. So that actually happens. So even if you"},{"speaker":"Emily Thompson","startTime":1864.67,"endTime":1871.45,"body":"are a solo investing and some of these, most of these have"},{"speaker":"Emily Thompson","startTime":1864.67,"endTime":1871.45,"body":"free options that you don't even need to invest money into,"},{"speaker":"Emily Thompson","startTime":1871.45,"endTime":1879.16,"body":"you just need to invest time and to setting it up and then"},{"speaker":"Emily Thompson","startTime":1871.45,"endTime":1879.16,"body":"ongoing manage it, so that you are able to get done"},{"speaker":"Emily Thompson","startTime":1879.19,"endTime":1883.0,"body":"everything at the project level that you most want to get"},{"speaker":"Emily Thompson","startTime":1879.19,"endTime":1883.0,"body":"done."},{"speaker":"Emily Thompson","startTime":1883.16,"endTime":1892.7,"body":"So Notion is my brain, that's where we're just like"},{"speaker":"Emily Thompson","startTime":1883.16,"endTime":1892.7,"body":"organizing a hierarchy and prioritization of projects that"},{"speaker":"Emily Thompson","startTime":1892.7,"endTime":1900.38,"body":"are you know, coming up, and then once we decide it's time"},{"speaker":"Emily Thompson","startTime":1892.7,"endTime":1900.38,"body":"to do them, these projects get task managed in Asana. So"},{"speaker":"Emily Thompson","startTime":1900.38,"endTime":1908.3000000000002,"body":"Asana is our to do list Notion is our brain, basically. And"},{"speaker":"Emily Thompson","startTime":1900.38,"endTime":1908.3000000000002,"body":"I will say, I managed projects for myself for 10 years, I'm"},{"speaker":"Emily Thompson","startTime":1908.3000000000002,"endTime":1913.5500000000002,"body":"not a project manager, there was plenty of pieces of the"},{"speaker":"Emily Thompson","startTime":1908.3000000000002,"endTime":1913.5500000000002,"body":"thing that I was missing, I just knew how to use a tool, and"},{"speaker":"Emily Thompson","startTime":1913.5500000000002,"endTime":1923.8100000000002,"body":"I was using it, right. And I did this for a team of lots of"},{"speaker":"Emily Thompson","startTime":1913.5500000000002,"endTime":1923.8100000000002,"body":"people. I mean, like for flots, not like 100, but like, up"},{"speaker":"Emily Thompson","startTime":1923.8100000000002,"endTime":1932.45,"body":"to a dozen at some points. So manage projects for all kinds"},{"speaker":"Emily Thompson","startTime":1923.8100000000002,"endTime":1932.45,"body":"of things, both ongoing projects, and one off projects. When"},{"speaker":"Emily Thompson","startTime":1932.45,"endTime":1938.66,"body":"I was doing it for myself, I would sit down weekly as my"},{"speaker":"Emily Thompson","startTime":1932.45,"endTime":1938.66,"body":"like, you know, project management time, this is when I'm"},{"speaker":"Emily Thompson","startTime":1938.69,"endTime":1943.13,"body":"managing the tasks. I'm checking in on timelines, I'm"},{"speaker":"Emily Thompson","startTime":1938.69,"endTime":1943.13,"body":"checking in on people to make sure everything's getting"},{"speaker":"Emily Thompson","startTime":1943.16,"endTime":1950.96,"body":"done. I'm updating things so that the project, project"},{"speaker":"Emily Thompson","startTime":1943.16,"endTime":1950.96,"body":"management software is up to date and being effective for"},{"speaker":"Emily Thompson","startTime":1950.96,"endTime":1957.1100000000001,"body":"everyone. So similarly to how it is that you sit down once a"},{"speaker":"Emily Thompson","startTime":1950.96,"endTime":1957.1100000000001,"body":"week, hopefully and do your money stuff. You can also sit"},{"speaker":"Emily Thompson","startTime":1957.1100000000001,"endTime":1964.5800000000002,"body":"down once a week ish, and do your project management stuff."},{"speaker":"Emily Thompson","startTime":1957.1100000000001,"endTime":1964.5800000000002,"body":"And it will say two years ago, I hired a project manager and"},{"speaker":"Emily Thompson","startTime":1964.5800000000002,"endTime":1972.3500000000001,"body":"it changed my life absolutely changed my life. So now I'm"},{"speaker":"Emily Thompson","startTime":1964.5800000000002,"endTime":1972.3500000000001,"body":"not even responsible for creating the tasking or managing"},{"speaker":"Emily Thompson","startTime":1972.3500000000001,"endTime":1981.0800000000002,"body":"the tasking, I just have to show up and do what's on my to"},{"speaker":"Emily Thompson","startTime":1972.3500000000001,"endTime":1981.0800000000002,"body":"do list. And that is really the magic of project level task"},{"speaker":"Emily Thompson","startTime":1981.0800000000002,"endTime":1982.1000000000001,"body":"management."},{"speaker":"Emily Thompson","startTime":1982.67,"endTime":1992.5400000000002,"body":"Whether you are working by yourself or with other people is"},{"speaker":"Emily Thompson","startTime":1982.67,"endTime":1992.5400000000002,"body":"that you get a crap ton. That is the technical term, a crap"},{"speaker":"Emily Thompson","startTime":1992.5400000000002,"endTime":2000.88,"body":"ton of executive function back when you can just sit down"},{"speaker":"Emily Thompson","startTime":1992.5400000000002,"endTime":2000.88,"body":"every day and your task list is already there waiting for"},{"speaker":"Emily Thompson","startTime":2000.88,"endTime":2008.0800000000002,"body":"you. Because Emily three weeks ago, right sat down and did"},{"speaker":"Emily Thompson","startTime":2000.88,"endTime":2008.0800000000002,"body":"all the tasking for this project you are going to she made"},{"speaker":"Emily Thompson","startTime":2008.0800000000002,"endTime":2014.98,"body":"all the decisions then around what we did, what needed to be"},{"speaker":"Emily Thompson","startTime":2008.0800000000002,"endTime":2014.98,"body":"done and when it needed to be done. And now you don't have"},{"speaker":"Emily Thompson","startTime":2014.98,"endTime":2021.7900000000002,"body":"to make any decisions, you just have to show up and do it."},{"speaker":"Emily Thompson","startTime":2014.98,"endTime":2021.7900000000002,"body":"That is the magic, your executive function for today is"},{"speaker":"Emily Thompson","startTime":2021.7900000000002,"endTime":2030.5200000000002,"body":"allowed to do all the other things, as opposed to like you"},{"speaker":"Emily Thompson","startTime":2021.7900000000002,"endTime":2030.5200000000002,"body":"can even think about what you want for dinner. That's kind"},{"speaker":"Emily Thompson","startTime":2030.5200000000002,"endTime":2036.88,"body":"of the magic of this is that you could actually think about"},{"speaker":"Emily Thompson","startTime":2030.5200000000002,"endTime":2036.88,"body":"what you want for dinner tonight, as opposed to thinking"},{"speaker":"Emily Thompson","startTime":2036.88,"endTime":2043.8400000000001,"body":"about what it is that you need to do today. Because three"},{"speaker":"Emily Thompson","startTime":2036.88,"endTime":2043.8400000000001,"body":"weeks ago, Emily told today Emily, what she needs to do"},{"speaker":"Emily Thompson","startTime":2043.8400000000001,"endTime":2052.21,"body":"today. So whatever it is that works best for you implement a"},{"speaker":"Emily Thompson","startTime":2043.8400000000001,"endTime":2052.21,"body":"system for yourself, because that is how you are better able"},{"speaker":"Emily Thompson","startTime":2052.21,"endTime":2057.7599999999998,"body":"to tackle your to do list. One you have a to do list you're"},{"speaker":"Emily Thompson","startTime":2052.21,"endTime":2057.7599999999998,"body":"not even making your to do list your to do list has made you"},{"speaker":"Emily Thompson","startTime":2057.7599999999998,"endTime":2063.64,"body":"just get to show up and do it. And this can look like"},{"speaker":"Emily Thompson","startTime":2057.7599999999998,"endTime":2063.64,"body":"whatever it is that you want it to look like. So about 10"},{"speaker":"Emily Thompson","startTime":2063.64,"endTime":2070.45,"body":"years ago, we moved into Asana and have been using it"},{"speaker":"Emily Thompson","startTime":2063.64,"endTime":2070.45,"body":"everyday sense. And this is being done at Being Boss and at"},{"speaker":"Emily Thompson","startTime":2070.45,"endTime":2077.17,"body":"Almanac Supply Co. So we're using it to produce this"},{"speaker":"Emily Thompson","startTime":2070.45,"endTime":2077.17,"body":"podcast. So we're using it to manage the community. We're"},{"speaker":"Emily Thompson","startTime":2077.17,"endTime":2080.68,"body":"using it to do one off events in the community."},{"speaker":"Emily Thompson","startTime":2081.24,"endTime":2088.83,"body":"Likewise, we're doing product development at Almanac. We're"},{"speaker":"Emily Thompson","startTime":2081.24,"endTime":2088.83,"body":"doing HR stuff, so hiring and onboarding. We're I'm using it"},{"speaker":"Emily Thompson","startTime":2088.83,"endTime":2101.7,"body":"to task manage literally everything, everything. But before"},{"speaker":"Emily Thompson","startTime":2088.83,"endTime":2101.7,"body":"we had Asana, I was really into making paper systems. This"},{"speaker":"Emily Thompson","startTime":2101.7,"endTime":2110.91,"body":"may have even been before Asana really existed. So whether"},{"speaker":"Emily Thompson","startTime":2101.7,"endTime":2110.91,"body":"you are just silly and refuse to use it not that you're"},{"speaker":"Emily Thompson","startTime":2110.91,"endTime":2119.16,"body":"silly, but there is like a silliness to just refusing to use"},{"speaker":"Emily Thompson","startTime":2110.91,"endTime":2119.16,"body":"a technical system or you just really prefer to use a paper"},{"speaker":"Emily Thompson","startTime":2119.16,"endTime":2125.97,"body":"system. You can build systems that work for you. So back"},{"speaker":"Emily Thompson","startTime":2119.16,"endTime":2125.97,"body":"when I was doing websites before there were all these"},{"speaker":"Emily Thompson","startTime":2125.97,"endTime":2134.52,"body":"fantastic online tools. I developed a paper system that had"},{"speaker":"Emily Thompson","startTime":2125.97,"endTime":2134.52,"body":"me it was like a giant tech checklist basically, that was"},{"speaker":"Emily Thompson","startTime":2134.52,"endTime":2140.0699999999997,"body":"templated out in I don't think it was word actually it was"},{"speaker":"Emily Thompson","startTime":2134.52,"endTime":2140.0699999999997,"body":"like Illustrator because I wasn't using InDesign back in the"},{"speaker":"Emily Thompson","startTime":2140.0699999999997,"endTime":2148.47,"body":"day. So I had this illustrator template, of all the things."},{"speaker":"Emily Thompson","startTime":2140.0699999999997,"endTime":2148.47,"body":"It was just an eight and a half by 11 piece of paper, all"},{"speaker":"Emily Thompson","startTime":2148.47,"endTime":2154.44,"body":"the things that I had to do for a new client, regardless of"},{"speaker":"Emily Thompson","startTime":2148.47,"endTime":2154.44,"body":"what it is that they had hired me to do, and then lots of"},{"speaker":"Emily Thompson","startTime":2154.44,"endTime":2161.3399999999997,"body":"blank spaces, so that once I booked a client, I could print"},{"speaker":"Emily Thompson","startTime":2154.44,"endTime":2161.3399999999997,"body":"this out. And I could go in and write all of the individual"},{"speaker":"Emily Thompson","startTime":2161.3399999999997,"endTime":2165.8399999999997,"body":"tasks that I needed to do for this project. And I had it"},{"speaker":"Emily Thompson","startTime":2161.3399999999997,"endTime":2165.8399999999997,"body":"broken out into like this, these are the things that"},{"speaker":"Emily Thompson","startTime":2165.8399999999997,"endTime":2169.5299999999997,"body":"happened in week one, these are things that happen in week"},{"speaker":"Emily Thompson","startTime":2165.8399999999997,"endTime":2169.5299999999997,"body":"two, etc, etc."},{"speaker":"Emily Thompson","startTime":2169.85,"endTime":2176.99,"body":"So you can absolutely create a system for yourself using"},{"speaker":"Emily Thompson","startTime":2169.85,"endTime":2176.99,"body":"paper if you want to, or there's also some really great"},{"speaker":"Emily Thompson","startTime":2176.99,"endTime":2185.48,"body":"tools out there to assist you in doing it. However your"},{"speaker":"Emily Thompson","startTime":2176.99,"endTime":2185.48,"body":"brain works, but the goal is to give your brain more space"},{"speaker":"Emily Thompson","startTime":2185.6,"endTime":2194.6299999999997,"body":"to work. So utilizing a system like this and managing your"},{"speaker":"Emily Thompson","startTime":2185.6,"endTime":2194.6299999999997,"body":"time in a way that makes use of this level of task"},{"speaker":"Emily Thompson","startTime":2194.6299999999997,"endTime":2202.49,"body":"management of tackling your to-do lists is going to help you"},{"speaker":"Emily Thompson","startTime":2194.6299999999997,"endTime":2202.49,"body":"get so much further in your business then not having it for"},{"speaker":"Emily Thompson","startTime":2202.49,"endTime":2215.18,"body":"sure. And because I plan all of my projects for quarters,"},{"speaker":"Emily Thompson","startTime":2202.49,"endTime":2215.18,"body":"what I do is on my quarterly CEO days, I review the"},{"speaker":"Emily Thompson","startTime":2215.18,"endTime":2224.5099999999998,"body":"prioritization around quarters and I adjust. So let's say I"},{"speaker":"Emily Thompson","startTime":2215.18,"endTime":2224.5099999999998,"body":"got more done in the previous quarter than I had expected."},{"speaker":"Emily Thompson","startTime":2224.5099999999998,"endTime":2230.27,"body":"And sometimes we'll go ahead and like move into the next"},{"speaker":"Emily Thompson","startTime":2224.5099999999998,"endTime":2230.27,"body":"quarter stuff, I can reflect on that and see what I can put"},{"speaker":"Emily Thompson","startTime":2230.27,"endTime":2237.83,"body":"into the next quarter. Or what usually happens because I do"},{"speaker":"Emily Thompson","startTime":2230.27,"endTime":2237.83,"body":"get incredibly overzealous when I'm planning things is let's"},{"speaker":"Emily Thompson","startTime":2237.83,"endTime":2243.65,"body":"say there are some things that did not get done, I can"},{"speaker":"Emily Thompson","startTime":2237.83,"endTime":2243.65,"body":"readjust my next quarter to include completing the things"},{"speaker":"Emily Thompson","startTime":2243.65,"endTime":2251.75,"body":"that were not complete the previous quarter. And so I'm"},{"speaker":"Emily Thompson","startTime":2243.65,"endTime":2251.75,"body":"making quarterly adjustments for my plan that feeds up into"},{"speaker":"Emily Thompson","startTime":2251.75,"endTime":2260.3599999999997,"body":"that bird's eye view. So that I am seeing how I'm how the"},{"speaker":"Emily Thompson","startTime":2251.75,"endTime":2260.3599999999997,"body":"project level is contributing to me meeting those larger"},{"speaker":"Emily Thompson","startTime":2260.3599999999997,"endTime":2263.0899999999997,"body":"goals. So it all plays together in their own way."},{"speaker":"Emily Thompson","startTime":2266.16,"endTime":2272.16,"body":"Being boss is about more than taking care of business. It's"},{"speaker":"Emily Thompson","startTime":2266.16,"endTime":2272.16,"body":"also about taking care of yourself and not just so you can"},{"speaker":"Emily Thompson","startTime":2272.16,"endTime":2278.91,"body":"be great at work, but so you can enjoy your life. And when"},{"speaker":"Emily Thompson","startTime":2272.16,"endTime":2278.91,"body":"it comes to resting and sleeping, make the same investment"},{"speaker":"Emily Thompson","startTime":2278.91,"endTime":2284.7599999999998,"body":"in the tools that help you do it well as you do for those"},{"speaker":"Emily Thompson","startTime":2278.91,"endTime":2284.7599999999998,"body":"that help you with your work, which is where Cozy Earth"},{"speaker":"Emily Thompson","startTime":2284.7599999999998,"endTime":2292.29,"body":"comes in. Cozy Earth crafts a luxury goods that transform"},{"speaker":"Emily Thompson","startTime":2284.7599999999998,"endTime":2292.29,"body":"your lifestyle with a line of women's loungewear that offers"},{"speaker":"Emily Thompson","startTime":2292.3199999999997,"endTime":2299.73,"body":"optimal comfort, made from responsibly sourced viscose from"},{"speaker":"Emily Thompson","startTime":2292.3199999999997,"endTime":2299.73,"body":"bamboo, counted as one of Oprah's Favorite Things and"},{"speaker":"Emily Thompson","startTime":2299.73,"endTime":2306.15,"body":"quickly becoming one of mine as well. Cozy Earth will help"},{"speaker":"Emily Thompson","startTime":2299.73,"endTime":2306.15,"body":"you feel like a boss comfortably and cozily. As you work"},{"speaker":"Emily Thompson","startTime":2306.15,"endTime":2313.7999999999997,"body":"from home, get some shuteye or travel for work, learn more"},{"speaker":"Emily Thompson","startTime":2306.15,"endTime":2313.7999999999997,"body":"and snag yours at cozyearth.com. And Cozy Earth has provided"},{"speaker":"Emily Thompson","startTime":2313.7999999999997,"endTime":2322.5,"body":"an exclusive offer for Being Boss listeners get 35% off site"},{"speaker":"Emily Thompson","startTime":2313.7999999999997,"endTime":2322.5,"body":"wide when you use code beingboss at cozyearth.com."},{"speaker":"Emily Thompson","startTime":2321.89,"endTime":2335.06,"body":"The next level I want to discuss is the task level. So this"},{"speaker":"Emily Thompson","startTime":2321.89,"endTime":2335.06,"body":"is the daily to do's, right you can think and we are"},{"speaker":"Emily Thompson","startTime":2335.06,"endTime":2343.8199999999997,"body":"literally here right? Where bird's eye view is happening a"},{"speaker":"Emily Thompson","startTime":2335.06,"endTime":2343.8199999999997,"body":"couple times a year. Project level is happening everywhere"},{"speaker":"Emily Thompson","startTime":2343.8199999999997,"endTime":2352.25,"body":"from you know, a quarter to do big adjustments to weekly for"},{"speaker":"Emily Thompson","startTime":2343.8199999999997,"endTime":2352.25,"body":"project managing in general. And then to task level, which"},{"speaker":"Emily Thompson","startTime":2352.25,"endTime":2361.91,"body":"is really your daily to dues. And if you have all of these"},{"speaker":"Emily Thompson","startTime":2352.25,"endTime":2361.91,"body":"three levels in place, your daily tasks are working you"},{"speaker":"Emily Thompson","startTime":2361.91,"endTime":2369.44,"body":"towards your big picture goals. And so if you find yourself"},{"speaker":"Emily Thompson","startTime":2361.91,"endTime":2369.44,"body":"in a place where you don't feel like anything you're doing"},{"speaker":"Emily Thompson","startTime":2369.44,"endTime":2377.6,"body":"is actually helping you get anywhere. It's because something"},{"speaker":"Emily Thompson","startTime":2369.44,"endTime":2377.6,"body":"is missing between these three levels or in these three"},{"speaker":"Emily Thompson","startTime":2377.6,"endTime":2384.3799999999997,"body":"levels. Either you're not trickling down from your big"},{"speaker":"Emily Thompson","startTime":2377.6,"endTime":2384.3799999999997,"body":"picture goals, your bird's eye view into your projects and"},{"speaker":"Emily Thompson","startTime":2384.3799999999997,"endTime":2394.67,"body":"your tasks. Or you're skipping the project level, or you're"},{"speaker":"Emily Thompson","startTime":2384.3799999999997,"endTime":2394.67,"body":"not properly tasking your project level into your daily to"},{"speaker":"Emily Thompson","startTime":2394.67,"endTime":2402.89,"body":"do like there is something missing along the way. So your"},{"speaker":"Emily Thompson","startTime":2394.67,"endTime":2402.89,"body":"task level is really just getting in there and starting to"},{"speaker":"Emily Thompson","startTime":2402.89,"endTime":2409.73,"body":"check off your list where all of these things play in really"},{"speaker":"Emily Thompson","startTime":2402.89,"endTime":2409.73,"body":"nicely is it's really nice to sit down at your to do list"},{"speaker":"Emily Thompson","startTime":2409.73,"endTime":2414.44,"body":"and know that what you're working on is going to get you"},{"speaker":"Emily Thompson","startTime":2409.73,"endTime":2414.44,"body":"somewhere. It's all connected, right?"},{"speaker":"Emily Thompson","startTime":2414.4,"endTime":2419.83,"body":"These pieces all played together to help you get towards"},{"speaker":"Emily Thompson","startTime":2414.4,"endTime":2419.83,"body":"your goals. And if you've been doing your project management"},{"speaker":"Emily Thompson","startTime":2419.83,"endTime":2426.6099999999997,"body":"well, you never really have to make a task list for"},{"speaker":"Emily Thompson","startTime":2419.83,"endTime":2426.6099999999997,"body":"yourself. On any necessarily given day. Your task list has"},{"speaker":"Emily Thompson","startTime":2426.6099999999997,"endTime":2432.3399999999997,"body":"been created every time you're managing a project. So"},{"speaker":"Emily Thompson","startTime":2426.6099999999997,"endTime":2432.3399999999997,"body":"there's not like I had to sit down and figure out what I"},{"speaker":"Emily Thompson","startTime":2432.3399999999997,"endTime":2438.46,"body":"need to do today. You already figured out what you need to"},{"speaker":"Emily Thompson","startTime":2432.3399999999997,"endTime":2438.46,"body":"do today. You just need to do it which is really fantastic"},{"speaker":"Emily Thompson","startTime":2438.46,"endTime":2445.24,"body":"place to be. All too often I hear bosses, especially those"},{"speaker":"Emily Thompson","startTime":2438.46,"endTime":2445.24,"body":"who are thinking about hiring a project manager or who are"},{"speaker":"Emily Thompson","startTime":2445.24,"endTime":2454.96,"body":"just completely overwhelmed with their to do list say, very"},{"speaker":"Emily Thompson","startTime":2445.24,"endTime":2454.96,"body":"ironically, they don't say it ironically. But it is ironic"},{"speaker":"Emily Thompson","startTime":2455.17,"endTime":2461.29,"body":"that they just wish they had someone to tell them what to"},{"speaker":"Emily Thompson","startTime":2455.17,"endTime":2461.29,"body":"do. Right or what to do next, or where the most important"},{"speaker":"Emily Thompson","startTime":2461.29,"endTime":2469.54,"body":"next step is, or whatever it may be. If you're doing all"},{"speaker":"Emily Thompson","startTime":2461.29,"endTime":2469.54,"body":"those other things, well, then this task list that you show"},{"speaker":"Emily Thompson","startTime":2469.54,"endTime":2477.1,"body":"up to is past you, telling future you what to do. So you"},{"speaker":"Emily Thompson","startTime":2469.54,"endTime":2477.1,"body":"don't need someone else to tell you. You just need a better"},{"speaker":"Emily Thompson","startTime":2477.1,"endTime":2486.3399999999997,"body":"prepared version of you from a couple weeks ago, to make the"},{"speaker":"Emily Thompson","startTime":2477.1,"endTime":2486.3399999999997,"body":"plan that will tell today you what to do. So because we're"},{"speaker":"Emily Thompson","startTime":2486.3399999999997,"endTime":2493.3599999999997,"body":"using Asana, for our project management, you can obviously"},{"speaker":"Emily Thompson","startTime":2486.3399999999997,"endTime":2493.3599999999997,"body":"use whatever it is that you want. Every day I sit down, I"},{"speaker":"Emily Thompson","startTime":2493.3599999999997,"endTime":2498.97,"body":"just pull up in my asana and there's my task list for the"},{"speaker":"Emily Thompson","startTime":2493.3599999999997,"endTime":2498.97,"body":"day. It is an ongoing list of what it is that I need to do."},{"speaker":"Emily Thompson","startTime":2498.97,"endTime":2501.31,"body":"And it's not just for you, but it's also my team."},{"speaker":"Emily Thompson","startTime":2500.89,"endTime":2508.54,"body":"A lot of people like to have, you know, daily stand ups with"},{"speaker":"Emily Thompson","startTime":2500.89,"endTime":2508.54,"body":"their team. I don't do that. I talk to my team. I talked to"},{"speaker":"Emily Thompson","startTime":2508.54,"endTime":2515.68,"body":"everyone once a week and I talk to key people one other time"},{"speaker":"Emily Thompson","startTime":2508.54,"endTime":2515.68,"body":"a week, and depending on little groups, there's like a whole"},{"speaker":"Emily Thompson","startTime":2515.68,"endTime":2523.39,"body":"little thing that happens. And I don't need to talk to them"},{"speaker":"Emily Thompson","startTime":2515.68,"endTime":2523.39,"body":"every day, because every day, I've already told them what to"},{"speaker":"Emily Thompson","startTime":2523.39,"endTime":2529.66,"body":"do. It is their task, and I didn't even my project manager"},{"speaker":"Emily Thompson","startTime":2523.39,"endTime":2529.66,"body":"did. They know what they need to do? Every single day they"},{"speaker":"Emily Thompson","startTime":2529.66,"endTime":2538.45,"body":"show up in the task list is already there. If Asana or a"},{"speaker":"Emily Thompson","startTime":2529.66,"endTime":2538.45,"body":"piece of software is not your stick, pulling your paper"},{"speaker":"Emily Thompson","startTime":2538.45,"endTime":2546.19,"body":"systems down into a daily or weekly to do list is really"},{"speaker":"Emily Thompson","startTime":2538.45,"endTime":2546.19,"body":"important. And I will tell you even though I have a daily to"},{"speaker":"Emily Thompson","startTime":2546.19,"endTime":2556.66,"body":"do list in Asana, I still like to put pen to paper. And this"},{"speaker":"Emily Thompson","startTime":2546.19,"endTime":2556.66,"body":"is what this looks like. I can get really anxious. On"},{"speaker":"Emily Thompson","startTime":2556.66,"endTime":2563.2599999999998,"body":"Sundays, Sunday morning, little less so. Sunday afternoon, I"},{"speaker":"Emily Thompson","startTime":2556.66,"endTime":2563.2599999999998,"body":"start getting a little fidgety. Like, there's so many things"},{"speaker":"Emily Thompson","startTime":2563.2599999999998,"endTime":2567.31,"body":"I don't have to do this week. But I can't think of what any"},{"speaker":"Emily Thompson","startTime":2563.2599999999998,"endTime":2567.31,"body":"of the morn was this we can look like and what meetings do I"},{"speaker":"Emily Thompson","startTime":2567.31,"endTime":2575.29,"body":"have, like I need to start preparing my mind for the week"},{"speaker":"Emily Thompson","startTime":2567.31,"endTime":2575.29,"body":"ahead. And so what I do is every Sunday, usually like early"},{"speaker":"Emily Thompson","startTime":2575.29,"endTime":2582.25,"body":"to mid afternoon, I will sit down and I'll open up my Asana,"},{"speaker":"Emily Thompson","startTime":2575.29,"endTime":2582.25,"body":"so my giant task list that has everything I need to do, and"},{"speaker":"Emily Thompson","startTime":2582.31,"endTime":2592.96,"body":"I use it for both businesses. So I pull them both open. And"},{"speaker":"Emily Thompson","startTime":2582.31,"endTime":2592.96,"body":"in my planner notebook, I will just simply write down all of"},{"speaker":"Emily Thompson","startTime":2592.96,"endTime":2596.2599999999998,"body":"the things that are on my Asana task lists."},{"speaker":"Emily Thompson","startTime":2598.2,"endTime":2606.72,"body":"That's plural, both of them onto one list in my notebook. So"},{"speaker":"Emily Thompson","startTime":2598.2,"endTime":2606.72,"body":"I write them all down. So I really get this complete picture"},{"speaker":"Emily Thompson","startTime":2606.72,"endTime":2612.0299999999997,"body":"of all the things that I'm responsible for for the week, I"},{"speaker":"Emily Thompson","startTime":2606.72,"endTime":2612.0299999999997,"body":"will also make sure that I write down there anything else"},{"speaker":"Emily Thompson","startTime":2612.0299999999997,"endTime":2617.2799999999997,"body":"that has popped into my head over the weekend, right?"},{"speaker":"Emily Thompson","startTime":2612.0299999999997,"endTime":2617.2799999999997,"body":"There's always like something else, like I need to remember"},{"speaker":"Emily Thompson","startTime":2617.2799999999997,"endTime":2627.0299999999997,"body":"to ask somebody a question or send an email or tell someone"},{"speaker":"Emily Thompson","startTime":2617.2799999999997,"endTime":2627.0299999999997,"body":"something or whatever it may be. So on this in my notebook"},{"speaker":"Emily Thompson","startTime":2627.0299999999997,"endTime":2634.2599999999998,"body":"in my planner notebook, I'm writing this really cohesive"},{"speaker":"Emily Thompson","startTime":2627.0299999999997,"endTime":2634.2599999999998,"body":"list for everything that I'm responsible for for the week"},{"speaker":"Emily Thompson","startTime":2634.2599999999998,"endTime":2642.21,"body":"ahead. And that puts me at so much ease, I can't even tell"},{"speaker":"Emily Thompson","startTime":2634.2599999999998,"endTime":2642.21,"body":"you. Just simply knowing what I have to do that week will"},{"speaker":"Emily Thompson","startTime":2642.21,"endTime":2650.7,"body":"allow me to spend the rest of my Sunday evening in a"},{"speaker":"Emily Thompson","startTime":2642.21,"endTime":2650.7,"body":"significantly more chill place than if it was not there. So"},{"speaker":"Emily Thompson","startTime":2651.2999999999997,"endTime":2657.27,"body":"that's one of the things that I do that works for me, does"},{"speaker":"Emily Thompson","startTime":2651.2999999999997,"endTime":2657.27,"body":"it make any sense to do it like, you know, technically no,"},{"speaker":"Emily Thompson","startTime":2657.2999999999997,"endTime":2663.12,"body":"not really. My to do lists are already in Asana, I don't"},{"speaker":"Emily Thompson","startTime":2657.2999999999997,"endTime":2663.12,"body":"need to do it. But compiling them all there and giving"},{"speaker":"Emily Thompson","startTime":2663.12,"endTime":2669.5099999999998,"body":"myself space to record all those little other things that"},{"speaker":"Emily Thompson","startTime":2663.12,"endTime":2669.5099999999998,"body":"are bumbling around in my mind really helps me sort of"},{"speaker":"Emily Thompson","startTime":2669.72,"endTime":2677.6099999999997,"body":"release any anxiety and enjoy the rest of my weekend, then"},{"speaker":"Emily Thompson","startTime":2669.72,"endTime":2677.6099999999997,"body":"I'm able to wake up on Monday morning, and I don't really"},{"speaker":"Emily Thompson","startTime":2677.6099999999997,"endTime":2684.81,"body":"have to make any decisions because I already know what I"},{"speaker":"Emily Thompson","startTime":2677.6099999999997,"endTime":2684.81,"body":"need to do. This is even there's also a second step to what"},{"speaker":"Emily Thompson","startTime":2684.81,"endTime":2693.93,"body":"happens on Sunday. That makes that on Monday morning even"},{"speaker":"Emily Thompson","startTime":2684.81,"endTime":2693.93,"body":"more true. And all of this on Sunday takes I don't know 20"},{"speaker":"Emily Thompson","startTime":2693.93,"endTime":2701.49,"body":"minutes maybe this is not a huge chunk of my day being spent"},{"speaker":"Emily Thompson","startTime":2693.93,"endTime":2701.49,"body":"on this thing. So I make my huge to do list and then I time"},{"speaker":"Emily Thompson","startTime":2701.49,"endTime":2702.0,"body":"block."},{"speaker":"Emily Thompson","startTime":2702.7,"endTime":2710.3199999999997,"body":"I open up my calendar, I use my apple calendar and I have a"},{"speaker":"Emily Thompson","startTime":2702.7,"endTime":2710.3199999999997,"body":"special sort of calendar that is a special color that I only"},{"speaker":"Emily Thompson","startTime":2710.3199999999997,"endTime":2717.8799999999997,"body":"use for this and I take everything from my to do list and I"},{"speaker":"Emily Thompson","startTime":2710.3199999999997,"endTime":2717.8799999999997,"body":"time block it on my calendar I show you how to do all of"},{"speaker":"Emily Thompson","startTime":2717.8799999999997,"endTime":2723.79,"body":"this I created some training on this a couple of years ago"},{"speaker":"Emily Thompson","startTime":2717.8799999999997,"endTime":2723.79,"body":"being boss dot club slash time I literally show you what"},{"speaker":"Emily Thompson","startTime":2723.79,"endTime":2732.22,"body":"this looks like to do for yourself. And so I take every task"},{"speaker":"Emily Thompson","startTime":2723.79,"endTime":2732.22,"body":"on my to do list and I put it on my calendar for when I'm"},{"speaker":"Emily Thompson","startTime":2732.22,"endTime":2737.35,"body":"going to do it what this allows me to do is allows me to"},{"speaker":"Emily Thompson","startTime":2732.22,"endTime":2737.35,"body":"batch things together. So even though my to do list may just"},{"speaker":"Emily Thompson","startTime":2737.35,"endTime":2742.48,"body":"be like a you know, modge podge of like lots of things that"},{"speaker":"Emily Thompson","startTime":2737.35,"endTime":2742.48,"body":"need to be done. I'm able to see okay, over the course of"},{"speaker":"Emily Thompson","startTime":2742.48,"endTime":2750.73,"body":"those four days that are coming up whatever, I need to do."},{"speaker":"Emily Thompson","startTime":2742.48,"endTime":2750.73,"body":"Episode agendas is actually one of those things that, that I"},{"speaker":"Emily Thompson","startTime":2750.73,"endTime":2757.5699999999997,"body":"need to batch up for myself. So any given week, I may have"},{"speaker":"Emily Thompson","startTime":2750.73,"endTime":2757.5699999999997,"body":"one to four agendas I need to create, depending on when I'm"},{"speaker":"Emily Thompson","startTime":2757.5699999999997,"endTime":2765.7,"body":"recording episodes. And on my to do list, I may have one on"},{"speaker":"Emily Thompson","startTime":2757.5699999999997,"endTime":2765.7,"body":"Monday and two on Tuesday and three on Thursday or whatever."},{"speaker":"Emily Thompson","startTime":2766.7799999999997,"endTime":2772.0,"body":"If I'm looking at my entire list as a whole, I see that"},{"speaker":"Emily Thompson","startTime":2766.7799999999997,"endTime":2772.0,"body":"there are four agendas that I need to do this week. And"},{"speaker":"Emily Thompson","startTime":2772.0,"endTime":2779.08,"body":"instead of doing them one on one, day one on the other two"},{"speaker":"Emily Thompson","startTime":2772.0,"endTime":2779.08,"body":"on the other, I will batch them all together. Regardless of"},{"speaker":"Emily Thompson","startTime":2779.08,"endTime":2787.12,"body":"what the deadline is in Asana, I know when deadlines are"},{"speaker":"Emily Thompson","startTime":2779.08,"endTime":2787.12,"body":"like hard, and I know when they're just there to be there."},{"speaker":"Emily Thompson","startTime":2787.39,"endTime":2795.6099999999997,"body":"So I'll batch things together, which is a great productivity"},{"speaker":"Emily Thompson","startTime":2787.39,"endTime":2795.6099999999997,"body":"hack, to take a moment to do all the things that are the"},{"speaker":"Emily Thompson","startTime":2795.6099999999997,"endTime":2802.66,"body":"same in the same moment so that you can more easily and"},{"speaker":"Emily Thompson","startTime":2795.6099999999997,"endTime":2802.66,"body":"effectively, efficiently get them done."},{"speaker":"Emily Thompson","startTime":2803.3599999999997,"endTime":2810.02,"body":"So I will batch as needed. I'm looking at things like, you"},{"speaker":"Emily Thompson","startTime":2803.3599999999997,"endTime":2810.02,"body":"know, do I need to be in the office? Or can I be at home"},{"speaker":"Emily Thompson","startTime":2810.02,"endTime":2816.44,"body":"with my laptop? Where am I going to be that day, those sorts"},{"speaker":"Emily Thompson","startTime":2810.02,"endTime":2816.44,"body":"of things. And so I make my plan for the week, a very"},{"speaker":"Emily Thompson","startTime":2816.44,"endTime":2822.35,"body":"holistic plan, right? What I need to do and work, what I'm"},{"speaker":"Emily Thompson","startTime":2816.44,"endTime":2822.35,"body":"responsible for, and live, where it is that I'm going to be"},{"speaker":"Emily Thompson","startTime":2822.35,"endTime":2831.92,"body":"where my meetings, et cetera, et cetera. So that literally"},{"speaker":"Emily Thompson","startTime":2822.35,"endTime":2831.92,"body":"every single day, for the rest of the week, Monday through"},{"speaker":"Emily Thompson","startTime":2831.92,"endTime":2841.6099999999997,"body":"Friday, I have to make so few decisions around what I'm"},{"speaker":"Emily Thompson","startTime":2831.92,"endTime":2841.6099999999997,"body":"doing that day that all of that executive function can be"},{"speaker":"Emily Thompson","startTime":2841.6099999999997,"endTime":2851.75,"body":"used for all the other things, all of the other things, it"},{"speaker":"Emily Thompson","startTime":2841.6099999999997,"endTime":2851.75,"body":"makes things so much easier, I'm never getting up and going"},{"speaker":"Emily Thompson","startTime":2851.75,"endTime":2858.74,"body":"what I need to do today, I just look at my calendar. And"},{"speaker":"Emily Thompson","startTime":2851.75,"endTime":2858.74,"body":"it's all there. And then I get the physical pleasure of"},{"speaker":"Emily Thompson","startTime":2858.74,"endTime":2864.41,"body":"marking it off in my notebook. And then I get double the"},{"speaker":"Emily Thompson","startTime":2858.74,"endTime":2864.41,"body":"pleasure because I get to go to Asana and mark it off there"},{"speaker":"Emily Thompson","startTime":2864.41,"endTime":2872.3599999999997,"body":"too. I also don't look at Asana very much during the week."},{"speaker":"Emily Thompson","startTime":2864.41,"endTime":2872.3599999999997,"body":"Usually once or twice, maybe three times a week, I'll go in"},{"speaker":"Emily Thompson","startTime":2872.3599999999997,"endTime":2877.91,"body":"and just mark off everything that I've done from my to do"},{"speaker":"Emily Thompson","startTime":2872.3599999999997,"endTime":2877.91,"body":"list and my calendar. And I'm also able to do some really"},{"speaker":"Emily Thompson","startTime":2877.91,"endTime":2882.89,"body":"good prioritization with that time blocking as well, I know"},{"speaker":"Emily Thompson","startTime":2877.91,"endTime":2882.89,"body":"that the thing that I most need to do on Monday is this,"},{"speaker":"Emily Thompson","startTime":2882.89,"endTime":2887.69,"body":"this and this. So I'm making sure those are the first things"},{"speaker":"Emily Thompson","startTime":2882.89,"endTime":2887.69,"body":"that I'm doing on Monday, I can't end my week unless I do"},{"speaker":"Emily Thompson","startTime":2887.69,"endTime":2892.3399999999997,"body":"this, this and this. So I'm making sure that those things"},{"speaker":"Emily Thompson","startTime":2887.69,"endTime":2892.3399999999997,"body":"are getting done. You know, before I leave on Friday, or"},{"speaker":"Emily Thompson","startTime":2892.3399999999997,"endTime":2903.08,"body":"whatever it may be, it's really helpful to use 20 minutes on"},{"speaker":"Emily Thompson","startTime":2892.3399999999997,"endTime":2903.08,"body":"Sunday, to do all of the deciding that I need to do around"},{"speaker":"Emily Thompson","startTime":2903.08,"endTime":2910.58,"body":"how I'm going to spend my time the rest of the week. And do"},{"speaker":"Emily Thompson","startTime":2903.08,"endTime":2910.58,"body":"things flub up to fires need to be put out. Absolutely."},{"speaker":"Emily Thompson","startTime":2909.89,"endTime":2917.0,"body":"The cool thing about a digital calendar is I could just move"},{"speaker":"Emily Thompson","startTime":2909.89,"endTime":2917.0,"body":"them, right. I don't get everything done every single week."},{"speaker":"Emily Thompson","startTime":2917.12,"endTime":2926.3599999999997,"body":"But I have saved myself a ton of time and energy by adopting"},{"speaker":"Emily Thompson","startTime":2917.12,"endTime":2926.3599999999997,"body":"this process for how it is that I get things done. We'll"},{"speaker":"Emily Thompson","startTime":2926.3599999999997,"endTime":2932.3599999999997,"body":"talk a little bit more about that in a second. Ooh, I'm"},{"speaker":"Emily Thompson","startTime":2926.3599999999997,"endTime":2932.3599999999997,"body":"really going at this, I gotta wrap this up. I do want to"},{"speaker":"Emily Thompson","startTime":2932.3599999999997,"endTime":2940.19,"body":"throw out here that one of my secret weapons for kind of all"},{"speaker":"Emily Thompson","startTime":2932.3599999999997,"endTime":2940.19,"body":"levels, that was the three levels we did bird's eye view,"},{"speaker":"Emily Thompson","startTime":2940.37,"endTime":2946.6099999999997,"body":"project level and task level. One of my secret weapons is an"},{"speaker":"Emily Thompson","startTime":2940.37,"endTime":2946.6099999999997,"body":"idea notebook. I've talked about this a couple of times"},{"speaker":"Emily Thompson","startTime":2946.6099999999997,"endTime":2954.2,"body":"around, I talk about it quite a bit in the really in the"},{"speaker":"Emily Thompson","startTime":2946.6099999999997,"endTime":2954.2,"body":"C-Suite. But Being Boss Community and Clubhouse is the idea"},{"speaker":"Emily Thompson","startTime":2954.23,"endTime":2961.5499999999997,"body":"of an idea notebook, a place where you can put all of the"},{"speaker":"Emily Thompson","startTime":2954.23,"endTime":2961.5499999999997,"body":"ideas because you're an idea machine. I know it, I know it"},{"speaker":"Emily Thompson","startTime":2961.5499999999997,"endTime":2967.97,"body":"because I am one too I know you guys. We're the same, right?"},{"speaker":"Emily Thompson","startTime":2961.5499999999997,"endTime":2967.97,"body":"You get lots of sparkly things that just happen on the edge"},{"speaker":"Emily Thompson","startTime":2967.97,"endTime":2975.2,"body":"of your brain and then you find yourself down a rabbit hole"},{"speaker":"Emily Thompson","startTime":2967.97,"endTime":2975.2,"body":"and it becomes a little problematic. So I have this in both"},{"speaker":"Emily Thompson","startTime":2975.2,"endTime":2982.0099999999998,"body":"the physical form. And on Slack, it actually used to be"},{"speaker":"Emily Thompson","startTime":2975.2,"endTime":2982.0099999999998,"body":"physical now it is all just on Slack. Because so much of the"},{"speaker":"Emily Thompson","startTime":2982.0099999999998,"endTime":2988.6099999999997,"body":"team is remote now, where there is just a place for you to"},{"speaker":"Emily Thompson","startTime":2982.0099999999998,"endTime":2988.6099999999997,"body":"put ideas. And it can be anything like I want to start a"},{"speaker":"Emily Thompson","startTime":2988.6099999999997,"endTime":2998.8399999999997,"body":"TikTok account, right? Or I want to hire someone or let's"},{"speaker":"Emily Thompson","startTime":2988.6099999999997,"endTime":2998.8399999999997,"body":"look into XYZ or here's a product idea or an idea for a"},{"speaker":"Emily Thompson","startTime":2998.8399999999997,"endTime":3008.02,"body":"social media post or literally whatever it may be an idea,"},{"speaker":"Emily Thompson","startTime":2998.8399999999997,"endTime":3008.02,"body":"any idea that you have goes in a physical notebook, or we"},{"speaker":"Emily Thompson","startTime":3008.02,"endTime":3014.89,"body":"share a Slack channel, it's called the idea notebook. And so"},{"speaker":"Emily Thompson","startTime":3008.02,"endTime":3014.89,"body":"it's not just my ideas, it's everybody's ideas."},{"speaker":"Emily Thompson","startTime":3015.64,"endTime":3021.22,"body":"And what this does, is it allows you to capture the idea"},{"speaker":"Emily Thompson","startTime":3015.64,"endTime":3021.22,"body":"without distracting you from what it is that you're doing."},{"speaker":"Emily Thompson","startTime":3021.2799999999997,"endTime":3027.91,"body":"Go write it down, capture it, make sure it's there. And then"},{"speaker":"Emily Thompson","startTime":3021.2799999999997,"endTime":3027.91,"body":"get back to work get back to your to do list, whatever it"},{"speaker":"Emily Thompson","startTime":3027.91,"endTime":3035.44,"body":"may be. Then when it comes to mapping out your monthly"},{"speaker":"Emily Thompson","startTime":3027.91,"endTime":3035.44,"body":"projects, or better yet, the beginning of the year, you have"},{"speaker":"Emily Thompson","startTime":3035.44,"endTime":3041.83,"body":"all of these things captured so you can go in and see what"},{"speaker":"Emily Thompson","startTime":3035.44,"endTime":3041.83,"body":"ideas need to make it into projects. You know, if you're"},{"speaker":"Emily Thompson","startTime":3041.83,"endTime":3047.17,"body":"always capturing ideas around content then whenever you sit"},{"speaker":"Emily Thompson","startTime":3041.83,"endTime":3047.17,"body":"down gonna plan out your email marketing for the next month,"},{"speaker":"Emily Thompson","startTime":3047.47,"endTime":3054.1,"body":"pull it open and see what you got in there, whatever it may"},{"speaker":"Emily Thompson","startTime":3047.47,"endTime":3054.1,"body":"be, you can go back to your idea notebook when it's time for"},{"speaker":"Emily Thompson","startTime":3054.1,"endTime":3061.42,"body":"shiny new things. That way, your ideas are not distracting,"},{"speaker":"Emily Thompson","startTime":3054.1,"endTime":3061.42,"body":"and you're actually able to implement more, because you're"},{"speaker":"Emily Thompson","startTime":3061.42,"endTime":3068.77,"body":"doing what you need to do. And your ideas are there when"},{"speaker":"Emily Thompson","startTime":3061.42,"endTime":3068.77,"body":"it's time to come up with new stuff. And there you have it,"},{"speaker":"Emily Thompson","startTime":3068.77,"endTime":3075.37,"body":"there's like my three levels and how it is that I tackle all"},{"speaker":"Emily Thompson","startTime":3068.77,"endTime":3075.37,"body":"the things, they all have their time in place, right to the"},{"speaker":"Emily Thompson","startTime":3075.37,"endTime":3082.3599999999997,"body":"task level is happening every single day, the project level"},{"speaker":"Emily Thompson","startTime":3075.37,"endTime":3082.3599999999997,"body":"is happening, well for me these days, because I'm not"},{"speaker":"Emily Thompson","startTime":3082.39,"endTime":3088.6299999999997,"body":"managing my own projects, it's probably happening actually,"},{"speaker":"Emily Thompson","startTime":3082.39,"endTime":3088.6299999999997,"body":"you know what I may not be managing main projects, but in in"},{"speaker":"Emily Thompson","startTime":3088.96,"endTime":3094.75,"body":"a weekly meeting, every week, we go through the project"},{"speaker":"Emily Thompson","startTime":3088.96,"endTime":3094.75,"body":"lists like we are looking at where we are with projects"},{"speaker":"Emily Thompson","startTime":3094.75,"endTime":3101.68,"body":"every single week, really doing planning of projects once a"},{"speaker":"Emily Thompson","startTime":3094.75,"endTime":3101.68,"body":"quarter, or like laying out of projects once a quarter"},{"speaker":"Emily Thompson","startTime":3101.68,"endTime":3104.0499999999997,"body":"prioritization of projects once a quarter."},{"speaker":"Emily Thompson","startTime":3104.25,"endTime":3112.23,"body":"And then bird's eye view is happening no less than two times"},{"speaker":"Emily Thompson","startTime":3104.25,"endTime":3112.23,"body":"a year. And because those top two levels are happening when"},{"speaker":"Emily Thompson","startTime":3112.23,"endTime":3120.75,"body":"they need to happen, and only really then I'm able to show"},{"speaker":"Emily Thompson","startTime":3112.23,"endTime":3120.75,"body":"up every day and much more easily get to work. So I hope"},{"speaker":"Emily Thompson","startTime":3120.75,"endTime":3127.56,"body":"sharing that has given you some ideas for how you can better"},{"speaker":"Emily Thompson","startTime":3120.75,"endTime":3127.56,"body":"manage your systems. Because really, with systems in place,"},{"speaker":"Emily Thompson","startTime":3127.5899999999997,"endTime":3133.65,"body":"you are going to end up spending specific moments on"},{"speaker":"Emily Thompson","startTime":3127.5899999999997,"endTime":3133.65,"body":"decision making, planning and tasking, which is important"},{"speaker":"Emily Thompson","startTime":3133.65,"endTime":3142.2599999999998,"body":"and you have capacity for executive function to do that. But"},{"speaker":"Emily Thompson","startTime":3133.65,"endTime":3142.2599999999998,"body":"all of your other time is left to just do the work. And"},{"speaker":"Emily Thompson","startTime":3142.2599999999998,"endTime":3148.17,"body":"otherwise make decisions on other things. So all of that"},{"speaker":"Emily Thompson","startTime":3142.2599999999998,"endTime":3148.17,"body":"trickle down, though. You know, you have your big picture,"},{"speaker":"Emily Thompson","startTime":3148.17,"endTime":3156.2999999999997,"body":"you have your projects, you look at your task list, and holy"},{"speaker":"Emily Thompson","startTime":3148.17,"endTime":3156.2999999999997,"body":"crap, holy crow, holy cow. That was crap and cow together"},{"speaker":"Emily Thompson","startTime":3156.2999999999997,"endTime":3166.02,"body":"Holy crap, holy cow was holy crow. It's big, you had a big"},{"speaker":"Emily Thompson","startTime":3156.2999999999997,"endTime":3166.02,"body":"list, what do you do? For me, I will say time blocking"},{"speaker":"Emily Thompson","startTime":3166.0499999999997,"endTime":3174.48,"body":"really works for me, it helps me map out and prioritize once"},{"speaker":"Emily Thompson","startTime":3166.0499999999997,"endTime":3174.48,"body":"a week, and batching. So, like I said, creating all agendas"},{"speaker":"Emily Thompson","startTime":3174.48,"endTime":3179.37,"body":"at once, creating all social posts at once, taking all the"},{"speaker":"Emily Thompson","startTime":3174.48,"endTime":3179.37,"body":"photos or products at once, as opposed to like couple times"},{"speaker":"Emily Thompson","startTime":3179.37,"endTime":3184.77,"body":"every week, whatever it may be. It allows you to do some"},{"speaker":"Emily Thompson","startTime":3179.37,"endTime":3184.77,"body":"batching, which is going to help you be more productive."},{"speaker":"Emily Thompson","startTime":3186.3199999999997,"endTime":3193.2799999999997,"body":"And it also just shows me what needs to be rolled over or"},{"speaker":"Emily Thompson","startTime":3186.3199999999997,"endTime":3193.2799999999997,"body":"what's not getting done, I think is more correct. So that's"},{"speaker":"Emily Thompson","startTime":3193.2799999999997,"endTime":3200.45,"body":"especially true for my notebook. Every week, whenever I sit"},{"speaker":"Emily Thompson","startTime":3193.2799999999997,"endTime":3200.45,"body":"down to create my new list for the week, the first thing I"},{"speaker":"Emily Thompson","startTime":3200.45,"endTime":3206.66,"body":"actually do is go back to last week's list and I see what"},{"speaker":"Emily Thompson","startTime":3200.45,"endTime":3206.66,"body":"didn't get done it needs to be carried over and doesn't need"},{"speaker":"Emily Thompson","startTime":3206.66,"endTime":3213.3199999999997,"body":"to be carried over doesn't need to be deleted or doesn't"},{"speaker":"Emily Thompson","startTime":3206.66,"endTime":3213.3199999999997,"body":"need to be delegated to someone else to do. And Asana sure"},{"speaker":"Emily Thompson","startTime":3213.35,"endTime":3219.5899999999997,"body":"or your task management, you got some red tasks in there,"},{"speaker":"Emily Thompson","startTime":3213.35,"endTime":3219.5899999999997,"body":"that's a sign that you either need to get them done, to"},{"speaker":"Emily Thompson","startTime":3219.5899999999997,"endTime":3226.5499999999997,"body":"delete them, or to delegate them. Also, in the Being Boss"},{"speaker":"Emily Thompson","startTime":3219.5899999999997,"endTime":3226.5499999999997,"body":"community slash clubhouse, we have some virtual coworking"},{"speaker":"Emily Thompson","startTime":3226.5499999999997,"endTime":3231.98,"body":"and a lot of times people will show up to those just to do"},{"speaker":"Emily Thompson","startTime":3226.5499999999997,"endTime":3231.98,"body":"what we call dangling to do's, these are the things that"},{"speaker":"Emily Thompson","startTime":3231.98,"endTime":3237.8599999999997,"body":"you're not doing that keep getting rolled over, that don't"},{"speaker":"Emily Thompson","startTime":3231.98,"endTime":3237.8599999999997,"body":"necessarily need to be deleted, they just need to be done."},{"speaker":"Emily Thompson","startTime":3237.89,"endTime":3244.97,"body":"We all show up and do those, the dangling to do is during"},{"speaker":"Emily Thompson","startTime":3237.89,"endTime":3244.97,"body":"coworking and we get a lot of stuff done. And there are"},{"speaker":"Emily Thompson","startTime":3244.97,"endTime":3250.22,"body":"other options for you to have time blocking is not something"},{"speaker":"Emily Thompson","startTime":3244.97,"endTime":3250.22,"body":"you're interested in, there's a couple other little tactics"},{"speaker":"Emily Thompson","startTime":3250.22,"endTime":3251.24,"body":"that you can do as well."},{"speaker":"Emily Thompson","startTime":3251.7599999999998,"endTime":3258.0299999999997,"body":"One is a popular one, choose three things each morning that"},{"speaker":"Emily Thompson","startTime":3251.7599999999998,"endTime":3258.0299999999997,"body":"you want to do for the day that needs to get done for the"},{"speaker":"Emily Thompson","startTime":3258.0299999999997,"endTime":3262.92,"body":"day. That way, you're just making, you know, decision one"},{"speaker":"Emily Thompson","startTime":3258.0299999999997,"endTime":3262.92,"body":"time you're not sitting there every time you cross something"},{"speaker":"Emily Thompson","startTime":3262.92,"endTime":3269.52,"body":"off and go what next, what next, what next, you can sit down"},{"speaker":"Emily Thompson","startTime":3262.92,"endTime":3269.52,"body":"below, okay, just these three things, make the decision one"},{"speaker":"Emily Thompson","startTime":3269.52,"endTime":3279.5099999999998,"body":"time and do the thing. I've also heard a flip side of this,"},{"speaker":"Emily Thompson","startTime":3269.52,"endTime":3279.5099999999998,"body":"where before you leave every day, you choose six things that"},{"speaker":"Emily Thompson","startTime":3279.5099999999998,"endTime":3286.02,"body":"you will do tomorrow. And that way you're still in the flow"},{"speaker":"Emily Thompson","startTime":3279.5099999999998,"endTime":3286.02,"body":"of like what you have done, you know what is going to need"},{"speaker":"Emily Thompson","startTime":3286.02,"endTime":3291.15,"body":"to be done tomorrow. And so you can prioritize six things"},{"speaker":"Emily Thompson","startTime":3286.02,"endTime":3291.15,"body":"before you leave so that whenever you come in the next"},{"speaker":"Emily Thompson","startTime":3291.15,"endTime":3299.8199999999997,"body":"morning, you don't even have to make the decisions. You just"},{"speaker":"Emily Thompson","startTime":3291.15,"endTime":3299.8199999999997,"body":"start doing the thing. And when it comes to prioritizing"},{"speaker":"Emily Thompson","startTime":3299.8199999999997,"endTime":3308.8799999999997,"body":"tasks, or projects or sort of bird's eye view goals, there's"},{"speaker":"Emily Thompson","startTime":3299.8199999999997,"endTime":3308.8799999999997,"body":"a couple of questions that you can ask yourself to decide"},{"speaker":"Emily Thompson","startTime":3308.91,"endTime":3318.9,"body":"what takes priority. So first, what's important right now?"},{"speaker":"Emily Thompson","startTime":3308.91,"endTime":3318.9,"body":"Or what's time sensitive? You can also think about your"},{"speaker":"Emily Thompson","startTime":3318.9,"endTime":3329.67,"body":"values. So what aligns with your values or what, what needs"},{"speaker":"Emily Thompson","startTime":3318.9,"endTime":3329.67,"body":"your core genius to get done. You can also think about your"},{"speaker":"Emily Thompson","startTime":3329.67,"endTime":3334.71,"body":"biggest contribution to the business that's a big one,"},{"speaker":"Emily Thompson","startTime":3329.67,"endTime":3334.71,"body":"especially if you're in a growth phase or if you know things"},{"speaker":"Emily Thompson","startTime":3334.71,"endTime":3341.37,"body":"feel troublesome at work instead of hiding behind all those"},{"speaker":"Emily Thompson","startTime":3334.71,"endTime":3341.37,"body":"silly little to do's think about what your biggest"},{"speaker":"Emily Thompson","startTime":3342.0,"endTime":3344.37,"body":"contribution to the business can be right now."},{"speaker":"Emily Thompson","startTime":3343.89,"endTime":3352.71,"body":"You can also think about what only you can do. And you can"},{"speaker":"Emily Thompson","startTime":3343.89,"endTime":3352.71,"body":"also Marie Kondo a little bit and think about what brings"},{"speaker":"Emily Thompson","startTime":3352.71,"endTime":3358.41,"body":"you joy. And depending on where you are in your business,"},{"speaker":"Emily Thompson","startTime":3352.71,"endTime":3358.41,"body":"what it is that you're doing, you know, any of those"},{"speaker":"Emily Thompson","startTime":3358.41,"endTime":3363.9,"body":"questions may be more or less relevant to you. But they're"},{"speaker":"Emily Thompson","startTime":3358.41,"endTime":3363.9,"body":"all really great for helping you decide what three things"},{"speaker":"Emily Thompson","startTime":3363.9,"endTime":3369.27,"body":"you need to do today, or what six things you need to you"},{"speaker":"Emily Thompson","startTime":3363.9,"endTime":3369.27,"body":"need to do tomorrow, or helping you time block in a way that"},{"speaker":"Emily Thompson","startTime":3369.27,"endTime":3376.65,"body":"makes sense for what it is that you're actually trying to"},{"speaker":"Emily Thompson","startTime":3369.27,"endTime":3376.65,"body":"accomplish. I also do some time tracking, I've talked about"},{"speaker":"Emily Thompson","startTime":3376.65,"endTime":3382.3799999999997,"body":"this several times along the way as well. It keeps me on"},{"speaker":"Emily Thompson","startTime":3376.65,"endTime":3382.3799999999997,"body":"task, it holds me accountable. Whenever I click the timer,"},{"speaker":"Emily Thompson","startTime":3382.56,"endTime":3388.92,"body":"I'm doing the thing, and then I unclick the time when I can"},{"speaker":"Emily Thompson","startTime":3382.56,"endTime":3388.92,"body":"stop doing the thing, right? It keeps me from floating away"},{"speaker":"Emily Thompson","startTime":3388.95,"endTime":3397.1099999999997,"body":"a little less often. Some folks swear by the Pomodoro"},{"speaker":"Emily Thompson","startTime":3388.95,"endTime":3397.1099999999997,"body":"method, give it a Google, we use it in the virtual coworking"},{"speaker":"Emily Thompson","startTime":3397.1099999999997,"endTime":3403.92,"body":"in the Being Boss community and clubhouse. One of my biggest"},{"speaker":"Emily Thompson","startTime":3397.1099999999997,"endTime":3403.92,"body":"tips is that you've got to stop trying to multitask, remove"},{"speaker":"Emily Thompson","startTime":3403.92,"endTime":3411.15,"body":"distractions and do the thing, one task at a time as much as"},{"speaker":"Emily Thompson","startTime":3403.92,"endTime":3411.15,"body":"you possibly can. One of the ways that you can make this"},{"speaker":"Emily Thompson","startTime":3411.15,"endTime":3418.02,"body":"easier for yourself is to get in your zone, whatever that"},{"speaker":"Emily Thompson","startTime":3411.15,"endTime":3418.02,"body":"looks like, know how and when you are most productive. I"},{"speaker":"Emily Thompson","startTime":3418.02,"endTime":3423.0899999999997,"body":"know what this looks like for me, it's like it's a day with"},{"speaker":"Emily Thompson","startTime":3418.02,"endTime":3423.0899999999997,"body":"no meetings, I'm sitting here at my big computer, not at my"},{"speaker":"Emily Thompson","startTime":3423.0899999999997,"endTime":3430.0499999999997,"body":"laptop, I've got soft pants on because if I'm uncomfortable,"},{"speaker":"Emily Thompson","startTime":3423.0899999999997,"endTime":3430.0499999999997,"body":"I will not get anything done. My notifications are off. So"},{"speaker":"Emily Thompson","startTime":3430.0499999999997,"endTime":3437.43,"body":"email is closed, Slack is closed. I've like turned off any"},{"speaker":"Emily Thompson","startTime":3430.0499999999997,"endTime":3437.43,"body":"and all notifications. I've pulled up a YouTube ASMR of"},{"speaker":"Emily Thompson","startTime":3437.43,"endTime":3446.25,"body":"fireplace crackling in a rainstorm, which is very specific,"},{"speaker":"Emily Thompson","startTime":3437.43,"endTime":3446.25,"body":"but it just centers my brain like nothing else. And I have"},{"speaker":"Emily Thompson","startTime":3446.25,"endTime":3450.87,"body":"plenty of water to just keep my cup filled."},{"speaker":"Emily Thompson","startTime":3450.97,"endTime":3457.8399999999997,"body":"Basically, when I am in that situation, I'm going to get"},{"speaker":"Emily Thompson","startTime":3450.97,"endTime":3457.8399999999997,"body":"more done than most people do in a week in a single day."},{"speaker":"Emily Thompson","startTime":3458.2599999999998,"endTime":3465.22,"body":"Because that is my zone. And all of the decisions have been"},{"speaker":"Emily Thompson","startTime":3458.2599999999998,"endTime":3465.22,"body":"made. So that all I have to do is show up and do the work. I"},{"speaker":"Emily Thompson","startTime":3465.22,"endTime":3469.42,"body":"don't need to think about what's most important today."},{"speaker":"Emily Thompson","startTime":3465.22,"endTime":3469.42,"body":"Because I already decided, I don't think gotta think about"},{"speaker":"Emily Thompson","startTime":3469.42,"endTime":3476.02,"body":"what I need to do today. Because I already decided. I don't"},{"speaker":"Emily Thompson","startTime":3469.42,"endTime":3476.02,"body":"even think about if I'm reaching my goals, because it's in"},{"speaker":"Emily Thompson","startTime":3476.02,"endTime":3482.35,"body":"the process that everything I'm doing today is playing"},{"speaker":"Emily Thompson","startTime":3476.02,"endTime":3482.35,"body":"towards those big goals and those projects that need to get"},{"speaker":"Emily Thompson","startTime":3482.35,"endTime":3491.0499999999997,"body":"done. And that leaves you in a place where I'm never"},{"speaker":"Emily Thompson","startTime":3482.35,"endTime":3491.0499999999997,"body":"wondering if what I'm doing is working, or if I'm doing the"},{"speaker":"Emily Thompson","startTime":3491.0499999999997,"endTime":3496.5699999999997,"body":"right thing. Or if I'm doing the most next most important"},{"speaker":"Emily Thompson","startTime":3491.0499999999997,"endTime":3496.5699999999997,"body":"thing, because I've built processes that make all of those"},{"speaker":"Emily Thompson","startTime":3496.5699999999997,"endTime":3504.0699999999997,"body":"decisions for me, so that when I'm feeling weak, or tired,"},{"speaker":"Emily Thompson","startTime":3496.5699999999997,"endTime":3504.0699999999997,"body":"or like I just can't make another decision, I can still sit"},{"speaker":"Emily Thompson","startTime":3504.0699999999997,"endTime":3510.97,"body":"down and complete a task, if that is what I need to do that"},{"speaker":"Emily Thompson","startTime":3504.0699999999997,"endTime":3510.97,"body":"day. So whatever it is for you find a system that works for"},{"speaker":"Emily Thompson","startTime":3510.97,"endTime":3519.3399999999997,"body":"you from big picture to projects to daily tasks, one of my"},{"speaker":"Emily Thompson","startTime":3510.97,"endTime":3519.3399999999997,"body":"biggest tips is to use a piece of software and to utilize"},{"speaker":"Emily Thompson","startTime":3519.3399999999997,"endTime":3522.67,"body":"repeat tasks and templates as much as possible."},{"speaker":"Emily Thompson","startTime":3522.94,"endTime":3529.87,"body":"So when it comes to, you know, in taking new products, that"},{"speaker":"Emily Thompson","startTime":3522.94,"endTime":3529.87,"body":"Almanac, there is a template that is just copied and pasted,"},{"speaker":"Emily Thompson","startTime":3529.87,"endTime":3537.5499999999997,"body":"or, you know, yeah, copied. Duplicated. That's the word that"},{"speaker":"Emily Thompson","startTime":3529.87,"endTime":3537.5499999999997,"body":"is duplicated. And all of the tasks are just there. So I"},{"speaker":"Emily Thompson","startTime":3537.5499999999997,"endTime":3543.49,"body":"made the decision once. So what all those tasks needed to"},{"speaker":"Emily Thompson","startTime":3537.5499999999997,"endTime":3543.49,"body":"be, I don't have to, I don't even have to think about what"},{"speaker":"Emily Thompson","startTime":3543.49,"endTime":3549.7,"body":"the tasks are, I just have to make them show up on the"},{"speaker":"Emily Thompson","startTime":3543.49,"endTime":3549.7,"body":"screen. Right. So using those templates, or using repeat"},{"speaker":"Emily Thompson","startTime":3549.7,"endTime":3557.92,"body":"tasks. So I have lots of repeat tasks around you know,"},{"speaker":"Emily Thompson","startTime":3549.7,"endTime":3557.92,"body":"writing an email every week, checking data for this thing,"},{"speaker":"Emily Thompson","startTime":3558.1,"endTime":3564.49,"body":"checking in on whatever it is I need to check in on doing"},{"speaker":"Emily Thompson","startTime":3558.1,"endTime":3564.49,"body":"whatever it is I need to do, whether that's weekly, or"},{"speaker":"Emily Thompson","startTime":3564.49,"endTime":3574.54,"body":"quarterly or monthly or literally yearly. Over the holidays,"},{"speaker":"Emily Thompson","startTime":3564.49,"endTime":3574.54,"body":"I sat down and created like a annual repeat tasks for big"},{"speaker":"Emily Thompson","startTime":3574.54,"endTime":3585.52,"body":"things in our retail store. That like do they is that extra?"},{"speaker":"Emily Thompson","startTime":3574.54,"endTime":3585.52,"body":"No, that is completely necessary. And all of these things"},{"speaker":"Emily Thompson","startTime":3585.52,"endTime":3592.81,"body":"work to prepare yourself to just sit down and do the work in"},{"speaker":"Emily Thompson","startTime":3585.52,"endTime":3592.81,"body":"the little moments that you have to do the work and to save"},{"speaker":"Emily Thompson","startTime":3592.8399999999997,"endTime":3599.71,"body":"all of that executive function for the things that really"},{"speaker":"Emily Thompson","startTime":3592.8399999999997,"endTime":3599.71,"body":"matter. And if you do all of those things, you will be a"},{"speaker":"Emily Thompson","startTime":3599.71,"endTime":3602.68,"body":"total badass at tackling your to do list."},{"speaker":"Emily Thompson","startTime":3605.0099999999998,"endTime":3610.89,"body":"Settling yourself into the flow of your business from"},{"speaker":"Emily Thompson","startTime":3605.0099999999998,"endTime":3610.89,"body":"navigating a whole year of ebbs and flows to embracing the"},{"speaker":"Emily Thompson","startTime":3610.89,"endTime":3616.7999999999997,"body":"energy of each and every day, you're bound to have some ups"},{"speaker":"Emily Thompson","startTime":3610.89,"endTime":3616.7999999999997,"body":"and downs along the way. For me this journey of"},{"speaker":"Emily Thompson","startTime":3616.7999999999997,"endTime":3623.49,"body":"entrepreneurship is made better when my space keeps me"},{"speaker":"Emily Thompson","startTime":3616.7999999999997,"endTime":3623.49,"body":"focused and inspired. As an example, my favorite way to mark"},{"speaker":"Emily Thompson","startTime":3623.52,"endTime":3629.22,"body":"the beginning and ending of the work day is to light a"},{"speaker":"Emily Thompson","startTime":3623.52,"endTime":3629.22,"body":"candle when I sit down at my desk and then blow it out when"},{"speaker":"Emily Thompson","startTime":3629.22,"endTime":3635.22,"body":"I'm done for the day. It's a little ritual that creates"},{"speaker":"Emily Thompson","startTime":3629.22,"endTime":3635.22,"body":"boundaries and a vibe that keeps me focused and feeling"},{"speaker":"Emily Thompson","startTime":3635.22,"endTime":3642.2999999999997,"body":"cozy. And the ritual candle that we make it Almanac Supply"},{"speaker":"Emily Thompson","startTime":3635.22,"endTime":3642.2999999999997,"body":"Co is my favorite for this. In fact my whole shop is filled"},{"speaker":"Emily Thompson","startTime":3642.2999999999997,"endTime":3649.2599999999998,"body":"with items that I've curated to create the vibe hype for"},{"speaker":"Emily Thompson","startTime":3642.2999999999997,"endTime":3649.2599999999998,"body":"feeling connected and flow and inspired with candles,"},{"speaker":"Emily Thompson","startTime":3649.2599999999998,"endTime":3655.35,"body":"crystals and other goodies to help you create a dreamy"},{"speaker":"Emily Thompson","startTime":3649.2599999999998,"endTime":3655.35,"body":"workspace bedside table or bookshelf. Come gather"},{"speaker":"Emily Thompson","startTime":3655.35,"endTime":3664.2599999999998,"body":"inspiration and check out my favorite and stock items at"},{"speaker":"Emily Thompson","startTime":3655.35,"endTime":3664.2599999999998,"body":"almanacsupplyco.com/beingboss and get 15% Off with code"},{"speaker":"Emily Thompson","startTime":3664.3199999999997,"endTime":3674.04,"body":"beingboss at checkout. That's almanacsupplyco.com/beingboss."},{"speaker":"Emily Thompson","startTime":3664.3199999999997,"endTime":3674.04,"body":"Now, until next time, do the work. Be boss"}]}