Wedding Hive Podcast
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Wedding Hive Podcast
Mastering Your Wedding Stationery Timeline: From Save-the-Dates to RSVPs
Wedding stationery requires careful timeline planning to ensure guests receive proper notice for your big day. Timing varies significantly between local and destination weddings, with the latter requiring much earlier communication for travel planning.
• Start collecting addresses and finalizing guest lists 12-14 months before wedding
• Send save-the-dates 6-8 months before local weddings, 8-12 months for destination weddings
• Include wedding website link on save-the-dates for travel and accommodation information
• Order invitations 6-9 months before wedding, allowing time for proofing and delivery
• Confirm ceremony and reception times before printing invitations
• Send invitations 3-4 months before local weddings, 6+ months for destination weddings
• Consider local events and holiday weekends that might affect travel and accommodation
• Set RSVP deadline based on venue and vendor requirements (typically 30 days before wedding)
• Zola offers a free, user-friendly website for handling online RSVPs
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Hey, queens Kelsey here with your daily buzz. So today we are going to talk about your wedding stationery timeline. So this is one that I see all over the board because everybody kind of wants to do it differently. So hopefully this will help give you some tips and some timing when it comes to sending out your stationery. So, 12 to 14 months before the wedding, make sure that you are starting to collect all those addresses and finalizing that initial guest list. So when you have a local wedding, you want to send save the dates six to eight months before the wedding. If it is a destination wedding, you're wanting to send those eight to 12 months before at a minimum. I would usually say about 12 months before. It also depends on how soon the wedding is from initially booking the venue. This is so important when you are doing a destination wedding and having people fly in, you want to give them enough of a heads up so they can start planning for airfare, lodging, rental cars, all of those pieces and to really be able to give you a confident yes or no on your invitation. So if you have started your website, it is great for you to include a link to your website for that travel and hotel information on those save the dates About six to nine months prior to wedding.
Speaker 0:You want to order those invitations. You really want to make sure you leave time to proof them, make sure you get them, you're happy with their look and then decide on your RSVP method If you are wanting to have it done by mail, online or both. Honestly, I absolutely love the Zola website. It is a free website for couples to utilize. That has been the most user-friendly I have found in doing those RSVPs and having all of the information that you need. You also want to confirm you have finalized your ceremony and your reception time for those invite details. Once your invites are sent out and that ceremony time has been written on those cards, there is really no way to change your ceremony time. So make sure you have that in line prior to sending them out.
Speaker 0:When it comes to sending your wedding invitations, if it is a local wedding, then you can really do that about three to four months prior to wedding to send those out. Again, if it is a destination wedding, make sure that you are giving those guests a heads up about six months out, if not earlier. The earlier the better for travel, heavy weddings or holiday weekends. Also keep an idea on what is going on in the surrounding area. Like here in Arizona, in the spring we have spring training take place in February, march and April, and so hotel prices are a little higher than they are in our fall seasons. So you really want to kind of look at that to make sure that you can get those room blocks or have somewhere for your guests to stay ahead of the game.
Speaker 0:When it comes to your RSVP deadline, this is really going to be determined by your venue and your vendors. A lot of venues and vendors I have seen need a 30 days heads up of what that final guest count is. So set that deadline that makes sense for your RSVPs so you are able to spend that last month of your wedding really getting ahead of your catering, your seating chart and those place cards. So for today, that is your daily buzz.