{"version":"1.0.0","segments":[{"speaker":"Travis Thomas","startTime":31.68,"endTime":34.208,"body":"Ahoy legend."},{"speaker":"Travis Thomas","startTime":31.68,"endTime":34.208,"body":"Welcome to another episode of"},{"speaker":"Travis Thomas","startTime":34.268,"endTime":37.58,"body":"the team buffalo podcast. I'm"},{"speaker":"Travis Thomas","startTime":34.268,"endTime":37.58,"body":"your host, Travis Thomas."},{"speaker":"Travis Thomas","startTime":37.64,"endTime":41.373,"body":"Today's question is focused on"},{"speaker":"Travis Thomas","startTime":37.64,"endTime":41.373,"body":"leaders internally. So a little"},{"speaker":"Travis Thomas","startTime":41.433,"endTime":45.227000000000004,"body":"bit different. Previously, we've"},{"speaker":"Travis Thomas","startTime":41.433,"endTime":45.227000000000004,"body":"been talking about performance"},{"speaker":"Travis Thomas","startTime":45.287,"endTime":49.019999999999996,"body":"and staff and some of the team"},{"speaker":"Travis Thomas","startTime":45.287,"endTime":49.019999999999996,"body":"stuff. But what about you? What"},{"speaker":"Travis Thomas","startTime":49.08,"endTime":52.933,"body":"about you as the leader? One of"},{"speaker":"Travis Thomas","startTime":49.08,"endTime":52.933,"body":"the questions I get asked a fair"},{"speaker":"Travis Thomas","startTime":52.994,"endTime":56.425,"body":"bit is around time, it's a"},{"speaker":"Travis Thomas","startTime":52.994,"endTime":56.425,"body":"leader, you're incredibly time"},{"speaker":"Travis Thomas","startTime":56.486000000000004,"endTime":60.219,"body":"poor. And the question is, how"},{"speaker":"Travis Thomas","startTime":56.486000000000004,"endTime":60.219,"body":"do I get more time? And I think"},{"speaker":"Travis Thomas","startTime":60.278999999999996,"endTime":63.952,"body":"there's a second question that"},{"speaker":"Travis Thomas","startTime":60.278999999999996,"endTime":63.952,"body":"hangs off that that's probably"},{"speaker":"Travis Thomas","startTime":64.012,"endTime":67.805,"body":"just as important. But usually"},{"speaker":"Travis Thomas","startTime":64.012,"endTime":67.805,"body":"the root cause is, how do I know"},{"speaker":"Travis Thomas","startTime":67.86500000000001,"endTime":71.719,"body":"where I'm spending my time? Now,"},{"speaker":"Travis Thomas","startTime":67.86500000000001,"endTime":71.719,"body":"you might think, what a what an"},{"speaker":"Travis Thomas","startTime":71.779,"endTime":75.452,"body":"insane question, of course, I"},{"speaker":"Travis Thomas","startTime":71.779,"endTime":75.452,"body":"know where I'm spending my time"},{"speaker":"Travis Thomas","startTime":75.512,"endTime":78.944,"body":"I'm the one spending it Well,"},{"speaker":"Travis Thomas","startTime":75.512,"endTime":78.944,"body":"probably not as much as you"},{"speaker":"Travis Thomas","startTime":79.00399999999999,"endTime":82.67699999999999,"body":"think you do. And probably you"},{"speaker":"Travis Thomas","startTime":79.00399999999999,"endTime":82.67699999999999,"body":"perceive your time to be spent"},{"speaker":"Travis Thomas","startTime":82.737,"endTime":86.34899999999999,"body":"differently than it actually is."},{"speaker":"Travis Thomas","startTime":82.737,"endTime":86.34899999999999,"body":"So I'm going to give you an"},{"speaker":"Travis Thomas","startTime":86.41,"endTime":89.721,"body":"insight or tool that I use with"},{"speaker":"Travis Thomas","startTime":86.41,"endTime":89.721,"body":"leaders when I run time"},{"speaker":"Travis Thomas","startTime":89.781,"endTime":93.394,"body":"management and better leadership"},{"speaker":"Travis Thomas","startTime":89.781,"endTime":93.394,"body":"outcomes workshops. And the"},{"speaker":"Travis Thomas","startTime":93.45400000000001,"endTime":96.525,"body":"focus on this tool is to"},{"speaker":"Travis Thomas","startTime":93.45400000000001,"endTime":96.525,"body":"understand where the truth"},{"speaker":"Travis Thomas","startTime":96.585,"endTime":100.318,"body":"really lies in your time usage,"},{"speaker":"Travis Thomas","startTime":96.585,"endTime":100.318,"body":"and then to be able to reclaim"},{"speaker":"Travis Thomas","startTime":100.378,"endTime":104.111,"body":"that time will come on the back"},{"speaker":"Travis Thomas","startTime":100.378,"endTime":104.111,"body":"of this. So we're not going to"},{"speaker":"Travis Thomas","startTime":104.171,"endTime":107.543,"body":"go into how to necessarily"},{"speaker":"Travis Thomas","startTime":104.171,"endTime":107.543,"body":"reclaim all of the time today"},{"speaker":"Travis Thomas","startTime":107.603,"endTime":111.276,"body":"because that's more practical"},{"speaker":"Travis Thomas","startTime":107.603,"endTime":111.276,"body":"and detail oriented. But I will"},{"speaker":"Travis Thomas","startTime":111.336,"endTime":115.069,"body":"give you the tool that helps you"},{"speaker":"Travis Thomas","startTime":111.336,"endTime":115.069,"body":"understand, well, where is my"},{"speaker":"Travis Thomas","startTime":115.129,"endTime":118.802,"body":"time actually going? And what do"},{"speaker":"Travis Thomas","startTime":115.129,"endTime":118.802,"body":"I do to take back that time?"},{"speaker":"Travis Thomas","startTime":118.862,"endTime":122.535,"body":"Great. So the big question is,"},{"speaker":"Travis Thomas","startTime":118.862,"endTime":122.535,"body":"Where's all my time going? And"},{"speaker":"Travis Thomas","startTime":122.595,"endTime":126.208,"body":"why the hell am I so time poor"},{"speaker":"Travis Thomas","startTime":122.595,"endTime":126.208,"body":"as a leader? Most leaders are"},{"speaker":"Travis Thomas","startTime":126.268,"endTime":130.18200000000002,"body":"pretty time poor. I think things"},{"speaker":"Travis Thomas","startTime":126.268,"endTime":130.18200000000002,"body":"that typically chew up your time"},{"speaker":"Travis Thomas","startTime":130.24200000000002,"endTime":133.975,"body":"that you could probably relate"},{"speaker":"Travis Thomas","startTime":130.24200000000002,"endTime":133.975,"body":"to almost immediately, or items"},{"speaker":"Travis Thomas","startTime":134.035,"endTime":137.106,"body":"such as meetings, meetings,"},{"speaker":"Travis Thomas","startTime":134.035,"endTime":137.106,"body":"meetings, staff issues,"},{"speaker":"Travis Thomas","startTime":137.166,"endTime":140.71800000000002,"body":"unplanned issues that people ask"},{"speaker":"Travis Thomas","startTime":137.166,"endTime":140.71800000000002,"body":"you for help on things you"},{"speaker":"Travis Thomas","startTime":140.77800000000002,"endTime":144.451,"body":"hadn't really thought about that"},{"speaker":"Travis Thomas","startTime":140.77800000000002,"endTime":144.451,"body":"have crept up on you. Random"},{"speaker":"Travis Thomas","startTime":144.511,"endTime":148.184,"body":"stakeholder, customer manager"},{"speaker":"Travis Thomas","startTime":144.511,"endTime":148.184,"body":"requests, all kinds of blend it"},{"speaker":"Travis Thomas","startTime":148.244,"endTime":151.61599999999999,"body":"to one of things that you"},{"speaker":"Travis Thomas","startTime":148.244,"endTime":151.61599999999999,"body":"couldn't have known would have"},{"speaker":"Travis Thomas","startTime":151.676,"endTime":154.80700000000002,"body":"happened, but did happen. And"},{"speaker":"Travis Thomas","startTime":151.676,"endTime":154.80700000000002,"body":"just a number of admin"},{"speaker":"Travis Thomas","startTime":154.86700000000002,"endTime":158.54000000000002,"body":"governance and random items that"},{"speaker":"Travis Thomas","startTime":154.86700000000002,"endTime":158.54000000000002,"body":"you have to deal with. Sound"},{"speaker":"Travis Thomas","startTime":158.6,"endTime":162.514,"body":"familiar? At least most of those"},{"speaker":"Travis Thomas","startTime":158.6,"endTime":162.514,"body":"if you're in corporate? Yep, for"},{"speaker":"Travis Thomas","startTime":162.574,"endTime":166.066,"body":"sure. So how do you take back"},{"speaker":"Travis Thomas","startTime":162.574,"endTime":166.066,"body":"some of that time? Well, the"},{"speaker":"Travis Thomas","startTime":166.126,"endTime":169.859,"body":"tactic is actually quite simple"},{"speaker":"Travis Thomas","startTime":166.126,"endTime":169.859,"body":"in its ability to be executed,"},{"speaker":"Travis Thomas","startTime":169.92,"endTime":173.412,"body":"but works phenomenally well. So"},{"speaker":"Travis Thomas","startTime":169.92,"endTime":173.412,"body":"what I'd say to you is, on"},{"speaker":"Travis Thomas","startTime":173.472,"endTime":177.325,"body":"Friday, or Sunday, depending on"},{"speaker":"Travis Thomas","startTime":173.472,"endTime":177.325,"body":"how you spend your time, and you"},{"speaker":"Travis Thomas","startTime":177.386,"endTime":181.118,"body":"prepare for the week ahead, you"},{"speaker":"Travis Thomas","startTime":177.386,"endTime":181.118,"body":"definitely should be preparing"},{"speaker":"Travis Thomas","startTime":181.179,"endTime":184.731,"body":"for the week ahead. If you're"},{"speaker":"Travis Thomas","startTime":181.179,"endTime":184.731,"body":"not, then you need to do that"},{"speaker":"Travis Thomas","startTime":184.791,"endTime":188.404,"body":"first. And that's your first win"},{"speaker":"Travis Thomas","startTime":184.791,"endTime":188.404,"body":"from this. But on Friday or"},{"speaker":"Travis Thomas","startTime":188.464,"endTime":191.956,"body":"Sunday, before you get stuck"},{"speaker":"Travis Thomas","startTime":188.464,"endTime":191.956,"body":"into your week, I want you to"},{"speaker":"Travis Thomas","startTime":192.016,"endTime":195.328,"body":"map out in your diary, whether"},{"speaker":"Travis Thomas","startTime":192.016,"endTime":195.328,"body":"it's Outlook or Gmail or"},{"speaker":"Travis Thomas","startTime":195.388,"endTime":198.639,"body":"whatever service your"},{"speaker":"Travis Thomas","startTime":195.388,"endTime":198.639,"body":"organization or business uses, I"},{"speaker":"Travis Thomas","startTime":198.7,"endTime":202.312,"body":"want you to map out your week."},{"speaker":"Travis Thomas","startTime":198.7,"endTime":202.312,"body":"Now, I'm not oblivious to the"},{"speaker":"Travis Thomas","startTime":202.372,"endTime":205.925,"body":"fact and I'm a leader myself,"},{"speaker":"Travis Thomas","startTime":202.372,"endTime":205.925,"body":"that things will come up that"},{"speaker":"Travis Thomas","startTime":205.985,"endTime":209.477,"body":"are on planned, that's fine. So"},{"speaker":"Travis Thomas","startTime":205.985,"endTime":209.477,"body":"I would say to you map out"},{"speaker":"Travis Thomas","startTime":209.537,"endTime":213.029,"body":"capacity at a level that you"},{"speaker":"Travis Thomas","startTime":209.537,"endTime":213.029,"body":"think would be reasonable but"},{"speaker":"Travis Thomas","startTime":213.09,"endTime":216.642,"body":"not too casual. Because we need"},{"speaker":"Travis Thomas","startTime":213.09,"endTime":216.642,"body":"to be able to measure these"},{"speaker":"Travis Thomas","startTime":216.702,"endTime":220.375,"body":"things. So I would say to book"},{"speaker":"Travis Thomas","startTime":216.702,"endTime":220.375,"body":"out 70 to 80% of your time for"},{"speaker":"Travis Thomas","startTime":220.435,"endTime":224.108,"body":"the week and have it scheduled"},{"speaker":"Travis Thomas","startTime":220.435,"endTime":224.108,"body":"out that's a reasonable amount"},{"speaker":"Travis Thomas","startTime":224.168,"endTime":227.72,"body":"of time for a leader and that"},{"speaker":"Travis Thomas","startTime":224.168,"endTime":227.72,"body":"allows 20 to 30% of unplanned"},{"speaker":"Travis Thomas","startTime":227.781,"endTime":231.333,"body":"things. If you've got more than"},{"speaker":"Travis Thomas","startTime":227.781,"endTime":231.333,"body":"kind of 30% on plan, either"},{"speaker":"Travis Thomas","startTime":231.393,"endTime":235.186,"body":"you're working in a role where"},{"speaker":"Travis Thomas","startTime":231.393,"endTime":235.186,"body":"there's a lot of very like media"},{"speaker":"Travis Thomas","startTime":235.246,"endTime":239.16,"body":"request or PR so that's okay. If"},{"speaker":"Travis Thomas","startTime":235.246,"endTime":239.16,"body":"you're not in that kind of role."},{"speaker":"Travis Thomas","startTime":239.22,"endTime":242.893,"body":"And you have more than 30% on"},{"speaker":"Travis Thomas","startTime":239.22,"endTime":242.893,"body":"planned, something's not right."},{"speaker":"Travis Thomas","startTime":242.953,"endTime":246.566,"body":"So we need to get on to that."},{"speaker":"Travis Thomas","startTime":242.953,"endTime":246.566,"body":"But go into your diary. Sunday"},{"speaker":"Travis Thomas","startTime":246.626,"endTime":250.118,"body":"night, we'll call it Sunday"},{"speaker":"Travis Thomas","startTime":246.626,"endTime":250.118,"body":"night, go into your diary, set"},{"speaker":"Travis Thomas","startTime":250.178,"endTime":253.61,"body":"your diary I want you to go"},{"speaker":"Travis Thomas","startTime":250.178,"endTime":253.61,"body":"through and just take all the"},{"speaker":"Travis Thomas","startTime":253.67,"endTime":257.102,"body":"things on your to do list all"},{"speaker":"Travis Thomas","startTime":253.67,"endTime":257.102,"body":"the things you know, you're"},{"speaker":"Travis Thomas","startTime":257.163,"endTime":260.35400000000004,"body":"going to do all of your"},{"speaker":"Travis Thomas","startTime":257.163,"endTime":260.35400000000004,"body":"meetings. And I want you just"},{"speaker":"Travis Thomas","startTime":260.414,"endTime":264.087,"body":"schedule them into your diary."},{"speaker":"Travis Thomas","startTime":260.414,"endTime":264.087,"body":"If they're on your to do list,"},{"speaker":"Travis Thomas","startTime":264.147,"endTime":267.759,"body":"schedule them into your diary,"},{"speaker":"Travis Thomas","startTime":264.147,"endTime":267.759,"body":"why because if they're not in"},{"speaker":"Travis Thomas","startTime":267.82,"endTime":271.49199999999996,"body":"your to do list, they sure as"},{"speaker":"Travis Thomas","startTime":267.82,"endTime":271.49199999999996,"body":"hell are not going to get done."},{"speaker":"Travis Thomas","startTime":271.553,"endTime":275.286,"body":"If they're not allocated time,"},{"speaker":"Travis Thomas","startTime":271.553,"endTime":275.286,"body":"things don't just magically get"},{"speaker":"Travis Thomas","startTime":275.346,"endTime":278.898,"body":"done. So allocate time to them,"},{"speaker":"Travis Thomas","startTime":275.346,"endTime":278.898,"body":"scheduling your one on ones"},{"speaker":"Travis Thomas","startTime":278.95799999999997,"endTime":282.571,"body":"meetings, all of those things."},{"speaker":"Travis Thomas","startTime":278.95799999999997,"endTime":282.571,"body":"Now, once you've done that, I"},{"speaker":"Travis Thomas","startTime":282.631,"endTime":286.54499999999996,"body":"want you to take a screenshot of"},{"speaker":"Travis Thomas","startTime":282.631,"endTime":286.54499999999996,"body":"that week, your Monday to Friday"},{"speaker":"Travis Thomas","startTime":286.605,"endTime":290.217,"body":"or Tuesday, Saturday or whatever"},{"speaker":"Travis Thomas","startTime":286.605,"endTime":290.217,"body":"it is that you work, that's"},{"speaker":"Travis Thomas","startTime":290.278,"endTime":293.83,"body":"fine. Doesn't matter. Take a"},{"speaker":"Travis Thomas","startTime":290.278,"endTime":293.83,"body":"screenshot of the days you are"},{"speaker":"Travis Thomas","startTime":293.89,"endTime":297.442,"body":"meant to be working with the"},{"speaker":"Travis Thomas","startTime":293.89,"endTime":297.442,"body":"specific items named in there."},{"speaker":"Travis Thomas","startTime":297.503,"endTime":301.055,"body":"So if you're going to have a"},{"speaker":"Travis Thomas","startTime":297.503,"endTime":301.055,"body":"meeting for an hour and a half"},{"speaker":"Travis Thomas","startTime":301.115,"endTime":304.728,"body":"on a Wednesday, with all staff,"},{"speaker":"Travis Thomas","startTime":301.115,"endTime":304.728,"body":"all staff meeting hour and a"},{"speaker":"Travis Thomas","startTime":304.788,"endTime":308.521,"body":"half should be in there. Take"},{"speaker":"Travis Thomas","startTime":304.788,"endTime":308.521,"body":"that screenshot right using your"},{"speaker":"Travis Thomas","startTime":308.581,"endTime":312.254,"body":"Windows or Mac easy screenshot"},{"speaker":"Travis Thomas","startTime":308.581,"endTime":312.254,"body":"feature. Now once you've taken"},{"speaker":"Travis Thomas","startTime":312.314,"endTime":316.107,"body":"your screenshot, I want you to"},{"speaker":"Travis Thomas","startTime":312.314,"endTime":316.107,"body":"save that to your desktop. And I"},{"speaker":"Travis Thomas","startTime":316.168,"endTime":319.9,"body":"want you to then keep that there"},{"speaker":"Travis Thomas","startTime":316.168,"endTime":319.9,"body":"for the rest of the week. But"},{"speaker":"Travis Thomas","startTime":319.961,"endTime":323.453,"body":"you don't need to look at it."},{"speaker":"Travis Thomas","startTime":319.961,"endTime":323.453,"body":"Now once your week starts on"},{"speaker":"Travis Thomas","startTime":323.513,"endTime":325.38,"body":"Monday for the sake of argument"},{"speaker":"Travis Thomas","startTime":326.64,"endTime":330.088,"body":"as you're working through your"},{"speaker":"Travis Thomas","startTime":326.64,"endTime":330.088,"body":"day, how you actually spend your"},{"speaker":"Travis Thomas","startTime":330.143,"endTime":333.702,"body":"Time is how I want you to modify"},{"speaker":"Travis Thomas","startTime":330.143,"endTime":333.702,"body":"your diary. So if that Monday at"},{"speaker":"Travis Thomas","startTime":333.756,"endTime":337.315,"body":"8am, you had a meeting scheduled"},{"speaker":"Travis Thomas","startTime":333.756,"endTime":337.315,"body":"and you have that meeting, fine,"},{"speaker":"Travis Thomas","startTime":337.37,"endTime":340.819,"body":"leave it. Now, if between nine"},{"speaker":"Travis Thomas","startTime":337.37,"endTime":340.819,"body":"and 10, you didn't have anything"},{"speaker":"Travis Thomas","startTime":340.873,"endTime":344.213,"body":"scheduled because you had time"},{"speaker":"Travis Thomas","startTime":340.873,"endTime":344.213,"body":"for the unplanned, and you get"},{"speaker":"Travis Thomas","startTime":344.267,"endTime":347.716,"body":"dragged into a second meeting or"},{"speaker":"Travis Thomas","startTime":344.267,"endTime":347.716,"body":"the first meeting goes late, I"},{"speaker":"Travis Thomas","startTime":347.771,"endTime":351.001,"body":"want you to put that in the"},{"speaker":"Travis Thomas","startTime":347.771,"endTime":351.001,"body":"diary. And then at 930, because"},{"speaker":"Travis Thomas","startTime":351.056,"endTime":354.341,"body":"you've finally gotten out of"},{"speaker":"Travis Thomas","startTime":351.056,"endTime":354.341,"body":"what was supposed to be an hour"},{"speaker":"Travis Thomas","startTime":354.395,"endTime":357.844,"body":"meeting is an hour and a half,"},{"speaker":"Travis Thomas","startTime":354.395,"endTime":357.844,"body":"you have a customer complaint or"},{"speaker":"Travis Thomas","startTime":357.899,"endTime":361.184,"body":"customer issue, put that in for"},{"speaker":"Travis Thomas","startTime":357.899,"endTime":361.184,"body":"however much time you spend."},{"speaker":"Travis Thomas","startTime":361.238,"endTime":364.578,"body":"Now, you might notice then that"},{"speaker":"Travis Thomas","startTime":361.238,"endTime":364.578,"body":"we'll at 10 o'clock, you were"},{"speaker":"Travis Thomas","startTime":364.633,"endTime":368.027,"body":"meant to do this report you had"},{"speaker":"Travis Thomas","startTime":364.633,"endTime":368.027,"body":"on your to do list that you've"},{"speaker":"Travis Thomas","startTime":368.082,"endTime":371.257,"body":"scheduled in using the practice"},{"speaker":"Travis Thomas","startTime":368.082,"endTime":371.257,"body":"I just gave you. But at 10"},{"speaker":"Travis Thomas","startTime":371.312,"endTime":374.706,"body":"o'clock staff member comes to"},{"speaker":"Travis Thomas","startTime":371.312,"endTime":374.706,"body":"all actually need to talk to you"},{"speaker":"Travis Thomas","startTime":374.761,"endTime":378.21,"body":"about something I'm struggling"},{"speaker":"Travis Thomas","startTime":374.761,"endTime":378.21,"body":"with or about a course I want to"},{"speaker":"Travis Thomas","startTime":378.264,"endTime":381.549,"body":"go on or whatever it might be,"},{"speaker":"Travis Thomas","startTime":378.264,"endTime":381.549,"body":"update that, move the report,"},{"speaker":"Travis Thomas","startTime":381.604,"endTime":384.888,"body":"you know, delete it, whatever,"},{"speaker":"Travis Thomas","startTime":381.604,"endTime":384.888,"body":"because it's going to change,"},{"speaker":"Travis Thomas","startTime":384.943,"endTime":388.118,"body":"right and replace that with the"},{"speaker":"Travis Thomas","startTime":384.943,"endTime":388.118,"body":"conversation you had don't"},{"speaker":"Travis Thomas","startTime":388.173,"endTime":391.513,"body":"obviously document the full full"},{"speaker":"Travis Thomas","startTime":388.173,"endTime":391.513,"body":"thing. But say, conversation"},{"speaker":"Travis Thomas","startTime":391.567,"endTime":394.469,"body":"with Janet 30 minutes about PD,"},{"speaker":"Travis Thomas","startTime":391.567,"endTime":394.469,"body":"which is professional"},{"speaker":"Travis Thomas","startTime":394.524,"endTime":398.082,"body":"development, PD. Now do this for"},{"speaker":"Travis Thomas","startTime":394.524,"endTime":398.082,"body":"the rest of the week. Regardless"},{"speaker":"Travis Thomas","startTime":398.137,"endTime":401.476,"body":"of what you had scheduled update"},{"speaker":"Travis Thomas","startTime":398.137,"endTime":401.476,"body":"with what you actually spent"},{"speaker":"Travis Thomas","startTime":401.531,"endTime":404.323,"body":"your time on, we're not"},{"speaker":"Travis Thomas","startTime":401.531,"endTime":404.323,"body":"concerned about five minute"},{"speaker":"Travis Thomas","startTime":404.378,"endTime":407.827,"body":"window or intervals, 115 minute"},{"speaker":"Travis Thomas","startTime":404.378,"endTime":407.827,"body":"intervals. If you do a blend of"},{"speaker":"Travis Thomas","startTime":407.881,"endTime":411.276,"body":"things in that little interval,"},{"speaker":"Travis Thomas","startTime":407.881,"endTime":411.276,"body":"call IT admin, and just put it"},{"speaker":"Travis Thomas","startTime":411.33,"endTime":414.451,"body":"in there for 15 minute blocks."},{"speaker":"Travis Thomas","startTime":411.33,"endTime":414.451,"body":"That's all we're concerned"},{"speaker":"Travis Thomas","startTime":414.506,"endTime":417.681,"body":"about. Now do that for the"},{"speaker":"Travis Thomas","startTime":414.506,"endTime":417.681,"body":"actual time that you're at work"},{"speaker":"Travis Thomas","startTime":417.736,"endTime":421.239,"body":"for that whole rest of the week."},{"speaker":"Travis Thomas","startTime":417.736,"endTime":421.239,"body":"Now, when you get to the end of"},{"speaker":"Travis Thomas","startTime":421.294,"endTime":424.305,"body":"the week, I want you to bring up"},{"speaker":"Travis Thomas","startTime":421.294,"endTime":424.305,"body":"that diary that you've"},{"speaker":"Travis Thomas","startTime":424.36,"endTime":427.371,"body":"accurately updated with"},{"speaker":"Travis Thomas","startTime":424.36,"endTime":427.371,"body":"everything that's happened. And"},{"speaker":"Travis Thomas","startTime":427.425,"endTime":430.929,"body":"then next to that, I want you to"},{"speaker":"Travis Thomas","startTime":427.425,"endTime":430.929,"body":"bring up on the other side, the"},{"speaker":"Travis Thomas","startTime":430.984,"endTime":433.721,"body":"screenshot of what you had"},{"speaker":"Travis Thomas","startTime":430.984,"endTime":433.721,"body":"planned and look at the"},{"speaker":"Travis Thomas","startTime":433.776,"endTime":437.28,"body":"difference between the two. One,"},{"speaker":"Travis Thomas","startTime":433.776,"endTime":437.28,"body":"I can almost guarantee you, you"},{"speaker":"Travis Thomas","startTime":437.334,"endTime":440.236,"body":"will be shocked at the fact that"},{"speaker":"Travis Thomas","startTime":437.334,"endTime":440.236,"body":"your week plan looks"},{"speaker":"Travis Thomas","startTime":440.291,"endTime":443.685,"body":"dramatically different than what"},{"speaker":"Travis Thomas","startTime":440.291,"endTime":443.685,"body":"you actually thought you were"},{"speaker":"Travis Thomas","startTime":443.74,"endTime":447.024,"body":"doing. And two is that what you"},{"speaker":"Travis Thomas","startTime":443.74,"endTime":447.024,"body":"spent your time on as you're"},{"speaker":"Travis Thomas","startTime":447.079,"endTime":450.364,"body":"reading the line items might be"},{"speaker":"Travis Thomas","startTime":447.079,"endTime":450.364,"body":"far more than you thought it"},{"speaker":"Travis Thomas","startTime":450.418,"endTime":453.867,"body":"was. So for example, if you get"},{"speaker":"Travis Thomas","startTime":450.418,"endTime":453.867,"body":"dragged into a lot of emergency"},{"speaker":"Travis Thomas","startTime":453.922,"endTime":457.207,"body":"meetings, or if you meet with a"},{"speaker":"Travis Thomas","startTime":453.922,"endTime":457.207,"body":"certain stakeholder that you"},{"speaker":"Travis Thomas","startTime":457.262,"endTime":460.82,"body":"thought you know that you have a"},{"speaker":"Travis Thomas","startTime":457.262,"endTime":460.82,"body":"bit of my time, I probably spent"},{"speaker":"Travis Thomas","startTime":460.875,"endTime":464.214,"body":"a couple hours a week with them."},{"speaker":"Travis Thomas","startTime":460.875,"endTime":464.214,"body":"And you look back and you've"},{"speaker":"Travis Thomas","startTime":464.269,"endTime":467.28,"body":"spent six hours that week with"},{"speaker":"Travis Thomas","startTime":464.269,"endTime":467.28,"body":"them. You're gonna learn"},{"speaker":"Travis Thomas","startTime":467.335,"endTime":470.565,"body":"something from that there's no"},{"speaker":"Travis Thomas","startTime":467.335,"endTime":470.565,"body":"hiding from the truth in the"},{"speaker":"Travis Thomas","startTime":470.619,"endTime":473.959,"body":"diary audit, as I call it. And"},{"speaker":"Travis Thomas","startTime":470.619,"endTime":473.959,"body":"that's the tool. It's called a"},{"speaker":"Travis Thomas","startTime":474.014,"endTime":477.189,"body":"diary audit. Whenever I start"},{"speaker":"Travis Thomas","startTime":474.014,"endTime":477.189,"body":"working with leaders who say"},{"speaker":"Travis Thomas","startTime":477.244,"endTime":480.474,"body":"they are time poor, I get them"},{"speaker":"Travis Thomas","startTime":477.244,"endTime":480.474,"body":"to do this exercise. And for"},{"speaker":"Travis Thomas","startTime":480.528,"endTime":483.485,"body":"many, we would do it for"},{"speaker":"Travis Thomas","startTime":480.528,"endTime":483.485,"body":"multiple weeks. But the first"},{"speaker":"Travis Thomas","startTime":483.539,"endTime":486.769,"body":"week is enough. And by two"},{"speaker":"Travis Thomas","startTime":483.539,"endTime":486.769,"body":"weeks, they can come back to our"},{"speaker":"Travis Thomas","startTime":486.824,"endTime":490.163,"body":"next coaching session two weeks"},{"speaker":"Travis Thomas","startTime":486.824,"endTime":490.163,"body":"later, we can go through that"},{"speaker":"Travis Thomas","startTime":490.218,"endTime":493.558,"body":"diary audit and we can go what"},{"speaker":"Travis Thomas","startTime":490.218,"endTime":493.558,"body":"is the story that's being told"},{"speaker":"Travis Thomas","startTime":493.612,"endTime":496.788,"body":"here? Now of that story being"},{"speaker":"Travis Thomas","startTime":493.612,"endTime":496.788,"body":"told, what are you concerned"},{"speaker":"Travis Thomas","startTime":496.842,"endTime":499.908,"body":"about? What are you unhappy"},{"speaker":"Travis Thomas","startTime":496.842,"endTime":499.908,"body":"about? What do you feel like"},{"speaker":"Travis Thomas","startTime":499.963,"endTime":503.412,"body":"you'd like to be working on but"},{"speaker":"Travis Thomas","startTime":499.963,"endTime":503.412,"body":"you're not getting to? And then"},{"speaker":"Travis Thomas","startTime":503.467,"endTime":507.025,"body":"you start working through? Well?"},{"speaker":"Travis Thomas","startTime":503.467,"endTime":507.025,"body":"How do I eliminate some of these"},{"speaker":"Travis Thomas","startTime":507.08,"endTime":510.419,"body":"things? What are things that are"},{"speaker":"Travis Thomas","startTime":507.08,"endTime":510.419,"body":"maybe not the best use of my"},{"speaker":"Travis Thomas","startTime":510.474,"endTime":513.704,"body":"time, but a stakeholder is"},{"speaker":"Travis Thomas","startTime":510.474,"endTime":513.704,"body":"chewing up my time by putting it"},{"speaker":"Travis Thomas","startTime":513.759,"endTime":517.262,"body":"in there. So you'd be looking at"},{"speaker":"Travis Thomas","startTime":513.759,"endTime":517.262,"body":"strategies to negotiate some of"},{"speaker":"Travis Thomas","startTime":517.317,"endTime":520.492,"body":"it back. If people are not"},{"speaker":"Travis Thomas","startTime":517.317,"endTime":520.492,"body":"sticking to meeting timeframes,"},{"speaker":"Travis Thomas","startTime":520.547,"endTime":523.777,"body":"or they're showing up late and"},{"speaker":"Travis Thomas","startTime":520.547,"endTime":523.777,"body":"that's making the meeting go"},{"speaker":"Travis Thomas","startTime":523.832,"endTime":527.281,"body":"long, having a conversation with"},{"speaker":"Travis Thomas","startTime":523.832,"endTime":527.281,"body":"people about meeting etiquette"},{"speaker":"Travis Thomas","startTime":527.335,"endTime":530.565,"body":"and agendas becomes really"},{"speaker":"Travis Thomas","startTime":527.335,"endTime":530.565,"body":"useful. But these are all things"},{"speaker":"Travis Thomas","startTime":530.62,"endTime":533.467,"body":"that once you understand the"},{"speaker":"Travis Thomas","startTime":530.62,"endTime":533.467,"body":"micro details of what's"},{"speaker":"Travis Thomas","startTime":533.5219999999999,"endTime":537.0799999999999,"body":"happening, you can then start to"},{"speaker":"Travis Thomas","startTime":533.5219999999999,"endTime":537.0799999999999,"body":"apply solutions. But most people"},{"speaker":"Travis Thomas","startTime":537.135,"endTime":540.365,"body":"who are time poor, take really"},{"speaker":"Travis Thomas","startTime":537.135,"endTime":540.365,"body":"extreme measures they go I'm"},{"speaker":"Travis Thomas","startTime":540.4200000000001,"endTime":543.978,"body":"just gonna block out a whole day"},{"speaker":"Travis Thomas","startTime":540.4200000000001,"endTime":543.978,"body":"and deal with x. It's like yeah,"},{"speaker":"Travis Thomas","startTime":544.033,"endTime":547.427,"body":"but one that's not sustainable."},{"speaker":"Travis Thomas","startTime":544.033,"endTime":547.427,"body":"And two is, chances are you're"},{"speaker":"Travis Thomas","startTime":547.482,"endTime":550.766,"body":"not gonna be able to disappear"},{"speaker":"Travis Thomas","startTime":547.482,"endTime":550.766,"body":"for a whole day at a time, in"},{"speaker":"Travis Thomas","startTime":550.821,"endTime":554.161,"body":"the long term or even that week."},{"speaker":"Travis Thomas","startTime":550.821,"endTime":554.161,"body":"So making sure you have some"},{"speaker":"Travis Thomas","startTime":554.215,"endTime":557.336,"body":"practical strategies and"},{"speaker":"Travis Thomas","startTime":554.215,"endTime":557.336,"body":"understand the problem that your"},{"speaker":"Travis Thomas","startTime":557.391,"endTime":560.84,"body":"diary is telling you is far, far"},{"speaker":"Travis Thomas","startTime":557.391,"endTime":560.84,"body":"more effective. So that's what"},{"speaker":"Travis Thomas","startTime":560.894,"endTime":564.234,"body":"I've coined the diary audit."},{"speaker":"Travis Thomas","startTime":560.894,"endTime":564.234,"body":"It's a really great tool to help"},{"speaker":"Travis Thomas","startTime":564.289,"endTime":567.518,"body":"you understand where your time"},{"speaker":"Travis Thomas","startTime":564.289,"endTime":567.518,"body":"is being spent and where you"},{"speaker":"Travis Thomas","startTime":567.573,"endTime":570.529,"body":"thought it was going to be"},{"speaker":"Travis Thomas","startTime":567.573,"endTime":570.529,"body":"spent. Make sure your To Do"},{"speaker":"Travis Thomas","startTime":570.584,"endTime":573.924,"body":"lists are documented in there."},{"speaker":"Travis Thomas","startTime":570.584,"endTime":573.924,"body":"So you have a way of capturing"},{"speaker":"Travis Thomas","startTime":573.978,"endTime":576.88,"body":"and and turning those into"},{"speaker":"Travis Thomas","startTime":573.978,"endTime":576.88,"body":"actionable items. And then"},{"speaker":"Travis Thomas","startTime":576.935,"endTime":580.055,"body":"continue to use that practice"},{"speaker":"Travis Thomas","startTime":576.935,"endTime":580.055,"body":"until you start to get more"},{"speaker":"Travis Thomas","startTime":580.11,"endTime":583.23,"body":"comfortable with how your time"},{"speaker":"Travis Thomas","startTime":580.11,"endTime":583.23,"body":"is really being spent, and"},{"speaker":"Travis Thomas","startTime":583.285,"endTime":586.57,"body":"happier with the results that"},{"speaker":"Travis Thomas","startTime":583.285,"endTime":586.57,"body":"that's giving you. That's been"},{"speaker":"Travis Thomas","startTime":586.625,"endTime":589.909,"body":"today's topic on how do I get"},{"speaker":"Travis Thomas","startTime":586.625,"endTime":589.909,"body":"more time back as a leader and"},{"speaker":"Travis Thomas","startTime":589.964,"endTime":593.139,"body":"understand where my time is"},{"speaker":"Travis Thomas","startTime":589.964,"endTime":593.139,"body":"going. As always, you can stay"},{"speaker":"Travis Thomas","startTime":593.194,"endTime":596.314,"body":"tuned to future episodes to get"},{"speaker":"Travis Thomas","startTime":593.194,"endTime":596.314,"body":"practical tools, tips and"},{"speaker":"Travis Thomas","startTime":596.369,"endTime":599.709,"body":"tactics. If you'd like some of"},{"speaker":"Travis Thomas","startTime":596.369,"endTime":599.709,"body":"our longer form content, great"},{"speaker":"Travis Thomas","startTime":599.763,"endTime":603.267,"body":"tools that you can download and"},{"speaker":"Travis Thomas","startTime":599.763,"endTime":603.267,"body":"access, you can head over to our"},{"speaker":"Travis Thomas","startTime":603.322,"endTime":605.402,"body":"website,"},{"speaker":"Travis Thomas","startTime":603.322,"endTime":605.402,"body":"Teambuffalo.co/newsletter and"},{"speaker":"Travis Thomas","startTime":605.457,"endTime":608.687,"body":"subscribe. It's free. All the"},{"speaker":"Travis Thomas","startTime":605.457,"endTime":608.687,"body":"tools are free and you'll get"},{"speaker":"Travis Thomas","startTime":608.742,"endTime":611.972,"body":"great information as well as"},{"speaker":"Travis Thomas","startTime":608.742,"endTime":611.972,"body":"info on our upcoming programs."},{"speaker":"Travis Thomas","startTime":612.026,"endTime":615.421,"body":"Thank you for tuning in. I've"},{"speaker":"Travis Thomas","startTime":612.026,"endTime":615.421,"body":"been your host Travis Thomas and"},{"speaker":"Travis Thomas","startTime":615.475,"endTime":618.87,"body":"I look forward to seeing you in"},{"speaker":"Travis Thomas","startTime":615.475,"endTime":618.87,"body":"the next episode. Stay awesome"}]}