{"version":"1.0.0","segments":[{"startTime":0.319,"endTime":4.98,"body":"You're listening to for the record, a registrar podcast sponsored by Acro."},{"startTime":5.26,"endTime":6.42,"body":"I'm your host, Doug"},{"startTime":6.53,"endTime":10.039,"body":"mckenna University Registrar at George Mason University."},{"startTime":10.479,"endTime":11.34,"body":"This is"},{"startTime":11.72,"endTime":13.1,"body":"the degree audit."},{"startTime":21.04,"endTime":27.069,"body":"Hello, we are kicking off season seven of for the record. Can you believe it?"},{"startTime":27.229,"endTime":29.659,"body":"It still amazes me sometimes that this is a thing."},{"startTime":29.85,"endTime":32.418,"body":"Thank you for joining me on this ride."},{"startTime":32.598,"endTime":35.169,"body":"Another thing I can't believe is that it's taken seven"},{"startTime":35.18,"endTime":38.54,"body":"seasons before I've done an episode about the degree audit."},{"startTime":38.75,"endTime":39.729,"body":"That"},{"startTime":39.88,"endTime":40.529,"body":"seems like"},{"startTime":40.709,"endTime":42.47,"body":"a bit of an oversight on my part,"},{"startTime":42.479,"endTime":44.86,"body":"especially considering I started my higher ed"},{"startTime":44.869,"endTime":47.169,"body":"career as a degree audit coordinator."},{"startTime":47.25,"endTime":51.08,"body":"And I've been pretty open about how important I think the degree audit is"},{"startTime":51.36,"endTime":52.43,"body":"recently though"},{"startTime":52.549,"endTime":55.97,"body":"Aaron Mason pinged me asking about a degree audit"},{"startTime":56.06,"endTime":60.419,"body":"focused episode and there wasn't one until now."},{"startTime":60.709,"endTime":61.79,"body":"So let's fix that"},{"startTime":61.959,"endTime":62.599,"body":"today."},{"startTime":62.61,"endTime":66.209,"body":"We're going to talk about what a degree audit is, how it works,"},{"startTime":66.22,"endTime":70.769,"body":"its relationship to the catalog, ways to use degree audit data"},{"startTime":70.94,"endTime":73.94,"body":"and then what the future holds for degree audits"},{"startTime":74.059,"endTime":79.25,"body":"and it's just me today. So sit back and enjoy the melodious sound of my voice"},{"startTime":80.319,"endTime":83.37,"body":"right out of the gate. We should define our terms"},{"startTime":83.51,"endTime":86.669,"body":"because as is sometimes the case in higher education,"},{"startTime":86.68,"endTime":91.11,"body":"we can be saying the same words but meaning different things."},{"startTime":91.68,"endTime":93.839,"body":"A degree audit"},{"startTime":93.97,"endTime":97.099,"body":"is simply the process of confirming"},{"startTime":97.25,"endTime":99.43,"body":"that a student has fulfilled all of the"},{"startTime":99.44,"endTime":102.449,"body":"requirements for their pursued program of study,"},{"startTime":102.75,"endTime":105.949,"body":"which usually takes place at the time of degree conferral"},{"startTime":105.959,"endTime":109.43,"body":"or at various points leading up to degree conferral."},{"startTime":110.019,"endTime":114.86,"body":"This could be referred to as a graduation check or a conferral check."},{"startTime":114.87,"endTime":118.309,"body":"Local flavors definitely apply in this area."},{"startTime":119.099,"endTime":122.839,"body":"A degree audit though as I will use the term for the rest of"},{"startTime":122.849,"endTime":126.529,"body":"this episode is the tool used to"},{"startTime":126.54,"endTime":129.77,"body":"conduct that confirmation of requirements completion."},{"startTime":129.779,"endTime":130.258,"body":"So"},{"startTime":130.46,"endTime":133.639,"body":"degree audit is a term that can refer to"},{"startTime":133.649,"endTime":137.729,"body":"a process or to a specific system or application."},{"startTime":138.24,"endTime":142.089,"body":"I think of it in terms of the system or application"},{"startTime":143.55,"endTime":144.58,"body":"in the digital age."},{"startTime":144.589,"endTime":149.25,"body":"Degree audits have morphed into somewhat of a technological marvel."},{"startTime":149.559,"endTime":152.899,"body":"They combine degree requirements from the catalog"},{"startTime":152.919,"endTime":156.86,"body":"with the students own individual academic information,"},{"startTime":156.869,"endTime":161.07,"body":"including their degree, major concentrations, minors,"},{"startTime":161.149,"endTime":164.139,"body":"registration information and academic history."},{"startTime":164.199,"endTime":167.289,"body":"Providing a simple, straightforward method"},{"startTime":167.705,"endTime":170.865,"body":"for students, advisors and administrators"},{"startTime":171.024,"endTime":172.304,"body":"to confirm"},{"startTime":172.414,"endTime":173.914,"body":"that the student is on track,"},{"startTime":173.925,"endTime":177.815,"body":"to complete his or her degree and to guide the student along"},{"startTime":177.824,"endTime":182.514,"body":"the way by providing information about how to meet the program requirements"},{"startTime":182.634,"endTime":185.175,"body":"and what requirements remain unmet."},{"startTime":186.38,"endTime":188.949,"body":"I like to say that the registrar's office sits"},{"startTime":188.96,"endTime":193.139,"body":"at the center of the academic services of an institution"},{"startTime":193.5,"endTime":197.91,"body":"and the degree audit sits at the center of the registrar's office."},{"startTime":197.919,"endTime":202.8,"body":"It is the intersection of policy regulations, student data"},{"startTime":203.009,"endTime":204.729,"body":"and administrative actions."},{"startTime":204.99,"endTime":209.649,"body":"It's one of the most important tools a registrar's office wields."},{"startTime":209.8,"endTime":211.25,"body":"So let's talk about it."},{"startTime":211.869,"endTime":216.97,"body":"Let's step back for a moment and talk about degree audit systems themselves."},{"startTime":217.339,"endTime":221.3,"body":"There are a handful of solid third party vendors who"},{"startTime":221.309,"endTime":224.08,"body":"provide degree audit services and both of the major,"},{"startTime":224.089,"endTime":225.33,"body":"er, p providers."},{"startTime":225.339,"endTime":228.69,"body":"I Lucian and peoplesoft oracle, I guess,"},{"startTime":229.13,"endTime":231.85,"body":"deliver some version of a degree audit."},{"startTime":232.58,"endTime":237.389,"body":"I am only aware of a handful of homegrown degree audit systems."},{"startTime":237.559,"endTime":242.119,"body":"And one of those is just a modification of the er P delivered solution."},{"startTime":242.86,"endTime":245.94,"body":"The complexity of the audit engine that powers these"},{"startTime":245.949,"endTime":251.479,"body":"applications really puts them firmly in third party vendor territory"},{"startTime":252.179,"endTime":254.809,"body":"and complexity is a good word for degree audits."},{"startTime":254.82,"endTime":257.73,"body":"They're used by a number of different constituents"},{"startTime":257.98,"endTime":259.67,"body":"in a number of different ways."},{"startTime":259.82,"endTime":264.519,"body":"So it's very possible to be strong in one area but less so in another"},{"startTime":264.94,"endTime":267.559,"body":"students use the degree audit. Sure,"},{"startTime":267.929,"endTime":272.97,"body":"but they aren't the primary users of the degree audit at an institution"},{"startTime":273.179,"endTime":276.1,"body":"that would be academic advisors followed closely by"},{"startTime":276.109,"endTime":278.6,"body":"the degree clearance team in the registrar's office."},{"startTime":279.38,"endTime":284.339,"body":"You want to make sure that those two user groups know what they're doing in the system"},{"startTime":284.48,"endTime":286.619,"body":"and that their needs are met"},{"startTime":287.089,"endTime":290.88,"body":"the way I see it, the critical components are really as follows."},{"startTime":291.57,"endTime":294.709,"body":"A good degree audit will be comprehensive."},{"startTime":294.97,"endTime":299.95,"body":"It will include all of the requirements for a student's chosen course of study."},{"startTime":299.959,"endTime":304.029,"body":"Even those requirements that may not be course based."},{"startTime":304.76,"endTime":308.089,"body":"This is important because if a student is relying on"},{"startTime":308.1,"endTime":311.029,"body":"the degree audit to plan what classes to take,"},{"startTime":311.04,"endTime":312.279,"body":"to fulfill requirements"},{"startTime":312.45,"endTime":316.779,"body":"and they do everything in the audit and then oops surprise, there's more"},{"startTime":316.95,"endTime":319.809,"body":"that is just a bad scene all around."},{"startTime":320.6,"endTime":325.29,"body":"The worst case scenario with a degree audit is a false positive"},{"startTime":325.299,"endTime":329.98,"body":"showing that a student has completed everything when they actually haven't,"},{"startTime":330.589,"endTime":333.42,"body":"false negatives are easier to deal with."},{"startTime":333.519,"endTime":339.26,"body":"The false positives are harder to spot and their resolution is often more painful."},{"startTime":339.5,"endTime":344.299,"body":"So a comprehensive audit is the first step in avoiding false positives."},{"startTime":345.399,"endTime":347.579,"body":"A good degree audit will be accessible."},{"startTime":347.589,"endTime":352.54,"body":"It'll be designed for use on more than a computer screen. So responsive design"},{"startTime":352.799,"endTime":359.019,"body":"and intuitive meaning it's easy to read, easy to navigate and easy to interpret."},{"startTime":359.579,"endTime":361.649,"body":"If you need an in depth user guide"},{"startTime":361.66,"endTime":365.26,"body":"to explain what your degree audit is communicating."},{"startTime":365.47,"endTime":368.14,"body":"It's not communicating it very well."},{"startTime":369.049,"endTime":373.899,"body":"It's also 2024. We've been in a connected world for a while. So"},{"startTime":374.109,"endTime":378.049,"body":"there are minimum standards of acceptability from students about"},{"startTime":378.16,"endTime":381.67,"body":"the modernness of the look and feel of an application."},{"startTime":382.01,"endTime":385.95,"body":"It needs to look like it was made in this century, if not decade"},{"startTime":386.149,"endTime":388.54,"body":"for students to really engage with it."},{"startTime":390.91,"endTime":394.89,"body":"A good degree audit has accurate and up to date student information."},{"startTime":394.899,"endTime":398.97,"body":"So it's connected in some way to the student information system."},{"startTime":398.98,"endTime":403.16,"body":"This seems like a pretty obvious one. But I think it's worth mentioning"},{"startTime":403.66,"endTime":406.95,"body":"most if not all of the degree audit applications"},{"startTime":406.959,"endTime":410.1,"body":"I've used have been updated via a nightly process."},{"startTime":410.69,"endTime":413.459,"body":"There are really only a handful of times in"},{"startTime":413.47,"endTime":415.97,"body":"the semester when the audits should be changing."},{"startTime":416.299,"endTime":419.23,"body":"But having at least an overnight update process"},{"startTime":419.239,"endTime":421.679,"body":"is about the minimum standard to aim for."},{"startTime":422.26,"endTime":424.85,"body":"And there are technical ways to reduce the burden of"},{"startTime":424.859,"endTime":428.079,"body":"that overnight push too like creating a hash file,"},{"startTime":428.089,"endTime":428.989,"body":"for example,"},{"startTime":429.16,"endTime":432.69,"body":"which students are added to only if something about the"},{"startTime":432.7,"endTime":436.98,"body":"students data has changed in the student information system that day"},{"startTime":437.82,"endTime":440.369,"body":"in the middle of this semester. That might not be anyone"},{"startTime":440.579,"endTime":443.7,"body":"during registration or as grades are being submitted."},{"startTime":444.019,"endTime":446.899,"body":"That'll be a lot more people having audits refreshed,"},{"startTime":449.049,"endTime":453.799,"body":"a good degree audit has a robust exception handling capability."},{"startTime":454.25,"endTime":458.51,"body":"I say this all the time in my job, we work at a university."},{"startTime":458.519,"endTime":461.5,"body":"It has universe right there in the name,"},{"startTime":461.82,"endTime":464.589,"body":"there are infinite possibilities."},{"startTime":465.2,"endTime":469.85,"body":"100% of students will never adhere 100%"},{"startTime":470.049,"endTime":475.95,"body":"to 100% of the requirements as published in the catalog. That is just a fact,"},{"startTime":476.5,"endTime":481.26,"body":"obviously, it's important to account for as many nuances in the requirements,"},{"startTime":481.269,"endTime":482.6,"body":"coding as possible."},{"startTime":483.029,"endTime":485.269,"body":"But there will always be a need to"},{"startTime":485.279,"endTime":489.019,"body":"process an exception against a requirement to demonstrate that"},{"startTime":489.029,"endTime":490.92,"body":"the requirement is met and to make sure that"},{"startTime":490.929,"endTime":494.48,"body":"the appropriate class or classes or non course requirements"},{"startTime":494.6,"endTime":496.88,"body":"are reflected in the audit"},{"startTime":498.1,"endTime":502.519,"body":"and a good degree audit has an easy to use interface for configurations,"},{"startTime":502.529,"endTime":505.66,"body":"requirements, coding, versioning of requirements"},{"startTime":505.769,"endTime":509.079,"body":"and processing of substitutions, exceptions and waivers."},{"startTime":509.64,"endTime":513.0,"body":"So since I've mentioned the requirements a couple of times, just now,"},{"startTime":513.01,"endTime":515.01,"body":"let's shift gears for a minute to"},{"startTime":515.21,"endTime":517.979,"body":"talk about how something becomes a requirement"},{"startTime":518.09,"endTime":520.719,"body":"and how it gets coded into the degree audit."},{"startTime":521.869,"endTime":523.95,"body":"In order to talk about the degree audit,"},{"startTime":523.96,"endTime":527.21,"body":"you have to understand curriculum development and the catalog"},{"startTime":527.88,"endTime":532.34,"body":"in higher education, the faculty are responsible for the curriculum."},{"startTime":532.65,"endTime":535.349,"body":"So whether it's a new requirement for a major,"},{"startTime":535.369,"endTime":541.08,"body":"a change to an existing requirement or a complete revision to a program of study"},{"startTime":541.45,"endTime":544.95,"body":"degree requirements begin with the faculty."},{"startTime":545.909,"endTime":549.75,"body":"When a faculty member has an idea for a revision to a program,"},{"startTime":549.789,"endTime":554.14,"body":"there are several steps involved and several levels of interrogation involved."},{"startTime":554.27,"endTime":557.08,"body":"These are the lenses through which the idea has to"},{"startTime":557.09,"endTime":560.38,"body":"be viewed before making it to be an actual requirement."},{"startTime":560.83,"endTime":564.78,"body":"This process is like the schoolhouse rock. I'm just a Bill Song."},{"startTime":565.39,"endTime":568.59,"body":"I'll include a link to that in the show notes just for fun."},{"startTime":569.77,"endTime":570.359,"body":"OK,"},{"startTime":570.479,"endTime":575.349,"body":"accrediting bodies exist to make sure that institutions are operating at certain"},{"startTime":575.359,"endTime":580.39,"body":"standards and these can be state regional or discipline specific bodies."},{"startTime":580.88,"endTime":584.19,"body":"Does this idea for a curricular revision"},{"startTime":584.369,"endTime":588.309,"body":"align with accreditation standards and expectations?"},{"startTime":588.53,"endTime":590.549,"body":"That's a basic level analysis."},{"startTime":591.77,"endTime":595.469,"body":"The curriculum proposal is usually benchmarked which is the"},{"startTime":595.479,"endTime":600.28,"body":"process of comparing requirements of like programs at other institutions"},{"startTime":600.51,"endTime":607.219,"body":"to see if what's being proposed is way out of bounds or if it's super common,"},{"startTime":607.89,"endTime":612.609,"body":"a requirement being super rare, doesn't necessarily disqualify it."},{"startTime":612.679,"endTime":617.75,"body":"Institutions can and do make innovative choices in their curriculum."},{"startTime":619.299,"endTime":621.76,"body":"Another lens would be how does the idea"},{"startTime":621.77,"endTime":624.9,"body":"support the learning objectives of the program?"},{"startTime":624.909,"endTime":628.719,"body":"And further does the idea align with the strategic plan"},{"startTime":628.729,"endTime":631.69,"body":"of the department of the college and the institution?"},{"startTime":632.0,"endTime":637.359,"body":"And maybe most importantly, are there resources available to implement the idea?"},{"startTime":638.44,"endTime":640.869,"body":"Let's say this idea for a revision makes it all"},{"startTime":640.88,"endTime":644.71,"body":"the way through all of that interrogation with flying colors."},{"startTime":645.09,"endTime":649.28,"body":"A curriculum proposal is then submitted through the curriculum management system"},{"startTime":649.289,"endTime":653.429,"body":"usually but not always administered by the office of the university Registrar"},{"startTime":653.96,"endTime":657.83,"body":"where it will be reviewed by a number of committees."},{"startTime":658.299,"endTime":660.82,"body":"I'm speaking generally here as it's likely that"},{"startTime":660.83,"endTime":664.059,"body":"the proposal was initiated in the system and then"},{"startTime":664.21,"endTime":666.94,"body":"the interrogation through those various lenses began."},{"startTime":667.179,"endTime":669.59,"body":"And I'm certain that there are other models of"},{"startTime":669.599,"endTime":672.64,"body":"curricular governance than what I'm about to describe."},{"startTime":672.909,"endTime":675.77,"body":"But in my experience at five different institutions,"},{"startTime":675.909,"endTime":680.4,"body":"this is a reasonable summary of the process to imagine."},{"startTime":681.989,"endTime":686.14,"body":"OK. So at the committee review stage of our curricular revision,"},{"startTime":686.58,"endTime":690.619,"body":"the first committee is usually within the department where the idea originated to"},{"startTime":690.63,"endTime":692.57,"body":"make sure that all the previously"},{"startTime":692.58,"endTime":695.75,"body":"identified lenses have been thoughtfully reviewed."},{"startTime":696.039,"endTime":697.789,"body":"And next might be the school or"},{"startTime":697.799,"endTime":700.929,"body":"college level curriculum committee where other faculty"},{"startTime":700.94,"endTime":703.309,"body":"from different disciplines within the school or"},{"startTime":703.32,"endTime":706.64,"body":"college review and assess the proposal,"},{"startTime":707.119,"endTime":710.65,"body":"not all departments have their own curriculum committee."},{"startTime":710.719,"endTime":715.57,"body":"And so the college level review might be the proposal's first stop."},{"startTime":716.989,"endTime":717.989,"body":"Finally,"},{"startTime":718.0,"endTime":721.53,"body":"a university level committee is where faculty representatives"},{"startTime":721.539,"endTime":725.01,"body":"from other schools and colleges across the institution"},{"startTime":725.179,"endTime":728.95,"body":"review the proposal specifically with an eye as to how"},{"startTime":728.96,"endTime":733.21,"body":"it might affect any of their own offerings or programs."},{"startTime":734.08,"endTime":736.94,"body":"Sometimes these committees are institution wide,"},{"startTime":737.14,"endTime":740.679,"body":"sometimes they are delineated by undergraduate or graduate."},{"startTime":740.929,"endTime":743.739,"body":"Sometimes they're grouped by like disciplines."},{"startTime":743.75,"endTime":747.44,"body":"Faculty governance models is probably another good topic"},{"startTime":747.45,"endTime":750.34,"body":"for a deeper dive on a podcast episode."},{"startTime":750.349,"endTime":753.919,"body":"Hm, if only I knew someone who had a podcast to talk about it"},{"startTime":754.679,"endTime":757.0,"body":"at any point in this process,"},{"startTime":757.01,"endTime":762.32,"body":"the proposal might be sent back to the department for revisions or clarifications."},{"startTime":762.39,"endTime":765.919,"body":"This is all part of a shared governance model."},{"startTime":767.669,"endTime":772.359,"body":"Every proposal is reviewed by a bunch of faculty members."},{"startTime":772.429,"endTime":778.109,"body":"So when it's approved, you know that it has gone through a rigorous review process"},{"startTime":778.51,"endTime":779.969,"body":"and once approved,"},{"startTime":779.979,"endTime":782.989,"body":"it moves through the curriculum management system and"},{"startTime":783.0,"endTime":786.909,"body":"the changes are reflected in the next catalog."},{"startTime":788.13,"endTime":792.07,"body":"Every single requirement in your catalog has gone"},{"startTime":792.08,"endTime":794.429,"body":"through this process or one close to it"},{"startTime":794.65,"endTime":797.869,"body":"at one point in your institution's existence,"},{"startTime":798.59,"endTime":801.369,"body":"I'll mention it here and I'm sure I'll say it again,"},{"startTime":801.65,"endTime":804.09,"body":"but you can see how important it might be for the"},{"startTime":804.099,"endTime":808.359,"body":"registrar's office staff to be involved with the curriculum review process."},{"startTime":808.369,"endTime":809.169,"body":"In some way,"},{"startTime":810.309,"endTime":814.78,"body":"we bring a particular viewpoint and institutional knowledge to"},{"startTime":814.789,"endTime":817.929,"body":"bear to be able to guide what's feasible,"},{"startTime":817.94,"endTime":820.719,"body":"what can or can't be enforced by the system"},{"startTime":820.859,"endTime":823.919,"body":"and whether something will make sense to students,"},{"startTime":824.84,"endTime":827.34,"body":"those things aren't always on the faculty's"},{"startTime":827.349,"endTime":830.159,"body":"radar when they're developing curriculum proposals."},{"startTime":830.359,"endTime":835.52,"body":"So it's much better to be involved upfront to influence the process rather"},{"startTime":835.53,"endTime":839.7,"body":"than just being forced to react to the result of the process."},{"startTime":840.13,"endTime":841.219,"body":"Way back in"},{"startTime":841.409,"endTime":842.309,"body":"2009,"},{"startTime":842.32,"endTime":847.82,"body":"I think maybe I give a presentation with Doctor Linda O Stanford from Michigan State"},{"startTime":847.929,"endTime":850.77,"body":"entitled Strange Bedfellows,"},{"startTime":850.78,"endTime":856.109,"body":"the registrar's office and university policy and curriculum committees."},{"startTime":856.53,"endTime":857.799,"body":"It is a fun topic."},{"startTime":859.01,"endTime":859.609,"body":"OK."},{"startTime":859.88,"endTime":863.909,"body":"Now we're getting closer to circling around back to the degree audit,"},{"startTime":863.919,"endTime":867.869,"body":"but there's one more very important thing we need to talk about first."},{"startTime":867.88,"endTime":870.15,"body":"So stick with me. I think it's worth it."},{"startTime":871.409,"endTime":875.65,"body":"The catalog is the foundation of the degree audit."},{"startTime":876.849,"endTime":882.82,"body":"The catalog serves as a contract of sorts between students and the institution."},{"startTime":883.03,"endTime":887.14,"body":"Sometimes it's called a bulletin of Information or a university catalog."},{"startTime":887.58,"endTime":892.4,"body":"Whatever the title of this particular publication at your institution is,"},{"startTime":892.409,"endTime":894.76,"body":"this is the purpose it serves."},{"startTime":895.599,"endTime":900.46,"body":"The catalog is published once every year, usually in the late spring or early summer"},{"startTime":900.78,"endTime":904.88,"body":"so that it can be available for students who are considering attending"},{"startTime":905.0,"endTime":908.02,"body":"will be attending orientation over the summer or"},{"startTime":908.03,"endTime":910.28,"body":"who might be transferring to the institution."},{"startTime":911.469,"endTime":915.63,"body":"The catalog publication schedule obviously drives many of the"},{"startTime":915.64,"endTime":919.89,"body":"curriculum management deadlines that the faculty must adhere to"},{"startTime":920.809,"endTime":925.76,"body":"the catalog governs a full academic year consisting of the fall semester,"},{"startTime":925.77,"endTime":928.45,"body":"spring semester and summer sessions."},{"startTime":928.69,"endTime":935.109,"body":"Not surprisingly, that time period is often referred to as the catalog year"},{"startTime":935.239,"endTime":938.109,"body":"and it is associated with the student."},{"startTime":939.08,"endTime":942.58,"body":"It is the degree requirements as printed"},{"startTime":942.59,"endTime":945.929,"body":"in the catalog year when a student matriculates"},{"startTime":946.38,"endTime":951.739,"body":"that the student must complete to earn their sought credential."},{"startTime":952.679,"endTime":954.02,"body":"I say again,"},{"startTime":954.539,"endTime":957.159,"body":"it is the degree requirements"},{"startTime":957.28,"endTime":959.58,"body":"as printed in the catalog."},{"startTime":959.84,"endTime":963.78,"body":"The year a student matriculates at the institution"},{"startTime":964.229,"endTime":968.489,"body":"that the student must complete to earn their sought credential."},{"startTime":969.2,"endTime":971.52,"body":"I say that as a declarative statement,"},{"startTime":971.53,"endTime":974.659,"body":"but there are some exceptions which we'll talk about in a few"},{"startTime":975.799,"endTime":980.739,"body":"historically and really only until very recently, the university catalog"},{"startTime":980.89,"endTime":985.179,"body":"was a physical artifact published on actual paper."},{"startTime":985.869,"endTime":988.609,"body":"Some institutions would print enough copies to"},{"startTime":988.619,"endTime":992.169,"body":"provide one each to every incoming student."},{"startTime":992.909,"endTime":997.77,"body":"And that's a good visual because if you think about the institution saying here"},{"startTime":997.78,"endTime":1001.53,"body":"are your requirements as they hand a copy of the catalog to the student"},{"startTime":1002.02,"endTime":1006.77,"body":"and the student carrying that physical catalog around for four plus years,"},{"startTime":1006.83,"endTime":1010.9,"body":"referring back to the listed requirements whenever they change majors."},{"startTime":1011.44,"endTime":1016.809,"body":"That's a good way to understand why we think about catalog year, the way that we do"},{"startTime":1017.369,"endTime":1019.789,"body":"regular listeners of for the record,"},{"startTime":1019.96,"endTime":1024.3,"body":"along with anyone who has worked in a registrar's office in the past, I don't know,"},{"startTime":1024.31,"endTime":1025.589,"body":"10 years or so"},{"startTime":1025.829,"endTime":1031.459,"body":"will know that technology has significantly affected the way we conduct business."},{"startTime":1032.28,"endTime":1037.02,"body":"With the advent of the internet, the catalog has shifted to the digital realm"},{"startTime":1037.17,"endTime":1040.53,"body":"and this has caused some debate about whether or not the catalog"},{"startTime":1040.54,"endTime":1045.959,"body":"should remain unchangeable as it would have been in its physical form"},{"startTime":1046.27,"endTime":1051.579,"body":"or whether intermittent changes should be incorporated as they are approved."},{"startTime":1052.369,"endTime":1054.689,"body":"Even in a digital form,"},{"startTime":1054.939,"endTime":1060.089,"body":"it is widely accepted that once published even electronically,"},{"startTime":1060.349,"endTime":1063.17,"body":"the catalog should not be changed."},{"startTime":1064.369,"endTime":1067.989,"body":"So what is actually in the catalog again, I'm gonna speak generally,"},{"startTime":1068.0,"endTime":1072.859,"body":"your catalog may align nicely with what I'm about to describe or it might not"},{"startTime":1073.3,"endTime":1076.31,"body":"or maybe I'll hit 80% of it and we'll call that good."},{"startTime":1077.75,"endTime":1081.699,"body":"You can think of the catalog as having three main sections."},{"startTime":1082.119,"endTime":1086.739,"body":"The first of which includes institutional information like tuition fees,"},{"startTime":1086.75,"endTime":1087.939,"body":"enrollment numbers,"},{"startTime":1088.089,"endTime":1091.41,"body":"and other factual or historical information,"},{"startTime":1091.77,"endTime":1095.969,"body":"academic policies and other regulatory information."},{"startTime":1096.67,"endTime":1099.13,"body":"This information is at the front of the catalog"},{"startTime":1099.14,"endTime":1102.88,"body":"and is generally referred to as front matter material"},{"startTime":1103.28,"endTime":1107.599,"body":"while it is reviewed and may require approval to be changed."},{"startTime":1107.829,"endTime":1113.589,"body":"It does not generally flow through the curriculum review and approval process."},{"startTime":1113.599,"endTime":1114.729,"body":"It's handled separately."},{"startTime":1115.609,"endTime":1116.42,"body":"Notably,"},{"startTime":1116.43,"endTime":1119.239,"body":"a lot of the front matter material is required"},{"startTime":1119.25,"endTime":1123.369,"body":"by either state higher education associations or accrediting bodies."},{"startTime":1123.829,"endTime":1129.199,"body":"This is another historical artifact from the idea of catalog as contract"},{"startTime":1129.369,"endTime":1133.15,"body":"students needed a place to find all of that pertinent information."},{"startTime":1133.16,"endTime":1138.15,"body":"And pre 1994 there wasn't the World wide Web, just"},{"startTime":1138.339,"endTime":1139.219,"body":"books."},{"startTime":1140.52,"endTime":1145.26,"body":"The second main division of the catalog is generally what we think of as the catalog."},{"startTime":1145.43,"endTime":1148.709,"body":"It's all of the school or college information,"},{"startTime":1148.88,"endTime":1151.979,"body":"detailing the requirements for every program of"},{"startTime":1151.989,"endTime":1154.819,"body":"study the institution is approved to offer."},{"startTime":1155.4,"endTime":1159.42,"body":"This also includes the academic requirements at the institutional level."},{"startTime":1159.43,"endTime":1162.459,"body":"Think general education requirements for undergraduates"},{"startTime":1162.469,"endTime":1165.3,"body":"or general information on comprehensive exams."},{"startTime":1165.31,"endTime":1166.3,"body":"For example,"},{"startTime":1167.599,"endTime":1170.339,"body":"the third and final main division of the catalog"},{"startTime":1170.349,"endTime":1173.31,"body":"is a comprehensive listing of the institution's faculty,"},{"startTime":1173.319,"endTime":1176.14,"body":"including their rank title and credentials."},{"startTime":1176.56,"endTime":1180.02,"body":"And while the faculty are a critical part of any institution,"},{"startTime":1180.28,"endTime":1185.239,"body":"they generally aren't directly involved with how degree audits are coded."},{"startTime":1186.959,"endTime":1191.02,"body":"The degree audit pulls together all of the different elements"},{"startTime":1191.03,"endTime":1194.51,"body":"that govern the requirements for a selected program of study,"},{"startTime":1194.56,"endTime":1197.819,"body":"regardless of where they appear in the catalog."},{"startTime":1198.359,"endTime":1200.739,"body":"This eliminates the need for students to track"},{"startTime":1200.75,"endTime":1203.989,"body":"down applicable academic policies in the front matter"},{"startTime":1204.199,"endTime":1207.55,"body":"and find the college specific requirements in a different section"},{"startTime":1207.689,"endTime":1211.459,"body":"and specific major requirements in yet another section."},{"startTime":1212.0,"endTime":1214.26,"body":"So not to put too fine a point on it."},{"startTime":1214.53,"endTime":1218.369,"body":"But this is a super time saver especially for advisor"},{"startTime":1218.38,"endTime":1220.8,"body":"who will have to bounce from student to student,"},{"startTime":1220.819,"endTime":1224.709,"body":"all who have different elements of their curriculum to parse."},{"startTime":1226.339,"endTime":1228.4,"body":"So let's get down to the nitty gritty here."},{"startTime":1228.41,"endTime":1232.849,"body":"How are requirements coded into the degree audit?"},{"startTime":1233.01,"endTime":1234.63,"body":"Well, first,"},{"startTime":1234.75,"endTime":1236.9,"body":"they don't magically appear there and there"},{"startTime":1236.91,"endTime":1239.8,"body":"isn't yet a way to automatically translate"},{"startTime":1239.81,"endTime":1244.88,"body":"the way requirements are stated in the catalog directly into a degree audit."},{"startTime":1245.359,"endTime":1248.439,"body":"So there is a person or group of people whose"},{"startTime":1248.449,"endTime":1252.14,"body":"job it is to interpret the requirements in the catalog"},{"startTime":1252.31,"endTime":1256.729,"body":"into whatever system the institution is using for their degree audit."},{"startTime":1257.339,"endTime":1261.42,"body":"This is why it's so important to be at least informed if"},{"startTime":1261.43,"endTime":1266.819,"body":"not actively involved in the articulation of the requirements by the faculty."},{"startTime":1267.79,"endTime":1272.25,"body":"Sometimes the faculty will want something that is not enforceable by the system."},{"startTime":1272.449,"endTime":1272.459,"body":"A"},{"startTime":1272.689,"endTime":1277.05,"body":"good degree audit analyst or curriculum specialist will recognize that"},{"startTime":1277.06,"endTime":1281.43,"body":"limitation and help meet the desired outcome of the requirement"},{"startTime":1281.709,"endTime":1283.77,"body":"in a way that the system can support."},{"startTime":1284.3,"endTime":1287.89,"body":"There's a little bit of an art to it and you have to enjoy logic puzzles."},{"startTime":1289.069,"endTime":1292.76,"body":"I started my higher ed career as a degree audit coordinator"},{"startTime":1292.77,"endTime":1296.229,"body":"at the University of Notre Dame working in degree works,"},{"startTime":1296.63,"endTime":1299.199,"body":"then Notre Dame implemented banner"},{"startTime":1299.599,"endTime":1304.15,"body":"and we got rid of degree works. So I recoded all of the requirements into"},{"startTime":1304.439,"endTime":1304.5,"body":"C A"},{"startTime":1304.9,"endTime":1309.829,"body":"the curriculum and program planning module within banner."},{"startTime":1310.88,"endTime":1312.31,"body":"When I went to Michigan State,"},{"startTime":1312.319,"endTime":1318.65,"body":"we used degree Navigator and then I came back to degree works when I moved to GW again,"},{"startTime":1318.66,"endTime":1320.77,"body":"coding a healthy portion of the requirements"},{"startTime":1320.91,"endTime":1322.579,"body":"before Kim Snead and Becca"},{"startTime":1322.81,"endTime":1327.04,"body":"Zacharias took over and let's be honest, made things much better"},{"startTime":1328.16,"endTime":1328.81,"body":"at A U."},{"startTime":1328.819,"endTime":1332.41,"body":"We used the delivered audit function and colleague and I"},{"startTime":1332.42,"endTime":1335.599,"body":"frankly wasn't very involved with the audit at A U"},{"startTime":1336.219,"endTime":1341.4,"body":"and Mason has been on degree works for a while and we are currently implementing ste."},{"startTime":1342.369,"endTime":1345.319,"body":"So I've been in a few different kinds of audits"},{"startTime":1345.329,"endTime":1349.8,"body":"with a variety of audit building interfaces in my time."},{"startTime":1349.81,"endTime":1353.959,"body":"Yes, indeed. I've seen a few audits in my time."},{"startTime":1355.55,"endTime":1358.18,"body":"Some systems like degree works have a"},{"startTime":1358.189,"endTime":1362.109,"body":"custom interface with a proprietary coding language"},{"startTime":1362.14,"endTime":1366.849,"body":"that degree audit analysts have to learn to create the blocks of requirements."},{"startTime":1367.53,"endTime":1371.189,"body":"Some systems like cap that delivered audit function within banner"},{"startTime":1371.489,"endTime":1375.14,"body":"have a complicated set of nested logic statements that an"},{"startTime":1375.15,"endTime":1379.329,"body":"analyst gets to build within the banner admin apps forms."},{"startTime":1379.92,"endTime":1381.979,"body":"Other systems like decision academics,"},{"startTime":1381.989,"endTime":1386.819,"body":"Degree Navigator have a fun concept of requirement islands where you"},{"startTime":1386.829,"endTime":1390.699,"body":"drag and drop courses to make little degree island clusters."},{"startTime":1391.4,"endTime":1395.859,"body":"However, requirements are entered, it's done by a person."},{"startTime":1397.02,"endTime":1401.819,"body":"Now, frequently requirements are stated in pretty straightforward ways."},{"startTime":1401.829,"endTime":1408.04,"body":"Take one class from these three classes or take three credits from this"},{"startTime":1408.05,"endTime":1414.0,"body":"list or take 15 credits from courses with a history subject code."},{"startTime":1414.77,"endTime":1416.5,"body":"Those are easy to code."},{"startTime":1417.079,"endTime":1422.38,"body":"It's when there are combined dependencies where things start to get fun,"},{"startTime":1422.459,"endTime":1425.25,"body":"something like take these two courses."},{"startTime":1425.26,"endTime":1430.589,"body":"Unless you've taken this other course, then take these other two courses instead."},{"startTime":1431.53,"endTime":1431.949,"body":"Again,"},{"startTime":1431.959,"endTime":1433.829,"body":"there are seemingly limitless numbers of"},{"startTime":1433.839,"endTime":1436.439,"body":"combinations of those types of requirements,"},{"startTime":1436.88,"endTime":1440.63,"body":"dependencies based on the presence or absence of a concentration"},{"startTime":1440.64,"endTime":1444.859,"body":"code or the presence or absence of a particular student attribute"},{"startTime":1445.18,"endTime":1447.349,"body":"on the combination of two majors."},{"startTime":1447.359,"endTime":1450.75,"body":"If the student is in the honors program, you you get the point."},{"startTime":1451.849,"endTime":1456.02,"body":"There are also courses that have significant overlapping content."},{"startTime":1456.18,"endTime":1459.829,"body":"And so students are only able to receive credit for one of them,"},{"startTime":1460.78,"endTime":1465.28,"body":"those kinds of restrictions along with minimum grades to meet a requirement,"},{"startTime":1465.29,"endTime":1468.89,"body":"minimum GPA S to meet the requirement for a major"},{"startTime":1469.05,"endTime":1471.67,"body":"minimum institutional credits, et cetera."},{"startTime":1471.81,"endTime":1477.91,"body":"Those are all critical to incorporate into the audit again, think comprehensive."},{"startTime":1479.39,"endTime":1482.05,"body":"So the curriculum proposal is moving along,"},{"startTime":1482.06,"endTime":1485.75,"body":"maybe someone in the registrar's office is aware or involved."},{"startTime":1486.28,"endTime":1492.41,"body":"It's only when the requirement is fully approved to be printed in the catalog"},{"startTime":1492.699,"endTime":1495.93,"body":"that it can be considered an official requirement."},{"startTime":1496.989,"endTime":1500.0,"body":"In the same way that the catalog is published every year,"},{"startTime":1500.01,"endTime":1502.91,"body":"requirements within the degree audit receive"},{"startTime":1502.92,"endTime":1506.109,"body":"a new version every time something changes"},{"startTime":1506.369,"endTime":1509.67,"body":"and those changes are then associated with the catalog"},{"startTime":1509.68,"endTime":1512.93,"body":"year when the change was published and became official."},{"startTime":1513.709,"endTime":1518.569,"body":"Sometimes program requirements are pretty stable, think English or history."},{"startTime":1519.31,"endTime":1523.609,"body":"Other disciplines have more frequent changes and updates to the requirements."},{"startTime":1523.78,"endTime":1526.75,"body":"Think computer science or analytics"},{"startTime":1527.65,"endTime":1530.15,"body":"depending on how the requirements are coded"},{"startTime":1530.16,"endTime":1532.93,"body":"or exist in combination with other requirements."},{"startTime":1533.119,"endTime":1537.3,"body":"You can end up with a lot of different versions of requirements pretty quickly."},{"startTime":1538.18,"endTime":1538.719,"body":"This way,"},{"startTime":1538.729,"endTime":1544.01,"body":"students who start in 2020 aren't affected by changes to their program that work"},{"startTime":1544.02,"endTime":1548.52,"body":"their way into the catalog in 2023 right as they're poised to graduate."},{"startTime":1549.15,"endTime":1550.969,"body":"So now the catalog has been published,"},{"startTime":1550.979,"endTime":1554.589,"body":"the degree audit analyst has created new versions of the requirement"},{"startTime":1554.599,"endTime":1558.55,"body":"blocks that have changed and associated them with the new catalog year"},{"startTime":1558.68,"endTime":1561.459,"body":"and they've taken a pass at coding the new requirements"},{"startTime":1561.609,"endTime":1564.4,"body":"and now a critical step in the process happens"},{"startTime":1564.589,"endTime":1569.359,"body":"a review with the units affected by the requirement changes."},{"startTime":1570.479,"endTime":1572.729,"body":"This usually involves a meeting or two with"},{"startTime":1572.739,"endTime":1575.439,"body":"the directors of academic advising in a unit"},{"startTime":1575.609,"endTime":1578.569,"body":"to vet the changes and ensure that everything made"},{"startTime":1578.579,"endTime":1580.699,"body":"it through the way it was expected to."},{"startTime":1581.3,"endTime":1582.709,"body":"This can be an iterative process,"},{"startTime":1582.719,"endTime":1587.089,"body":"especially with complicated requirements with significant other dependencies,"},{"startTime":1588.01,"endTime":1592.689,"body":"developing a positive working relationship with your academic advisors across"},{"startTime":1592.699,"endTime":1596.849,"body":"campus is critical to the success of this process."},{"startTime":1597.199,"endTime":1599.63,"body":"Maintaining open lines of communication,"},{"startTime":1599.64,"endTime":1604.469,"body":"being responsive and listening for understanding, not just hearing,"},{"startTime":1606.5,"endTime":1610.369,"body":"making the changes and incorporating them into the production environment"},{"startTime":1610.38,"endTime":1613.099,"body":"so that students can actually see them is time bound."},{"startTime":1613.369,"endTime":1618.06,"body":"It's a good practice. Is it a best practice? What are my other options here?"},{"startTime":1618.3,"endTime":1620.359,"body":"Let's call it a good practice"},{"startTime":1620.469,"endTime":1623.39,"body":"to have the changes made and in production"},{"startTime":1623.589,"endTime":1627.54,"body":"so that students who might be participating in orientations over the summer"},{"startTime":1627.609,"endTime":1632.28,"body":"can see the correct version of their requirements right from the start"},{"startTime":1634.68,"endTime":1637.3,"body":"to accomplish that you don't have to wait until the"},{"startTime":1637.31,"endTime":1641.219,"body":"catalog is actually published to start revising the requirements,"},{"startTime":1641.229,"endTime":1641.819,"body":"coding."},{"startTime":1642.25,"endTime":1645.18,"body":"You just have to wait until the proposal makes"},{"startTime":1645.189,"endTime":1647.849,"body":"it all the way through the approval process."},{"startTime":1648.31,"endTime":1652.64,"body":"So your degree audit analysts should be reviewing the minutes from whatever"},{"startTime":1652.65,"endTime":1656.859,"body":"group on your campus is the final approver for curriculum changes."},{"startTime":1657.189,"endTime":1657.78,"body":"You know,"},{"startTime":1658.01,"endTime":1661.489,"body":"in addition to maybe being involved earlier in the process."},{"startTime":1661.63,"endTime":1664.01,"body":"It's still always good to read"},{"startTime":1664.26,"endTime":1666.41,"body":"what was actually approved."},{"startTime":1669.3,"endTime":1671.609,"body":"We've covered a lot of ground so far and I feel"},{"startTime":1671.619,"endTime":1676.16,"body":"like maybe there's more than one episodes worth of information here,"},{"startTime":1676.4,"endTime":1681.28,"body":"but I'm going to press on and cover a couple more topics relating to degree audits."},{"startTime":1682.64,"endTime":1686.02,"body":"I've mentioned catalog year a lot. I hope not too much."},{"startTime":1686.229,"endTime":1689.699,"body":"But there are situations when a student's catalog can change."},{"startTime":1689.709,"endTime":1690.63,"body":"For example,"},{"startTime":1690.65,"endTime":1695.54,"body":"if a student stops attending and has to reapply for admission when they return"},{"startTime":1695.849,"endTime":1701.219,"body":"their catalog year may get bumped to the catalog year in effect when they return,"},{"startTime":1701.92,"endTime":1705.9,"body":"your institution may have policies specifically governing this"},{"startTime":1706.42,"endTime":1712.369,"body":"at Mason. If the student is on an approved leave, their catalog year stays as it was."},{"startTime":1712.53,"endTime":1714.439,"body":"If they separate and come back,"},{"startTime":1714.65,"endTime":1717.5,"body":"the student gets the new catalog year when they return"},{"startTime":1718.839,"endTime":1721.38,"body":"some disciplines are more restrictive about"},{"startTime":1721.39,"endTime":1724.459,"body":"which catalog year students are pursuing,"},{"startTime":1724.55,"endTime":1728.729,"body":"especially if the student hasn't been continuously enrolled."},{"startTime":1730.15,"endTime":1733.229,"body":"In an extreme case going the other way."},{"startTime":1733.43,"endTime":1738.119,"body":"When I was the associate registrar for certification services at Michigan State,"},{"startTime":1738.479,"endTime":1743.369,"body":"the university had a return to learn initiative inviting people in"},{"startTime":1743.38,"endTime":1748.43,"body":"Michigan who had attended Michigan State but left without earning a degree"},{"startTime":1748.68,"endTime":1750.859,"body":"to come back and finish."},{"startTime":1751.369,"endTime":1755.29,"body":"One of the incentives was that the student could finish out the"},{"startTime":1755.3,"endTime":1760.54,"body":"requirements that were in place when they were originally at the institution."},{"startTime":1760.979,"endTime":1765.42,"body":"There are some great stories there. So again, another episode,"},{"startTime":1765.64,"endTime":1768.13,"body":"I've basically planned out all of season seven."},{"startTime":1768.14,"endTime":1770.349,"body":"Just from ideas from this one episode,"},{"startTime":1772.06,"endTime":1776.54,"body":"there are situations when the requirements for a major will change significantly"},{"startTime":1776.55,"endTime":1780.65,"body":"and students themselves will want to pursue the newer set of requirements"},{"startTime":1780.81,"endTime":1784.88,"body":"or the institution will give students the option to pick between"},{"startTime":1784.89,"endTime":1788.28,"body":"the two versions of the requirements that happened to me at GW"},{"startTime":1788.91,"endTime":1792.0,"body":"those situations are usually few and far"},{"startTime":1792.01,"endTime":1795.52,"body":"between and are generally handled as exceptions."},{"startTime":1797.05,"endTime":1801.209,"body":"Mason has a policy that all of the components of a student's"},{"startTime":1801.219,"endTime":1806.16,"body":"program of study have to be governed by the same catalog year."},{"startTime":1806.369,"endTime":1809.199,"body":"So undergraduates can't take the general"},{"startTime":1809.209,"endTime":1812.05,"body":"education requirements from one catalog year"},{"startTime":1812.18,"endTime":1815.75,"body":"and the major requirements from a different catalog year."},{"startTime":1816.27,"endTime":1819.569,"body":"Minors are OK though, for some reason"},{"startTime":1819.719,"endTime":1820.479,"body":"for a minor,"},{"startTime":1820.489,"endTime":1824.109,"body":"the student gets the catalog year requirements when they declare the minor,"},{"startTime":1824.14,"endTime":1827.25,"body":"not when they matriculated at the institution"},{"startTime":1827.66,"endTime":1832.209,"body":"unless obviously they declare the minor in the same term that they matriculate."},{"startTime":1832.339,"endTime":1832.93,"body":"You got it."},{"startTime":1833.41,"endTime":1839.63,"body":"OK. Last topic for today, I think degree audits are incredibly data rich"},{"startTime":1839.89,"endTime":1841.479,"body":"and institutions"},{"startTime":1841.619,"endTime":1847.869,"body":"should be using those data to make students lives better improve student outcomes."},{"startTime":1847.88,"endTime":1849.719,"body":"Increase graduation rates,"},{"startTime":1849.839,"endTime":1853.89,"body":"enable proactive and invasive advising practices."},{"startTime":1854.069,"endTime":1857.18,"body":"And to streamline administrative processes"},{"startTime":1857.939,"endTime":1862.27,"body":"really doug the degree audit should be doing all of that."},{"startTime":1862.689,"endTime":1865.349,"body":"Yes, definitely. Yes,"},{"startTime":1866.709,"endTime":1873.489,"body":"an individual degree audit is an incredibly useful tool for an individual student."},{"startTime":1874.17,"endTime":1879.609,"body":"But a collection of degree audits taken in aggregate can give amazing"},{"startTime":1879.619,"endTime":1884.439,"body":"insights into the way a curriculum plays out in real life."},{"startTime":1885.089,"endTime":1891.56,"body":"The secret sauce is something I refer to as requirements based reporting"},{"startTime":1893.28,"endTime":1897.099,"body":"requirements based reporting enables one to inquire how"},{"startTime":1897.109,"endTime":1901.38,"body":"many of my juniors haven't met this particular requirement"},{"startTime":1902.18,"endTime":1905.359,"body":"for straightforward requirements. Sure, you can do that already."},{"startTime":1905.459,"endTime":1909.05,"body":"For those complicated dependency laden requirements,"},{"startTime":1909.13,"endTime":1914.069,"body":"it gets a lot more difficult to get an accurate report without using the degree,"},{"startTime":1914.079,"endTime":1914.88,"body":"audit data"},{"startTime":1915.819,"endTime":1918.829,"body":"requirements based reporting can be used at the program"},{"startTime":1918.839,"endTime":1922.64,"body":"level too for program reviews or curricular reviews."},{"startTime":1922.819,"endTime":1924.959,"body":"So let's say a department has one of those"},{"startTime":1924.969,"endTime":1928.719,"body":"take three courses from this list of 18 courses"},{"startTime":1929.069,"endTime":1932.89,"body":"and they think they need to offer all of those courses all the time."},{"startTime":1933.079,"endTime":1934.569,"body":"But the data show"},{"startTime":1934.989,"endTime":1940.209,"body":"that really only nine of the courses have ever been applied to that requirement."},{"startTime":1940.67,"endTime":1946.569,"body":"What might a department chair or dean be able to do with these kinds of insights?"},{"startTime":1948.349,"endTime":1951.109,"body":"It works for administrative processing too."},{"startTime":1951.609,"endTime":1956.41,"body":"I am definitely going to have a full episode on the degree clearance process."},{"startTime":1956.569,"endTime":1960.25,"body":"But as a teaser, it is possible to use the degree audit data"},{"startTime":1960.38,"endTime":1964.449,"body":"to significantly streamline the awarding of a student's degree"},{"startTime":1964.609,"endTime":1966.689,"body":"and by a student, I mean,"},{"startTime":1967.099,"endTime":1970.89,"body":"all of the applied to graduate students in a term"},{"startTime":1971.989,"endTime":1975.479,"body":"and speaking of applying to graduate requirements based reporting"},{"startTime":1975.489,"endTime":1978.689,"body":"should make the graduation application a thing of the past"},{"startTime":1978.92,"endTime":1982.29,"body":"as students register for classes in their final term"},{"startTime":1982.39,"endTime":1985.439,"body":"and those final requirements in the degree audit show"},{"startTime":1985.449,"endTime":1990.14,"body":"up as met using in progress or registered courses."},{"startTime":1990.579,"endTime":1992.609,"body":"The student should get a notification that they've"},{"startTime":1992.619,"endTime":1994.689,"body":"been applied to graduate in that term."},{"startTime":1995.459,"endTime":1998.68,"body":"I said before we live in a connected world,"},{"startTime":1998.839,"endTime":2003.92,"body":"we should use those connections to our benefit and to our students benefits."},{"startTime":2005.5,"endTime":2007.81,"body":"There are a bunch of use cases where degree"},{"startTime":2007.819,"endTime":2010.489,"body":"audit data should be used by the institution."},{"startTime":2011.339,"endTime":2015.589,"body":"Yes, it takes effort and co ordination and collaboration."},{"startTime":2015.9,"endTime":2020.819,"body":"But we're registrars, we coordinate, we collaborate. It's what we do."},{"startTime":2022.489,"endTime":2026.189,"body":"I could talk about degree audits for a long time and I have,"},{"startTime":2026.579,"endTime":2031.38,"body":"but I'll end it here for today. I have so many ideas for future episodes."},{"startTime":2031.589,"endTime":2033.92,"body":"I hope you'll stick around and listen. And"},{"startTime":2034.209,"endTime":2037.89,"body":"if you're interested in participating in any of the episode"},{"startTime":2037.9,"endTime":2040.8,"body":"ideas I've floated during the past 40 minutes or so,"},{"startTime":2040.81,"endTime":2042.089,"body":"please reach out."},{"startTime":2043.229,"endTime":2045.17,"body":"Thanks very much for listening."},{"startTime":2045.869,"endTime":2049.55,"body":"If you're enjoying the podcast, send it on to a friend or a colleague."},{"startTime":2049.6,"endTime":2050.909,"body":"I appreciate it."},{"startTime":2057.908,"endTime":2058.967,"body":"Until next time."},{"startTime":2059.188,"endTime":2061.329,"body":"Drink some water, stretch your legs,"},{"startTime":2061.339,"endTime":2064.289,"body":"smash the patriarchy and be kind to one another."},{"startTime":2064.809,"endTime":2065.809,"body":"I'm Doug mckenna"},{"startTime":2066.029,"endTime":2067.849,"body":"and this is for the record."},{"startTime":2074.978,"endTime":2075.27,"body":"All right,"},{"startTime":2080.629,"endTime":2083.399,"body":"aren't affected by changes to their program that"},{"startTime":2083.409,"endTime":2086.379,"body":"work their way into the catalog in 2023."},{"startTime":2086.389,"endTime":2090.418,"body":"Right? As they're poised to graduate, poised,"},{"startTime":2090.899,"endTime":2095.55,"body":"the secret sauce is something I refer to as poised,"},{"startTime":2095.668,"endTime":2096.82,"body":"poised,"},{"startTime":2097.07,"endTime":2098.179,"body":"poised,"},{"startTime":2098.659,"endTime":2098.919,"body":"poised."}]}