[inaudible]. Thanks for joining me for the cyber security and splice this week on the cybersecurity review. We're going to take a look at last week cyber security quiz.
Speaker 2:Do you think the stuff on your desk is secure? So first I'd like to thank a couple of people for taking the quiz that week prior that, uh, they won the$20 Starbucks gift cards. I'd like to thank Joni Stirsman, me from Due Doyle Fanning and Aldefer, they're in Indianapolis. I'd also like to thank Colleen Drew from Lawyer's Title of Cincinnati, both of those ladies win a$20 gift card to Starbucks just for taking the quiz. And remember each week of all the people that take cyber security quiz, two people will win in$20 Starbucks gift card. The question I pose this week was, uh, which of the items following items do you have on your desk right now? And I asked things like client folders, letters, bills or statements, papers, mail do you're given you, and of course this is at your office, uh, legal pads with notes on them, DVDs that are labeled or not, maybe business cards are posting notes, written notes, and some other things like that of those results and things that people had on their desk. Most was kind of interesting. Client folders. I'd say the 68% of the people that actually responded the quiz had client folders on their desks, 65% of them. They had papers that were mailed or given to them by somebody that had information. I'm 70% of the people interestingly here, how 70% of people that responded that Post-it notes on their desk or a with 60% of people just had scratch paper written on their desk and all those people, um, you know, it had confidential information. I said, what would, what would your company say about the information that's on that stuff on your desk? Would they consider it to be confidential or private information? 75% of the people that responded the quiz last week said, yeah, that they're cut their firms or businesses would consider that data that's on those, uh, items on their desk to be confidential. And then my next question to them is, do you think those items are safe from eyes that should not see them? And of the respondents, 43% of people said that, um, that they don't think it's safe. And so they, you know, these are the people that consider the stuff on their desk to be vulnerable to other people that can see them. So, um, you know, here's the thought on this. Our it groups do not take for granted the technology to keep stuff safe. But the problem is that we don't always consider the things that are out in the open. The things that are on their desks are, the things can be seen by eyes throughout our businesses and offices or even at your home for that matter. And it's not like a, I'm sure I'm the businesses that are out there and not like there's just guest just roaming around the hallways looking on people's desks. But you know, there you do see clients in your offices, you do have vendors that come into your offices, uh, during business hours and you, you know, you have to wonder to yourself what are they looking. And then you also got to consider those people that are in your office when you're not there. People like you're cleaning company or window cleaners for that matter that are cleaning the windows through. Uh, and you know, who can see into the offices maybe during the daylight hours or something like that when you might be at lunch or out of your office. Never consider a carpet cleaners and yeah, absolutely. You should consider your computer consultants. They, yeah, those guys can actually see what's on your desk to now, um, coffee vendors and repair the repair people. There's a lots of people that are in and out of your office during business hours when you're not there or after business hours when you're not there to win, when there's no chance of you actually coming back to your office. And here's the thing, what we recommend and what we do in our, our company here at SpliceNet. Then we actually have all of our employees signed confidentiality agreements and then before we take a client on, when we start going down a path of talking about things that might be confidential, um, we definitely signed to them a confidentiality agreement. We actually have our own that we signed to them rather than forcing them to come up with one. Uh, we actually have one for them. So I would recommend this of all of your vendors. I don't care what random dirt is. Then I'd also make sure that they have confidentiality agreements with all of their staff and their employees and their vendors to, um, and if you're interested, we have an application now that where we've developed where you can do some compliance requests of your vendors and to make sure that they're holding themselves accountable and you're holding them accountable. Then hold their holding their selves accountable and they're holding their vendors accountable because like a computer company, if you, if we take your, your computer off site and you bring it to our all, we bring it to our office to work on it or won't, don't you want to be confident in knowing that that computer is safe from maybe a carpet cleaner or a cleaning company. They might come into our office. So you know, we have an application. If you reach out to me at jgast@splice.net I'll get you hooked up with that and it's a very easy thing to use. But you know, your company should develop a strategy to, to handle um, service, personality and service personnel and, and what, what if they can see anything or, or what happens if they do see something your, your company should have a pro policy on that. Now if your company doesn't have a policy on it, does that mean that you don't have to do anything? I think every employee is beholden to the company's private, private, and confidential data, whether it's their own or their clients. And I think that we all have a responsibility to make sure that the items that are on our desks are not in plain view. You know, what if, uh, what if a cleaning person walked through your office and took a picture of something and then posted it on Facebook or Instagram or Twitter for that matter, a used one of the anonymous sites like Yappy or something along those lines. Um, you know, if that information could be traced back to your office, your company, Your Business, or you'll be left holding the bag for a breach of security for some private and personal information that you had, you had your desk. So I recommend that we start considering a, what we call clean desk policy and start hiding this stuff. That's a, that's in plain view, covering it up, putting something over top of it at the bare minimum, but better, better yet, probably put it in a drawer, file it, put it where it should be rather than keeping it on your desk. You definitely don't want people, um, being able to see easily see information and you definitely don't want people to maybe move things around. Um, in the, in the, uh, process of, I have the quote fingers at cleaning your desk area. So, um, again, you know, it's up to all of us to, to keep data safe, keep stuff confidential. Uh, if our employers don't have policies to do that, then we should take it upon ourselves because it's just common sense. And if, if I, if something bad does happen, well, you know, we're gonna, we're gonna, it's going to be traced back to us and we potentially could get in trouble for it. So just a word to the wise, be careful. So a couple of comments I have on this week's quiz and I appreciate everybody in the great comments and the great ratings on the, on the quiz this week. A couple of comments. Uh, I work at home and only my golden doodles are allowed into my office and they are sworn to secrecy. And that's my friend Kim Dandy, uh, and Cam. So listen, I don't trust it as golden doodles. I've known a couple of those dogs to be snitches, so I'd watch out for those. You know, I'd also watch out for schnauzers too, just getting everyone out. I called and doodles in schnauzers are great dogs, but seriously, um, you know, she's kidding. And then, you know, I love the comment from a Joni stairs, man at doodle fanning. She says, my desk is clean now, or you're adulation is Joni. Thanks for taking the quiz and listen. As always, if you ever have a question regarding cybersecurity, a technology, uh, business processes, marketing, business development, we hear splicing are happy to help me and my partner and friend Dave Meyers, and, uh, George George Ziegler, we all three are available for you to, uh, to bounce things off of. Uh, start by just reaching out to jgast@splice.net. So it's jgast@splice.net and a I'd love for everyone to sign up for the cyber security quiz. I sent it out twice a month. You can do that at my website www.splice.net/free-cybersecurity-quiz. And so, uh, there's also a link probably in this podcast in the notes of the podcast.. Always compute safe.