{"version":"1.0.0","segments":[{"startTime":0.166,"endTime":2.293,"body":"When am I going to get my head"},{"startTime":0.166,"endTime":2.293,"body":"above water?"},{"startTime":2.293,"endTime":3.294,"body":"When am I going to feel like"},{"startTime":3.294,"endTime":5.714,"body":"I have that sense of accomplishment"},{"startTime":3.294,"endTime":5.714,"body":"at the end of a week?"},{"startTime":5.714,"endTime":6.381,"body":"What am I gonna feel like?"},{"startTime":6.381,"endTime":9.592,"body":"I'm not drowning in"},{"startTime":6.381,"endTime":9.592,"body":"tasks every single week,"},{"startTime":10.218,"endTime":15.89,"body":"and this feeling is actually brought on by"},{"startTime":10.218,"endTime":15.89,"body":"some of the reasons it is right."},{"startTime":15.89,"endTime":17.517,"body":"We're probably involved"},{"startTime":15.89,"endTime":17.517,"body":"in too many things,"},{"startTime":17.517,"endTime":20.27,"body":"but one of the biggest reasons we hit this"},{"startTime":20.27,"endTime":23.356,"body":"is because as managers,"},{"startTime":20.27,"endTime":23.356,"body":"we're constantly context switching."},{"startTime":23.648,"endTime":25.817,"body":"Welcome to the Managing"},{"startTime":23.648,"endTime":25.817,"body":"Made Simple podcast,"},{"startTime":25.817,"endTime":29.612,"body":"where you get a masterclass in managing"},{"startTime":25.817,"endTime":29.612,"body":"your team with ease in 15 minutes or less."},{"startTime":29.946,"endTime":32.866,"body":"I'm Lia Garvin,"},{"startTime":29.946,"endTime":32.866,"body":"your host and team operations consultant"},{"startTime":32.866,"endTime":35.869,"body":"for this show am I programs"},{"startTime":32.866,"endTime":35.869,"body":"with small businesses and corporate teams."},{"startTime":35.952,"endTime":39.748,"body":"I condense a decade of experience driving"},{"startTime":35.952,"endTime":39.748,"body":"team operations in some of the most"},{"startTime":39.748,"endTime":43.334,"body":"influential companies in tech"},{"startTime":39.748,"endTime":43.334,"body":"into strategies to save you time money."},{"startTime":43.46,"endTime":46.171,"body":"Most of all, stress"},{"startTime":43.46,"endTime":46.171,"body":"doesn't matter if you're a business owner"},{"startTime":46.171,"endTime":49.132,"body":"who realize that running a team"},{"startTime":46.171,"endTime":49.132,"body":"isn't as easy as you thought it would be."},{"startTime":49.132,"endTime":51.968,"body":"Are a new manager learning the ropes,"},{"startTime":49.132,"endTime":51.968,"body":"or are a seasoned manager"},{"startTime":51.968,"endTime":53.011,"body":"ready to up their game?"},{"startTime":53.011,"endTime":55.889,"body":"Everyone is welcome to hang out"},{"startTime":53.011,"endTime":55.889,"body":"with Managing Made Simple."},{"startTime":55.889,"endTime":58.391,"body":"From conflicts"},{"startTime":55.889,"endTime":58.391,"body":"to feedback to delegating and more."},{"startTime":58.391,"endTime":61.561,"body":"We leave no stone unturned when it comes"},{"startTime":58.391,"endTime":61.561,"body":"to what makes us love managing."},{"startTime":61.561,"endTime":64.272,"body":"Kind of hate it and everything in between."},{"startTime":61.561,"endTime":64.272,"body":"Let's go."},{"startTime":64.272,"endTime":66.024,"body":"Welcome back to the show."},{"startTime":66.024,"endTime":67.067,"body":"We've all been there."},{"startTime":67.067,"endTime":68.359,"body":"We have our week."},{"startTime":68.359,"endTime":69.652,"body":"We know this is going to be the week."},{"startTime":69.652,"endTime":71.78,"body":"Monday morning we make our list."},{"startTime":71.78,"endTime":74.491,"body":"We have it all mapped out"},{"startTime":71.78,"endTime":74.491,"body":"how we're going to spend our time,"},{"startTime":74.491,"endTime":76.493,"body":"who we're going to meet with."},{"startTime":74.491,"endTime":76.493,"body":"We got our to do list."},{"startTime":76.493,"endTime":79.704,"body":"It's all seems like yes, okay, this is"},{"startTime":76.493,"endTime":79.704,"body":"going to be the week I finish everything."},{"startTime":80.288,"endTime":83.5,"body":"And then Friday rolls around"},{"startTime":80.288,"endTime":83.5,"body":"and we look at our list and we're like,"},{"startTime":83.5,"endTime":87.003,"body":"gosh, I didn't"},{"startTime":83.5,"endTime":87.003,"body":"I didn't finish 80% of this, maybe more."},{"startTime":87.378,"endTime":90.757,"body":"And you got pulled in so many different"},{"startTime":87.378,"endTime":90.757,"body":"directions and pulled on and off."},{"startTime":90.757,"endTime":94.26,"body":"And it was just like a week,"},{"startTime":90.757,"endTime":94.26,"body":"like every week where nothing is what"},{"startTime":94.26,"endTime":99.349,"body":"you expect and you end the day Friday,"},{"startTime":94.26,"endTime":99.349,"body":"not feeling a sense of accomplishment."},{"startTime":99.349,"endTime":103.061,"body":"You feel pretty let down, like, When"},{"startTime":99.349,"endTime":103.061,"body":"am I going to get my head above water?"},{"startTime":103.061,"endTime":104.062,"body":"When am I going to feel like"},{"startTime":104.062,"endTime":106.481,"body":"I have that sense of accomplishment"},{"startTime":104.062,"endTime":106.481,"body":"at the end of a week?"},{"startTime":106.481,"endTime":107.148,"body":"What am I gonna feel like?"},{"startTime":107.148,"endTime":110.36,"body":"I'm not drowning in"},{"startTime":107.148,"endTime":110.36,"body":"tasks every single week,"},{"startTime":110.985,"endTime":116.658,"body":"and this feeling is actually brought on by"},{"startTime":110.985,"endTime":116.658,"body":"some of the reasons it is right."},{"startTime":116.658,"endTime":118.284,"body":"We're probably involved"},{"startTime":116.658,"endTime":118.284,"body":"in too many things,"},{"startTime":118.284,"endTime":121.037,"body":"but one of the biggest reasons we hit this"},{"startTime":121.037,"endTime":124.124,"body":"is because as managers,"},{"startTime":121.037,"endTime":124.124,"body":"we're constantly context switching."},{"startTime":124.541,"endTime":127.502,"body":"So that's why I want to talk about today"},{"startTime":124.541,"endTime":127.502,"body":"recognizing"},{"startTime":127.502,"endTime":130.505,"body":"the context switching,"},{"startTime":127.502,"endTime":130.505,"body":"seeing how often it happens."},{"startTime":130.713,"endTime":132.132,"body":"And then what do we do about it."},{"startTime":132.132,"endTime":134.3,"body":"Well, we can't do a ton about it,"},{"startTime":132.132,"endTime":134.3,"body":"but how do we manage that"},{"startTime":134.3,"endTime":138.346,"body":"so that we don't feel like we're just"},{"startTime":134.3,"endTime":138.346,"body":"in this endless hamster wheel of work?"},{"startTime":138.555,"endTime":140.348,"body":"Because that's where we start to burnout."},{"startTime":140.348,"endTime":145.228,"body":"Okay, I think about 50% of managers report"},{"startTime":140.348,"endTime":145.228,"body":"feeling burnt out, right?"},{"startTime":145.228,"endTime":147.355,"body":"And we're probably all like, well,"},{"startTime":145.228,"endTime":147.355,"body":"I depends on the day."},{"startTime":147.355,"endTime":149.607,"body":"I might feel like 100% of them."},{"startTime":149.607,"endTime":154.404,"body":"If it's the end of the year, or maybe Q1"},{"startTime":149.607,"endTime":154.404,"body":"or heading into a big, big milestone."},{"startTime":155.196,"endTime":159.409,"body":"We feel that way even worse when we're"},{"startTime":155.196,"endTime":159.409,"body":"jumping from one thing to the next."},{"startTime":159.409,"endTime":162.412,"body":"And our life"},{"startTime":159.409,"endTime":162.412,"body":"and our job is a game of whac-a-mole."},{"startTime":162.62,"endTime":165.623,"body":"So let's talk about"},{"startTime":162.62,"endTime":165.623,"body":"the cost of cost of context witching."},{"startTime":165.832,"endTime":166.791,"body":"Well, it's been"},{"startTime":166.791,"endTime":170.211,"body":"it's been research that context swishing"},{"startTime":166.791,"endTime":170.211,"body":"and jumping on and off a task."},{"startTime":170.42,"endTime":173.715,"body":"It takes us 23 minutes to refocus."},{"startTime":174.174,"endTime":178.803,"body":"So if you are going 30 minutes,"},{"startTime":174.174,"endTime":178.803,"body":"30 minutes, 30 minutes meeting"},{"startTime":178.803,"endTime":182.724,"body":"after meeting after meeting,"},{"startTime":178.803,"endTime":182.724,"body":"this is what a colleague of mine,"},{"startTime":182.765,"endTime":186.436,"body":"Carrie Jacobs, she was on the podcast"},{"startTime":182.765,"endTime":186.436,"body":"calls chain smoking meetings."},{"startTime":186.644,"endTime":191.065,"body":"When you're going from meeting to meeting"},{"startTime":186.644,"endTime":191.065,"body":"to meeting and they're all 30 minutes,"},{"startTime":191.191,"endTime":195.153,"body":"you are literally context switching"},{"startTime":191.191,"endTime":195.153,"body":"and you haven't even recovered from that"},{"startTime":195.32,"endTime":198.573,"body":"until you're 23 minutes"},{"startTime":195.32,"endTime":198.573,"body":"almost over with that next meeting."},{"startTime":199.073,"endTime":203.745,"body":"If you are or have your calendar"},{"startTime":199.073,"endTime":203.745,"body":"and it's kind of a Swiss cheese thing"},{"startTime":203.745,"endTime":205.371,"body":"where you have a meeting"},{"startTime":203.745,"endTime":205.371,"body":"and then 30 minutes"},{"startTime":205.371,"endTime":207.04,"body":"and then an hour, then 30 minutes"},{"startTime":207.04,"endTime":210.835,"body":"each of those 30 minutes when you had"},{"startTime":207.04,"endTime":210.835,"body":"allocated to like quickly get stuff done."},{"startTime":211.461,"endTime":214.881,"body":"That whole block of time is just reset,"},{"startTime":211.461,"endTime":214.881,"body":"centering yourself"},{"startTime":214.881,"endTime":217.884,"body":"and figuring out, okay,"},{"startTime":214.881,"endTime":217.884,"body":"where was I at getting your bearings."},{"startTime":218.301,"endTime":223.932,"body":"So one of the biggest problems"},{"startTime":218.301,"endTime":223.932,"body":"of why we can feel so incomplete"},{"startTime":223.932,"endTime":227.101,"body":"with finishing everything, and why"},{"startTime":223.932,"endTime":227.101,"body":"we feel like it's just adding and adding"},{"startTime":227.101,"endTime":230.563,"body":"and adding is that we're actually"},{"startTime":227.101,"endTime":230.563,"body":"not fully getting stuff on our plate."},{"startTime":230.563,"endTime":233.358,"body":"Often we're starting something"},{"startTime":230.563,"endTime":233.358,"body":"and stopping and jumping on another thing."},{"startTime":233.358,"endTime":234.859,"body":"And we're we're helping"},{"startTime":233.358,"endTime":234.859,"body":"someone solve a problem,"},{"startTime":234.859,"endTime":237.32,"body":"and we're going in"},{"startTime":234.859,"endTime":237.32,"body":"and giving a report on on progress."},{"startTime":237.32,"endTime":240.198,"body":"And we actually are just opening"},{"startTime":237.32,"endTime":240.198,"body":"new loops."},{"startTime":240.198,"endTime":243.952,"body":"We're not closing as many"},{"startTime":240.198,"endTime":243.952,"body":"because of this context switching."},{"startTime":244.911,"endTime":245.745,"body":"Now, the other"},{"startTime":245.745,"endTime":248.748,"body":"cost of"},{"startTime":245.745,"endTime":248.748,"body":"it is that we're not fully present,"},{"startTime":248.748,"endTime":250.667,"body":"and I think that can be"},{"startTime":248.748,"endTime":250.667,"body":"one of the biggest things"},{"startTime":250.667,"endTime":252.794,"body":"that our team members"},{"startTime":250.667,"endTime":252.794,"body":"start to notice, right?"},{"startTime":252.794,"endTime":255.046,"body":"That we're in a meeting with them"},{"startTime":252.794,"endTime":255.046,"body":"and we seem distracted."},{"startTime":255.046,"endTime":258.591,"body":"Or maybe we're kind of eyes glancing"},{"startTime":255.046,"endTime":258.591,"body":"back at our chat window, our emails,"},{"startTime":258.883,"endTime":261.261,"body":"and this starts to send a signal"},{"startTime":258.883,"endTime":261.261,"body":"to our team members"},{"startTime":261.261,"endTime":264.264,"body":"that we're not really interested"},{"startTime":261.261,"endTime":264.264,"body":"in what they're talking about."},{"startTime":264.264,"endTime":266.599,"body":"I know I've been on the receiving"},{"startTime":264.264,"endTime":266.599,"body":"end of that."},{"startTime":266.599,"endTime":267.433,"body":"I'm in a meeting"},{"startTime":267.433,"endTime":270.019,"body":"my one on one with my manager"},{"startTime":267.433,"endTime":270.019,"body":"I've looked forward to all week"},{"startTime":270.019,"endTime":272.939,"body":"because I had a lot of stuff"},{"startTime":270.019,"endTime":272.939,"body":"to talk about, and first they come in"},{"startTime":272.939,"endTime":276.901,"body":"seven minutes late to a 30 minute meeting,"},{"startTime":272.939,"endTime":276.901,"body":"so like a third of the way through."},{"startTime":277.485,"endTime":278.778,"body":"And then they keep going."},{"startTime":278.778,"endTime":282.115,"body":"Oh wait, I got to check this ping or oh"},{"startTime":278.778,"endTime":282.115,"body":"wait, like, let me just look at this thing"},{"startTime":282.949,"endTime":286.035,"body":"or they don't say it and I could see"},{"startTime":282.949,"endTime":286.035,"body":"their eyes looking somewhere else."},{"startTime":286.035,"endTime":286.577,"body":"Right."},{"startTime":286.577,"endTime":290.54,"body":"This doesn't make me feel very good"},{"startTime":286.577,"endTime":290.54,"body":"as a direct report at all in that manager."},{"startTime":290.581,"endTime":293.835,"body":"Most likely they it wasn't their fault,"},{"startTime":290.581,"endTime":293.835,"body":"they were just pulling so many directions"},{"startTime":293.835,"endTime":296.421,"body":"they thought,"},{"startTime":293.835,"endTime":296.421,"body":"I can't look away from this for a second."},{"startTime":297.505,"endTime":300.591,"body":"So this kind of thing, not only do"},{"startTime":297.505,"endTime":300.591,"body":"we leave all these open loops,"},{"startTime":300.591,"endTime":302.176,"body":"we can send messages to folks"},{"startTime":302.176,"endTime":305.596,"body":"that we didn't even mean to,"},{"startTime":302.176,"endTime":305.596,"body":"that we're not really prioritizing them."},{"startTime":306.055,"endTime":308.975,"body":"Do you want some hands on support"},{"startTime":306.055,"endTime":308.975,"body":"for all of the topics I talk about on this"},{"startTime":308.975,"endTime":309.684,"body":"show?"},{"startTime":309.684,"endTime":313.146,"body":"Like a team expert who has worked"},{"startTime":309.684,"endTime":313.146,"body":"within tech giants like Apple and Google,"},{"startTime":313.146,"endTime":315.148,"body":"as well as small businesses on hand"},{"startTime":315.148,"endTime":317.358,"body":"to help you delegate"},{"startTime":315.148,"endTime":317.358,"body":"and get out of the weeds, handle"},{"startTime":317.358,"endTime":320.361,"body":"tough conversations with team members"},{"startTime":317.358,"endTime":320.361,"body":"within your hiring strategy,"},{"startTime":320.403,"endTime":322.822,"body":"and get your teams"},{"startTime":320.403,"endTime":322.822,"body":"to help bring in more revenue."},{"startTime":322.822,"endTime":327.035,"body":"Then it's time to sign up for my team"},{"startTime":322.822,"endTime":327.035,"body":"Whisper Consulting sprint for 90 days."},{"startTime":327.035,"endTime":328.536,"body":"You have me in your back pocket"},{"startTime":328.536,"endTime":331.706,"body":"to help you navigate any"},{"startTime":328.536,"endTime":331.706,"body":"and every issue happening on your team."},{"startTime":331.998,"endTime":334.917,"body":"DM me the word Sprint on Instagram"},{"startTime":331.998,"endTime":334.917,"body":"or email me at"},{"startTime":334.917,"endTime":338.212,"body":"hello@liagarvin.com"},{"startTime":334.917,"endTime":338.212,"body":"and let's build your unstoppable team."},{"startTime":338.379,"endTime":341.174,"body":"So what do we do about it?"},{"startTime":338.379,"endTime":341.174,"body":"Because we know this is a problem."},{"startTime":341.174,"endTime":343.468,"body":"And I think any of us"},{"startTime":341.174,"endTime":343.468,"body":"that are thinking of like, yeah,"},{"startTime":343.468,"endTime":346.679,"body":"how many times we start and stop and shift"},{"startTime":343.468,"endTime":346.679,"body":"focus is that it's"},{"startTime":346.679,"endTime":349.766,"body":"exhausting, even just like thinking about"},{"startTime":346.679,"endTime":349.766,"body":"the number of times we're doing that."},{"startTime":350.433,"endTime":351.225,"body":"Well, what do we do about it?"},{"startTime":351.225,"endTime":353.978,"body":"There's a couple of things"},{"startTime":351.225,"endTime":353.978,"body":"that I think right off the bat, like,"},{"startTime":353.978,"endTime":357.148,"body":"you can pause this episode and do these"},{"startTime":353.978,"endTime":357.148,"body":"or do that right at the end of the episode"},{"startTime":357.482,"endTime":360.735,"body":"and figure this out, make it"},{"startTime":357.482,"endTime":360.735,"body":"a little bit of relief for yourself."},{"startTime":361.402,"endTime":362.987,"body":"And I'm going to say one caveat."},{"startTime":362.987,"endTime":366.908,"body":"Obviously, if we are distributed across"},{"startTime":362.987,"endTime":366.908,"body":"a lot of different projects"},{"startTime":366.908,"endTime":370.119,"body":"or we're wearing many hats in our team,"},{"startTime":366.908,"endTime":370.119,"body":"the context switching"},{"startTime":370.244,"endTime":372.163,"body":"is going to have to happen."},{"startTime":372.163,"endTime":373.998,"body":"But there's a couple things"},{"startTime":372.163,"endTime":373.998,"body":"that we can do."},{"startTime":373.998,"endTime":378.086,"body":"First and foremost"},{"startTime":373.998,"endTime":378.086,"body":"is to really kind of actively plan"},{"startTime":378.086,"endTime":381.172,"body":"each week, like look ahead at"},{"startTime":378.086,"endTime":381.172,"body":"what is my weekend to look like."},{"startTime":381.339,"endTime":384.509,"body":"Okay, so I like to do this"},{"startTime":381.339,"endTime":384.509,"body":"at the end of every Friday"},{"startTime":384.509,"endTime":386.177,"body":"before I close up for the weekend."},{"startTime":386.177,"endTime":387.428,"body":"And let's be honest, I'm a business owner,"},{"startTime":387.428,"endTime":390.223,"body":"so it's not like I'm"},{"startTime":387.428,"endTime":390.223,"body":"not looking at my emails over the weekend."},{"startTime":390.223,"endTime":395.061,"body":"But when I try to wrap up my week,"},{"startTime":390.223,"endTime":395.061,"body":"I look at the next week and I'm like,"},{"startTime":395.144,"endTime":398.231,"body":"okay, where do I have"},{"startTime":395.144,"endTime":398.231,"body":"a bunch of holes in my calendar?"},{"startTime":398.231,"endTime":400.858,"body":"Where can I put some things back to back?"},{"startTime":400.858,"endTime":403.361,"body":"Where can I create a block of space?"},{"startTime":403.361,"endTime":406.906,"body":"Now, you may not be able to do this"},{"startTime":403.361,"endTime":406.906,"body":"with that short of notice,"},{"startTime":407.115,"endTime":411.244,"body":"but you could maybe look two, three,"},{"startTime":407.115,"endTime":411.244,"body":"four weeks ahead and start"},{"startTime":411.244,"endTime":414.58,"body":"to block out chunks of time"},{"startTime":411.244,"endTime":414.58,"body":"when you can have focused time."},{"startTime":414.997,"endTime":418.876,"body":"So maybe you found, you know, Wednesday"},{"startTime":414.997,"endTime":418.876,"body":"afternoons are pretty quiet."},{"startTime":418.876,"endTime":422.713,"body":"Friday mornings, maybe you put a block"},{"startTime":418.876,"endTime":422.713,"body":"on your calendar and it's focused time."},{"startTime":422.713,"endTime":426.843,"body":"And you know that this is some up time"},{"startTime":422.713,"endTime":426.843,"body":"where I'm not going to have the rock"},{"startTime":426.884,"endTime":427.093,"body":"and whac-a-mole."},{"startTime":427.093,"endTime":430.179,"body":"I'm not going to do one thing that I'm"},{"startTime":427.093,"endTime":430.179,"body":"actually going to focus on Project time."},{"startTime":430.179,"endTime":433.182,"body":"So I don't have to use any context"},{"startTime":430.179,"endTime":433.182,"body":"switching during that."},{"startTime":433.391,"endTime":434.35,"body":"That's one thing."},{"startTime":434.35,"endTime":435.977,"body":"Actively planning your week."},{"startTime":435.977,"endTime":437.645,"body":"It may not be the week ahead."},{"startTime":437.645,"endTime":438.813,"body":"I like doing that anyway."},{"startTime":438.813,"endTime":443.192,"body":"Even if you can't change meetings,"},{"startTime":438.813,"endTime":443.192,"body":"knowing in advance what's coming"},{"startTime":443.443,"endTime":447.864,"body":"actually sort of helps you pre eliminate"},{"startTime":443.443,"endTime":447.864,"body":"some of that context switching time."},{"startTime":447.947,"endTime":451.242,"body":"For example, if I know hey, on Monday"},{"startTime":451.242,"endTime":454.454,"body":"I have a few client meetings."},{"startTime":454.787,"endTime":457.623,"body":"On Tuesday I'm running a big workshop."},{"startTime":457.623,"endTime":460.96,"body":"On Thursday"},{"startTime":457.623,"endTime":460.96,"body":"I am doing some manager coaching,"},{"startTime":460.96,"endTime":462.462,"body":"let's say like I know that's coming."},{"startTime":462.462,"endTime":463.421,"body":"I can think, okay,"},{"startTime":463.421,"endTime":467.467,"body":"so Monday I really have to be thinking"},{"startTime":463.421,"endTime":467.467,"body":"kind of like problem solving mode."},{"startTime":467.467,"endTime":470.47,"body":"Tuesday I'm more like on on"},{"startTime":467.467,"endTime":470.47,"body":"because I'm doing a workshop, right?"},{"startTime":470.47,"endTime":471.179,"body":"I have to be like"},{"startTime":471.179,"endTime":474.849,"body":"really kind of that on stage"},{"startTime":471.179,"endTime":474.849,"body":"feeling Wednesdays a little bit more."},{"startTime":475.391,"endTime":476.517,"body":"For so it was Wednesday."},{"startTime":476.517,"endTime":480.104,"body":"It's like more creative whenever"},{"startTime":476.517,"endTime":480.104,"body":"it looks like that can actually pre"},{"startTime":480.48,"endTime":483.024,"body":"like set"},{"startTime":480.48,"endTime":483.024,"body":"your mind to be in the right headspace"},{"startTime":483.024,"endTime":484.817,"body":"because you're not just open up"},{"startTime":483.024,"endTime":484.817,"body":"the calendar."},{"startTime":484.817,"endTime":486.819,"body":"Like, what do you got for me today?"},{"startTime":486.819,"endTime":487.653,"body":"Okay."},{"startTime":487.653,"endTime":492.074,"body":"The other thing"},{"startTime":487.653,"endTime":492.074,"body":"I strongly suggest is grouping meetings"},{"startTime":492.074,"endTime":496.454,"body":"that you are owners of"},{"startTime":492.074,"endTime":496.454,"body":"into like common things into one day."},{"startTime":496.454,"endTime":497.455,"body":"So a lot of managers"},{"startTime":497.455,"endTime":500.958,"body":"I've worked with do all their"},{"startTime":497.455,"endTime":500.958,"body":"one on ones on Monday or Tuesday."},{"startTime":501.167,"endTime":504.879,"body":"So let's say Monday is a good day for you"},{"startTime":501.167,"endTime":504.879,"body":"because you're working from home"},{"startTime":504.879,"endTime":507.673,"body":"and you kind of start the week."},{"startTime":504.879,"endTime":507.673,"body":"You get everybody going for the week."},{"startTime":507.673,"endTime":509.634,"body":"Maybe you do all your one on ones"},{"startTime":507.673,"endTime":509.634,"body":"on Mondays."},{"startTime":509.634,"endTime":512.345,"body":"For other folks"},{"startTime":509.634,"endTime":512.345,"body":"that are doing a hybrid schedule,"},{"startTime":512.345,"endTime":514.096,"body":"they like to do their"},{"startTime":512.345,"endTime":514.096,"body":"one of them ones in person,"},{"startTime":514.096,"endTime":516.516,"body":"so they do them on Tuesdays"},{"startTime":514.096,"endTime":516.516,"body":"when they're in the office,"},{"startTime":516.516,"endTime":518.351,"body":"because that's"},{"startTime":516.516,"endTime":518.351,"body":"when their team members will be there."},{"startTime":518.351,"endTime":519.227,"body":"And then they do those."},{"startTime":519.227,"endTime":521.687,"body":"Then they get that face time"},{"startTime":519.227,"endTime":521.687,"body":"with their team members."},{"startTime":521.687,"endTime":524.649,"body":"They know that on Tuesdays,"},{"startTime":521.687,"endTime":524.649,"body":"that's when we get things rolling."},{"startTime":524.774,"endTime":527.235,"body":"And so then they're not context"},{"startTime":524.774,"endTime":527.235,"body":"switching from"},{"startTime":527.235,"endTime":530.738,"body":"like one on one mode"},{"startTime":527.235,"endTime":530.738,"body":"to like project strategy mode."},{"startTime":530.863,"endTime":532.907,"body":"They're in that same headspace."},{"startTime":532.907,"endTime":536.577,"body":"So looking across and really,"},{"startTime":532.907,"endTime":536.577,"body":"you know, getting a sense of the week"},{"startTime":536.953,"endTime":540.331,"body":"and figuring out, well, again,"},{"startTime":536.953,"endTime":540.331,"body":"for meetings, you're, you're the owner of"},{"startTime":540.331,"endTime":543.543,"body":"or where you do have that control"},{"startTime":540.331,"endTime":543.543,"body":"over the schedule, consolidating those."},{"startTime":544.085,"endTime":547.38,"body":"And then the last thing I'm going to say"},{"startTime":544.085,"endTime":547.38,"body":"is I have found this to be one of the best"},{"startTime":547.38,"endTime":548.089,"body":"gifts."},{"startTime":548.089,"endTime":549.924,"body":"I color code my calendar."},{"startTime":549.924,"endTime":551.801,"body":"Like religiously."},{"startTime":551.801,"endTime":553.386,"body":"I have different types of meetings."},{"startTime":553.386,"endTime":555.846,"body":"Red I have are like emergency, can't move."},{"startTime":555.846,"endTime":557.765,"body":"So this is anything with clients, anything"},{"startTime":557.765,"endTime":559.433,"body":"that's like,"},{"startTime":557.765,"endTime":559.433,"body":"someone's hired me to do that."},{"startTime":559.433,"endTime":562.144,"body":"I'm providing for someone. Those are red."},{"startTime":562.144,"endTime":565.815,"body":"I have"},{"startTime":562.144,"endTime":565.815,"body":"if it's kind of a, like a casual check"},{"startTime":565.815,"endTime":569.11,"body":"in or something with someone to catch up,"},{"startTime":565.815,"endTime":569.11,"body":"I have that in green."},{"startTime":569.61,"endTime":573.239,"body":"If it is something that like a training"},{"startTime":569.61,"endTime":573.239,"body":"I'm attending or something"},{"startTime":573.239,"endTime":575.283,"body":"like a personal development,"},{"startTime":573.239,"endTime":575.283,"body":"I have that in blue."},{"startTime":575.283,"endTime":577.118,"body":"I'm just sharing my colors, just kind of."},{"startTime":577.118,"endTime":579.453,"body":"And then if it's a block,"},{"startTime":577.118,"endTime":579.453,"body":"I have like a lunch break."},{"startTime":579.453,"endTime":580.538,"body":"So don't forget to like"},{"startTime":580.538,"endTime":584.375,"body":"take a walk or if I'm blocked out,"},{"startTime":580.538,"endTime":584.375,"body":"I have that in gray, right?"},{"startTime":584.375,"endTime":588.254,"body":"So that helps me when I'm just like,"},{"startTime":584.375,"endTime":588.254,"body":"okay, what's coming my way?"},{"startTime":588.296,"endTime":589.213,"body":"Take a glance."},{"startTime":589.213,"endTime":592.3,"body":"I see like, oh, Wednesdays are at like"},{"startTime":589.213,"endTime":592.3,"body":"I got to be on"},{"startTime":592.758,"endTime":596.47,"body":"and I see Thursday it's it's"},{"startTime":592.758,"endTime":596.47,"body":"actually mostly, greens and blue."},{"startTime":596.512,"endTime":598.973,"body":"So it's mostly"},{"startTime":596.512,"endTime":598.973,"body":"kind of that professional development"},{"startTime":598.973,"endTime":601.851,"body":"or connecting with folks"},{"startTime":598.973,"endTime":601.851,"body":"that's going to be a lighter day."},{"startTime":601.851,"endTime":605.313,"body":"So now conceptually I'm not context"},{"startTime":601.851,"endTime":605.313,"body":"switching the whole time"},{"startTime":605.313,"endTime":607.69,"body":"because I know it's headed towards me."},{"startTime":607.69,"endTime":611.235,"body":"So those are a few of the strategies"},{"startTime":607.69,"endTime":611.235,"body":"that I've found really useful"},{"startTime":611.235,"endTime":614.905,"body":"for reducing the sense"},{"startTime":611.235,"endTime":614.905,"body":"of I'm pulled in this direction."},{"startTime":614.905,"endTime":616.991,"body":"I have to be thinking in this way"},{"startTime":614.905,"endTime":616.991,"body":"from that way."},{"startTime":616.991,"endTime":620.536,"body":"And I don't necessarily mean"},{"startTime":616.991,"endTime":620.536,"body":"like you're getting rid"},{"startTime":620.536,"endTime":621.912,"body":"of all your meetings, but that"},{"startTime":621.912,"endTime":625.791,"body":"you're sort of reducing the context"},{"startTime":621.912,"endTime":625.791,"body":"of how you're showing up as a leader."},{"startTime":625.791,"endTime":628.336,"body":"So I mentioned consolidating"},{"startTime":625.791,"endTime":628.336,"body":"all your one on ones."},{"startTime":628.336,"endTime":630.504,"body":"That doesn't"},{"startTime":628.336,"endTime":630.504,"body":"just mean having one one on one."},{"startTime":630.504,"endTime":634.175,"body":"Your whole mindset"},{"startTime":630.504,"endTime":634.175,"body":"that day is one on one team"},{"startTime":634.175,"endTime":637.178,"body":"development that that's like one context."},{"startTime":637.303,"endTime":639.972,"body":"And then maybe you have project meetings"},{"startTime":637.303,"endTime":639.972,"body":"and that's another."},{"startTime":639.972,"endTime":642.35,"body":"And then maybe you have like a long term"},{"startTime":639.972,"endTime":642.35,"body":"strategy."},{"startTime":642.35,"endTime":645.853,"body":"That's the context I'm talking about"},{"startTime":642.35,"endTime":645.853,"body":"because that's where it gets tough."},{"startTime":645.853,"endTime":649.44,"body":"If you had a one on one,"},{"startTime":645.853,"endTime":649.44,"body":"now you have a project strategy meeting."},{"startTime":649.607,"endTime":651.108,"body":"Now you have another one on one."},{"startTime":651.108,"endTime":652.568,"body":"Now you're doing a planning meeting."},{"startTime":652.568,"endTime":654.82,"body":"Now you have, you know, a team lunch."},{"startTime":654.82,"endTime":659.617,"body":"Like, like all of that requires different"},{"startTime":654.82,"endTime":659.617,"body":"things of you see what I'm saying?"},{"startTime":659.867,"endTime":662.87,"body":"So it doesn't mean we"},{"startTime":659.867,"endTime":662.87,"body":"we blow up the whole schedule,"},{"startTime":662.87,"endTime":666.707,"body":"but it's kind of like grouping things"},{"startTime":662.87,"endTime":666.707,"body":"together to reduce that cognitive load."},{"startTime":667.124,"endTime":667.833,"body":"All right."},{"startTime":667.833,"endTime":669.96,"body":"I'm so curious to hear how this goes."},{"startTime":669.96,"endTime":673.756,"body":"So if you try this out"},{"startTime":669.96,"endTime":673.756,"body":"or when you try this out, please,"},{"startTime":673.756,"endTime":676.842,"body":"please send me an email"},{"startTime":673.756,"endTime":676.842,"body":"or a message on LinkedIn and tell me,"},{"startTime":676.842,"endTime":680.554,"body":"yeah, this grouping on my calendar"},{"startTime":676.842,"endTime":680.554,"body":"or color coding it,"},{"startTime":680.554,"endTime":684.975,"body":"or kind of figuring out, well,"},{"startTime":680.554,"endTime":684.975,"body":"how can I, consolidate what on what days?"},{"startTime":684.975,"endTime":687.978,"body":"Or even looking ahead at the schedule,"},{"startTime":684.975,"endTime":687.978,"body":"which of these tools works for you?"},{"startTime":687.978,"endTime":692.9,"body":"I'm really curious to hear and please,"},{"startTime":687.978,"endTime":692.9,"body":"if you have other tools"},{"startTime":693.192,"endTime":696.195,"body":"that have helped you with this context"},{"startTime":693.192,"endTime":696.195,"body":"switching, we all want to hear about it."},{"startTime":696.195,"endTime":701.158,"body":"So send me a message on LinkedIn"},{"startTime":696.195,"endTime":701.158,"body":"or an email at hello@liagarvin.com,"},{"startTime":701.158,"endTime":703.452,"body":"and I will share that on the"},{"startTime":701.158,"endTime":703.452,"body":"on a future episode of"},{"startTime":703.452,"endTime":706.455,"body":"like what other folks found valuable"},{"startTime":703.452,"endTime":706.455,"body":"because it's really fun to hear from you."},{"startTime":706.622,"endTime":707.415,"body":"All right."},{"startTime":707.415,"endTime":710.835,"body":"And what's also fun"},{"startTime":707.415,"endTime":710.835,"body":"is to pick up a copy of my new book,"},{"startTime":710.835,"endTime":713.379,"body":"The New Manager Playbook, coming out"},{"startTime":710.835,"endTime":713.379,"body":"January 27th."},{"startTime":713.379,"endTime":715.339,"body":"If it's already past that,"},{"startTime":713.379,"endTime":715.339,"body":"it is on Amazon."},{"startTime":715.339,"endTime":717.508,"body":"I am so excited to share this with you."},{"startTime":717.508,"endTime":722.138,"body":"It has got all the tips, tricks, tools you"},{"startTime":717.508,"endTime":722.138,"body":"need to manage with confidence and ease."},{"startTime":722.304,"endTime":724.515,"body":"Not going to miss this one."},{"startTime":722.304,"endTime":724.515,"body":"All right, see you next time."},{"startTime":724.515,"endTime":725.725,"body":"That's all I have for today."},{"startTime":725.725,"endTime":728.686,"body":"Thank you so much for tuning in"},{"startTime":725.725,"endTime":728.686,"body":"to the Managing Made Simple podcast,"},{"startTime":728.686,"endTime":731.564,"body":"where my goal is to demystify"},{"startTime":728.686,"endTime":731.564,"body":"the job of people management"},{"startTime":731.564,"endTime":734.567,"body":"so that together we can make the workplace"},{"startTime":731.564,"endTime":734.567,"body":"somewhere everyone can thrive."},{"startTime":734.608,"endTime":736.152,"body":"With that said, let's spread the word."},{"startTime":736.152,"endTime":739.113,"body":"If you love this episode, please pass it"},{"startTime":736.152,"endTime":739.113,"body":"along to someone who might benefit"},{"startTime":739.113,"endTime":740.239,"body":"from it. See you next time."}]}