Episode 22- Index Cards & Trello

 Title: Organization is Key: Index Cards & Digital Tools 

Description: Hey, it’s Denis O’Brien from Make Your Film with another episode to help you stay organized on your filmmaking journey. Let’s dive into how index cards, sticky notes, and digital tools can help you conquer the chaotic production process. 

The Beauty of Skipping Around 

One of the best things about having this show is the flexibility to touch on various topics and circle back if you’re interested. These episodes are short and actionable, but if you’re looking for more in-depth discussions, check out my YouTube channel or visit MakeYourFilm.net for links and resources. 

Organization: Your Secret Weapon 

Let’s be real—film production is messy. 

Old-School Tools: Index Cards & Sticky Notes 

One tried-and-true method? Index cards. Here’s how I use them:

• Color-Code by Location: Assign each location a different color. For instance, “school scenes” might be blue, while “apartment scenes” are yellow.
• Scene Details: Write a separate card for each scene in that location, including:
   
  • Scene description -Dates and times  Special instructions (e.g., safety protocols, accessibility needs)

This gives you and your team a linear, visual representation of the shooting sequence. Plus, it helps you spot logistical issues, like overlapping scenes or tight transitions between locations.
 
The Cardboard Box Method

Here’s another practical hack: Keep a large cardboard box on set to throw in any relevant papers—scribbled notes, receipts, random call sheets, menus, or anything that doesn’t make it into your binders or digital folders. You’d be surprised how often you’ll dig into that box to find something important.

Digital Tools to Streamline the Process
 
While index cards and sticky notes have their charm, digital tools are game-changers when used effectively. Here are a few I recommend:
 

• Movie Magic (Budgeting & Scheduling): This software is a powerhouse. 
• StudioBinder: Great for pre-production and on-set management. It keeps all your details in one place.
• ShareGrid: Perfect for sourcing gear and crew.
• Peerspace: Helps you find unique venues for shooting.

For general organization, check out these tools:
 

• Trello: A simple, visual way to manage tasks and schedules.
• Basecamp, Monday.com, or Teamwork: Excellent for collaboration and project management.
• Airtable: Combines the flexibility of a spreadsheet with the functionality of a database.

The Hybrid Approach

Most filmmakers will tell you: The real magic lies in hybrid solutions. You might be a Trello wizard but still rely on sticky notes for quick ideas. Or you might have a digital schedule in Movie Magic but prefer physical index cards for location planning.

Pro Tip

If you’re financing the film or in a more tangential role, familiarize yourself with these tools. They’re simple to learn and will make you a more efficient and valuable part of the team.

Final Thought

There’s never been a better time to make a film, show, or documentary. The tools are here, the opportunities are endless, and all you need to do is stay organized and start creating.

Visit MakeYourFilm.net for more tips, links, and inspiration. Now go make your film—see you next time!



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#MakeYourFilm #FilmmakingTools #IndexCards #DigitalFilmmaking #IndieFilm #CreativeProcess #HybridWorkflow #OrganizedFilmmaker #GoMakeYourFilm
 

See more at http://MakeYourFilm.net.