From Drive-By Delegation to Dream Team: The Science of Assistant Matching Artwork

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From Drive-By Delegation to Dream Team: The Science of Assistant Matching

June 05, 2025 • Kolbe Corp • Season 5 • Episode 4

Nothing great is done alone, so finding the perfect assistant is essential for any top executive. And what makes the perfect assistant? Someone who matches your needs in all three parts of the mind!

In this episode of the Powered by Instinct podcast, Eric interviews Jenna Spencer, the CEO and founder of AssistPro®, a company that matches entrepreneurs with executive assistants. Together, they explore the significance of effective delegation, the evolution of Jenna's role as a visionary leader, and the impact Kolbe has in both professional and personal relationships. They delve into the importance of understanding one's Kolbe Index results, discussing how these instinctive strengths can be leveraged in an executive/assistant relationship. Jenna shares her journey from the corporate world to starting her own company, emphasizing the role of Kolbe in her entrepreneurial success.

Host: Eric Herrera (5392)

Guest-at-a-Glance

💡 Name: Jenna Spencer (7482)

💡What she does: Jenna is the Founder and Visionary of AssistPro®, an executive assistant matching and delegation coaching service created to free up time and create growth for busy leaders.

💡Company: AssistPro®

💡 Where to find them: LinkedIn

Takeaways

Understanding your Kolbe results can provide self-acceptance.
Effective delegation requires time and trust-building.
Identifying $25 vs. $500 tasks is crucial for productivity.
A good assistant can change your life and business.
Starting a business requires a sense of urgency and focus.
Kolbe can improve personal relationships and communication.
Investing time in hiring pays off in the long run.
Self-awareness enhances leadership effectiveness.

Key Quotes from Jenna

" I knew that I had to take action, I had to have a sense of urgency, and I had to do the same three to five things every single day to get traction in my business.”

“ The biggest aha for me was it kind of gave me permission to give myself a little bit of grace. Like, oh, I'm not actually crazy.”

“ The cool part is once you figure out what your superpowers are, the more of that stuff you do, it feels like you start to gain momentum and you can just keep going and going and going.”

”Kolbe has worked really great in my marriage, honestly.”

"Delegating is really personal."

Chapters

03:12 Understanding Kolbe Results and Personal Insights

05:57 The Role of AssistPro in Business Growth

09:07 Launching a Business: Jenna's Journey

11:55 The Visionary Role and Its Evolution

15:11 Effective Delegation and Common Mistakes

17:53 Identifying the Need for an Assistant

21:04 The Impact of Kolbe in Personal Relationships

23:54 Advice for Business Leaders

27:12 Connecting with AssistPro

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Find the freedom to be yourself by taking the Kolbe A™ Index or The Student Aptitude Quiz for the youth in your life.