Balance Cubed

Episode #58 "The 7 Myths of Time Management"

April 19, 2023 Season 2 Episode 58
Balance Cubed
Episode #58 "The 7 Myths of Time Management"

Welcome to the Balance Cubed podcast! 

Ahh, the mysterious world of time management.  The tantalizing realm of time management- if you can suss out it’s secrets, you’ll discover the key to turning a mundane life into an amazing one.  It sounds too good to be true, and it is.  Those myths around how to best manage your days are not as hard-to-crack as they seem.  

I invite you on this journey to learn how to put those important task first, defeat distractions, and free yourself from unproductive multitasking.  Everyone searches for this 'magic key' that promises success but it's not as elusive as you may think. Let me be your guide and help you discover how you can the 7 myths of time management - no tall tales or exaggerations needed! So join me on a journey through the enchanted world of time management. 

We'll also be sharing tips and tricks from successful people who have mastered the art of time management. So, if you're ready to take control of your time and get back on track, then you've come to the right place. Let's get started!

Welcome to Balance Cubed with your host, Coach Joe
 Come join us on this journey as we discuss a balanced and harmonious life.
 Our goals are to provide practical applications that are scalable, manageable, and measured.
 On Balance Cubed we lean our experiences to provide you with the practical tools, advising, and coaching to help you fine-tune your skills
 That’s right. Motivated and inspired your connection to a balanced life.
 On Episode #58. "The 7 Myths of Time Management"

Are you struggling to make the most of your time and be as productive as possible? If so, it's time to let go of the idea of getting more done in less time. Efficiency isn't key; effectiveness is what matters. Make sure you're taking advantage of these tried-and-true approaches for improved productivity. 

For many people, trying to get organized and managing their workload has been a challenge they've faced for years. It's easy to buy into the myth that if you streamline your tasks and become more efficient with your hours, you'll be able to achieve more success - but this just isn't true. 

Rather than seeking out ways to manage your time better, focus on managing what needs your attention instead. As an informed leader, identifying which areas are important and require your input is essential when prioritizing where best to place focus. 

When striving for balance, it’s not about dedicating equal amounts of energy towards all activities – rather it’s about intentionally utilizing appropriate amounts towards critical priorities that will create impactful results.

Fads often come with their own set of beliefs - ones that are rarely questioned. While some misconceptions may not be too harmful, misguided thinking about something like time management can lead to negative consequences in life and work. 

To counter this, activities, and games around the concept of time management can help improve performance on multiple levels: increasing motivation, engaging people more actively in problem-solving, managing resources better, encouraging creativity, and fostering team collaboration. As leaders of today’s world, we must understand the value of these approaches for enhancing our productivity.

Moreover, it is also important to dispel the myths that exist when it comes to time management. For instance, many people think that working longer hours or multitasking will result in greater productivity. However, this approach can actually be counterproductive as it increases stress and leads to exhaustion and burnout. 


Additionally, leaders should avoid relying solely on technology for managing their workflows. While tools such as project management applications are great for keeping track of tasks, they won’t increase productivity if you don’t have a plan in place or a clear set of goals and objectives. 

Leaders should also take into account their own personal needs when making decisions about how best to manage their time; taking regular breaks throughout the day can help them remain focused while still getting enough rest at night so they can give their all during the next day's activities! 

Finally, try to prioritize focus in blocks – by prioritizing your tasks and working in time blocks you multiply your time by dedicating time blocks to a specific task completion.  By following these tips and guidelines with an open mind, leaders can ensure that everyone involved benefits from improved efficiency in both short-term results as well as long-term success.

Rather than striving for efficiency, challenge yourself to become more effective. While quickly responding to everyone else's needs might make you seem productive, if it's not helping you reach your own objectives, then it won't truly maximize your impact. 

When looking to increase your influence and effectiveness, aim to make better choices by saying 'no' more often. Although it may feel difficult at first, having the courage to say no will enable you to do more with less time. Truly influential leaders understand that for maximum benefit, they need to be judicious in how they use their time and prioritize effectiveness over speed of action.

The 7 myths of time management are:

1. Multitasking is an effective way to manage time.

2. More time equals greater productivity.

3. Perfectionism is a good way to manage time.

4. Being busy means being productive.

5. Leaving tasks until the last minute is OK.

6. Time management does not work. 

7. There’s always enough time to do everything.

The 7 practical applications of managing time:

1. Set Priorities: Focus on the most important tasks and activities first and don’t get distracted by the unimportant ones.

2. Create a Time-blocking Schedule: Create a daily schedule that allows you to plan ahead and stick to it.

3. Make a To-Do List: Make a list of tasks that need to be completed and prioritize the most important items.

4. Take Breaks: Taking breaks throughout the day will help you stay focused and productive.

5. Eliminate Distractions: By eliminating distractions such as email and social media, you can stay on track.

6. Use Technology: Utilize online task management tools to help you keep track of your tasks and to-do list.

7. Delegate: When possible, delegate tasks to other people to help you stay on top of your workload.

Here’s the hotspot of this podcast show.  We’re going to give you our “Power Tip.

Get ready to jot this application down and within a few weeks, you’ll be accomplishing more with the same time. 

Time is a precious commodity. We all receive an allotment of 1,440 minutes each day, but it’s up to us how we choose to use it. For some people, the idea of having limited time can feel restrictive and overwhelming—like trying to fit a round peg into a square hole. This can be especially taxing on our emotional wellbeing if we're not making the most productive use of our hours. 

Fortunately, there are ways to work smarter, so you get more out of your day without sacrificing balance or important priorities. If you ever find yourself asking how others seem to manage more in their day than you do, consider taking stock of your own weekly habits: write down how many hours you sleep, work, and spend on other activities to gain valuable insight into how you invest your 168-hour week.

Tracking your productive hours, sleep hours, and everything else will help clarify the distracted hours.  The time wasted on things like binge watching a show, or idly flipping through social media posts. The most impactful time is the distracted time.  Find a few hours here and your productivity increases two-fold.

Leaders have many demands on their time, and it is common to feel overwhelmed. While it may seem like there aren’t enough hours in the day, debunking the 7 myths of time management can help open up more space and clarity for completing tasks. 

Learning how to prioritize schedules, create ‘deep work’ blocks and manage distractions can provide powerful insights into how to efficiently use time. Asking for help from experts or mentors can also be an effective way to manage your workload without burning out or becoming frustrated.

Brendon Burchard defines these skills set "as the intentional and mindfulness of time". In the area of the habits that allow you to gain momentum and get ahead, Brendon describes these as "special powers myth".

Productivity. The PQO - “High performers have mastered the art of prolific quality output (PQO). They produce more high-quality output than their peers over the long term, and that is how they become more effective.” – Brendon Burchard

Getting the most out of your time requires knowledge and effort. Take control by writing down your ideas and sharing them with others. If you face a unique challenge, find resources to filter the best content for your situation. Become a leader in productivity by discovering one or two elements to help manage your time more effectively.

I’ll end this episode with an appropriate quote.

"Time management is not a myth. It's an art form, and if practiced regularly, it can enrich our lives and bring us closer to our goals." -Anonymous

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