Introducing Entity Management: your trust, your rental, your side business all in SortMe

If you've got a trust, a rental or a side business, you know the March routine. Your accountant emails asking for the year's transactions, the rental statements, and "any receipts you've got." You lose a weekend exporting CSVs from three different banking logins and diving through 100,000 emails looking for receipts. Then a fortnight later comes the harder email: what was that $1,840 Bunnings charge in August for, the rental or the house?

In this episode, SortMe Founder & CEO Carl Thompson introduces Entity Management — the most-requested feature in SortMe's history, built to close the no-man's-land between personal finance apps (which pretend your entities don't exist) and accounting software (overkill for someone who just needs their books kept separate and tidy). Each trust, rental LTC, company, partnership or sole trader sits as its own set of books inside SortMe, right next to your personal money. The headline payoff: a one-click End-of-Year Accountant Pack — a single ZIP of per-account CSVs, receipts, notes and a cover page, all reconciled to your bank balance with discrepancies flagged. Chief Customer Officer Charlotte Barraclough: "This is comfortably the most-requested thing I hear from our investor and small-business customers… they love SortMe for their personal money, but they've been forced to run a second app, or a spreadsheet, for the entity side. They've been waiting for us to close that gap, and now we have."

In this episode:

• The March routine Entity Management is built to kill — exporting CSVs from three banking logins, hunting for receipts, and not remembering whether the August Bunnings charge was the rental or the house
• The one-click End-of-Year Accountant Pack — a single ZIP of per-account transaction CSVs, every attached receipt, your transaction notes and a cover page, all reconciled to the bank balance with discrepancies flagged up front
• Why this isn't full-blown accounting software — and why Carl thinks Kiwi households with a trust or a side business live in the no-man's-land between personal finance apps and Xero-grade tools
• Create an entity in a few minutes — name, type (Trust, Company, LTC, Partnership, Sole Trader or Other), description, avatar, and financial year-end (defaulting to NZ-standard 31 March)
• Bind your bank accounts once and SortMe tags every transaction automatically — and backfills your history retroactively with a live progress bar, so the entity's books are complete from day one and you can finish the last EoFY
• Receipt prompts on every business-sized spend ($500+) without a receipt — snap it as you go, instead of reconstructing twelve months of paperwork in March
• The per-entity card view — accounts, this month's transaction count, net in and out, outstanding receipt prompts — one click deep-links to that entity's transactions with personal spend excluded
• The whole-app entity filter — toggle "Personal" for true personal-only, or pick specific entities, with nothing filtered by default so the full picture stays intact
• Available now on SortMe Pro — set up your first entity today and let SortMe backfill the rest

Read the full article: sortme.com/post/introducing-entity-management

Transcript

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Introducing entity management, your trust, your rental, your side business all in sort me. Article by Carl Thompson, CEO and co-founder of Sort Me. If you've got a trust, a rental, or a side business, you know the March routine. Your accountant emails asking for the year's transactions, the rental statements, and any receipts you've got. You lose a weekend exporting CSVs from three different banking logins and diving through the 100,000 emails trying to find receipts. Then a fortnight later comes the harder email. What was that $1 day $140 bunnings charge in August for? The rental or the house? You honestly have no idea. Entity management fixes that. It lets you keep each of your entities as its own set of books inside Sort Me sitting right next to your personal money. A trust, a rental LTC, a company, a partnership, a sole trader, each one separate, all in one place. No untangling things at tax time, no second app, no spreadsheet. TLDR. Track each trust, rental, company, or partnership as its own set of books inside SortMe, alongside, not tangled up with, your personal money. Bind your bank accounts to an entity once. Sort me tags every transaction automatically and backfills your history so the books are complete and you can finish the last end of financial year. Get nudged for receipts on every business size spend, 500 plus, as you go. No March receipt scramble. The headline payoff, a one-click end-of-year accountant pack, a single zip of per account CSVs, receipts, notes, and a cover page, all reconciled to your bank balance with discrepancies flagged. Everything your accountant needs in one go. The one-click year-end pack your accountant can actually use. When the year is done, you pick an entity, or all of them, and download the end of year accountant pack, a single zip containing per account transaction CSVs, every attached receipt, your transaction notes, and a cover page. It's all reconciled to the bank balance. And if anything doesn't tie out, the discrepancies are flagged up front, rather than discovered by your accountant three weeks later. The period runs from when you created the entity through your most recently completed financial year. You hand it straight over. That's the whole job. Everything else in entity management exists to make that download clean and effortless when the time comes. A feature we built because you kept asking for it. This one came from you. Our team has watched demand for it build for months. Charlotte Barraclough, Sort Me's chief customer officer, says, This is comfortably the most requested thing I hear from our investor and small business customers. People with a trust or a rental keep telling us the same story. They love Sort Me for their personal money, but they've been forced to run a second app or a spreadsheet for the entity side. They've been waiting for us to close that gap, and now we have. That gap is exactly where we think the opportunity sits. Carl Thompson, CEO of Sort Me, adds, There's a real no man's land between personal finance apps and accounting software, and Kiwi households with a trust or a side business live right in it. Personal finance tools pretend your entities don't exist. Accounting software is overkill for someone who just needs their books kept separate and tidy. As far as we can tell, no app on the market handles both personal and business in one place. Entity management is us bridging that gap. To be clear about scope, entity management is not full-blown accounting software, and it's not trying to be. It's the bridge between keeping your personal finances on top of things and being genuinely ready for your accountant. Without the double entry overhead. How it works. Getting set up takes a few minutes, and the system does the ongoing work. Create an entity. Give it a name, pick a type, trust, company, LTC, partnership, sole trader, or other, add a description and an avatar, and set its financial year end. It defaults to the NZ standard 31 March. Bind your accounts, assign the bank accounts that belong to that entity. Sort Me tags every transaction on those accounts automatically and backfills your history retroactively with a live progress bar so the entity's books are complete from day one. Not just going forward. Need an exception, reassign any single transaction as a one-off override. Stay receipt ready year-round. For every business sized outflow, 500 plus without a receipt, sort me surfaces a prompt right on the entity's card. Snap or attach it as you go, instead of reconstructing 12 months of paperwork in March. See each entity at a glance. Every entity gets a card showing its accounts, this month's transaction count, net in and out, and any outstanding receipt prompts. One-click deep links to that entity's transactions, with personal spend excluded. Filter your whole app by entity. Your transactions and reports gain an entity filter. Toggle personal for true personal only, or pick specific entities, they're independent toggles, and by default nothing's filtered, so you still see your whole picture. Getting started.