That Sounds Like a Plan!
Planning and producing a successful fundraising event can be stressful and overwhelming. That Sounds Like a Plan! walks you through the process step by step from start to finish. Whether you're an executive director, marketing manager, board member or volunteer, if you need guidance planning and producing a fundraising event for a small nonprofit, this podcast is for you. Host Alicia Baraga brings you strategies, tips, tools, and information from her 14+ years planning fundraising and awareness-building events for a wide variety of nonprofit clients. Along with sharing best practices, Alicia interviews experts in fields related to events such as marketing, sponsorship, A/V, auctions and more. She answers your questions in Q&A episodes and boosts your confidence through Planner Pep Talks (PPT). If you're ready to streamline your event planning process, grow your audience and raise more money at your fundraising event, hit subscribe and let's get started. Now that sounds like a plan!
That Sounds Like a Plan!
34_Day of Auction Details
Use Left/Right to seek, Home/End to jump to start or end. Hold shift to jump forward or backward.
There are a number of things you must do in the month or two leading up to and on the day of the auction to make everything run smoothly.
In this episode I share:
- When to open & close your auction
- Determining your layout at the venue
- Creating a seamless process for check out
- Common Volunteer Roles
- Merchandising items
- What to do if someone doesn’t pick up their item at the end of the night
- Packing up and heading out.
LISTENER ACTION ITEM
- Determine when you'll open & close your auction
- Find out the quantity and types of tables available at the venue. Work with your rep to create a layout.
- Determine your volunteer needs and recruit volunteers for the day of your event, including setup and tear down.
- Purchase items you plan to use for auction merchandise and display.
- Create a seamless process for check out and put together clearly written instructions for volunteers.
- Create SOLD tags to put on Buy it Now items.
- Determine your procedure for items that don’t get picked up at the end of the night. Put that information on your auction site and in all your communications with potential bidders.
LIST OF RESOURCES & SOCIAL MEDIA HANDLES
Ep. 34 Show Notes (includes more links to resources)
Ep 33 Show Notes (Part 2)
Ep 32_Preparing to Host an Auction (Part 1)
Ripple Event FB Page: https://www.facebook.com/RippleEventMktg
Ripple Event Instagram: https://www.instagram.com/rippleeventmktg/
Podcast Facebook Community: https://www.facebook.com/groups/thatsoundslikeaplan
Text me with a comment, question or topic you'd like me to cover in a future episode.