The Poddy Report
The Poddy Report
Achieving Inbox Zero and Project Management Efficiency
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Eager to detox your digital workspace and get super-organized? This episode is your ultimate guide to decluttering your digital life, using Asana for project management, and managing your inbox effectively. As we embark on a new season, it's time to step into digital cleaning.
Hear how I tackled tidying up my Asana, preparing it for collaboration, and the magic of archiving old projects. I also share my latest journey to achieving a clean inbox, inspired by a transformative YouTube video from a Google employee.
But we don't stop there! We delve deeper into the digital decluttering journey as we discuss the chaos of a poorly organized Google Drive and how muddled project management systems can wreak havoc on your sanity.
It's time to end the madness and usher in a new era of digital cleanliness. So, take a break, grab a cup of coffee, and join me as we explore the wonders of digital spring cleaning. Remember, a clean workspace is a productive workspace. So, let's keep it fresh, fun, and keep going!
Welcome back to another episode of the Putty Report . So yesterday I told you about productivity and Marie's webinar . If you have not listened to that , go back and listen to yesterday's episode . Get registered for Marie's webinar so you do not miss it . They start tomorrow , september 14th , so let's put that on . You know the to-do list right away if you haven't already done it .
Speaker 0But the thing that I wanted to talk about today is getting hyper-organized with my Asana . So if you've been around here for a while , you heard me talk about I treat back to school kind of like a mini new year , where it's like you're spring cleaning and you're just tidying things up in your business , whether it's cleaning out your email , you know , getting your Google Drive organized or whatever that looks like for you . One thing that I realized is I needed to clean up my Asana so that I can be prepared when other people start coming into my Asana and you know I have multiple people working for me and then all of a sudden , it's like , oh , we're confused , like all this stuff doesn't make sense . So I'm trying to clean house before I invite people in , and one of the things that I've been doing is going back and archiving old projects that I don't need anymore . Now notice , I said archiving and not deleting , so this has been the magic tool for me , especially recently . So I know that I told you about . You know , my email inbox hack . Maybe I did .
Speaker 0I get confused on what I actually share on here versus what , like it was just in a conversation . I'm like , oh , I know I had the thought , oh , I need to share that on the potty report . So let me break it down real fast . I watched a YouTube video from a guy that used to work at Google and he showed how he organizes his inbox game changer . So he has three labels awaiting response to read and follow up . Those are it . This is what I changed mine to , and as soon as I read an email , I will label it one of those things or I will archive it .
Speaker 0So , immediately I have gotten into this , like , oh , I'm going to archive everything that I don't need . Like , we are clean in house . If we don't need it anymore , it is gone , it is just , but it's getting archived , I'm not deleting it forever , it's not going away . And so this is what I started doing recently with Asana . I was like you know what , I'm going to clean it all up and there were so many things that I have seen where it was like kind of like creating a bunch of Google docs and then you don't really file them away where they're supposed to go and maybe you don't label them properly . Is this just me ? Please tell me , I'm not alone . Please tell me , other people do this too .
Speaker 0You get a ton of ideas and then you're just like oh , you know , this is a great idea . Let me jot it down . It's the equivalent of me having a ton of notebooks , which I did for years and years and years . I still do this , not as much , but just having like a bunch of random notes here and there . This is what I do with Google docs now . I just create a bunch of Google docs and they're like everywhere , and then I'll go back to it a few months and I'm like what is this crap Like ? What was I even talking about ? I don't even know what this is .
Speaker 0So I have also done that with Asana projects , where I get an idea , I get inspired and I'm like let me just brand up everything that has to do with this . There are whole courses planned in Asana , there are mastermind ideas , there are email newsletter ideas . There's all kinds of stuff and I was like I don't need all of this , it's distracting . I need to have everything very sleek , very well organized , so that whenever I go in there I'm like , oh , this is such an inviting environment , I feel good about coming in here , it's clean , but also I want to have people come in here and know exactly where things are . It's not a hot mess and it's very easy to navigate , because I'm looking at growing and scaling and that is a piece of the puzzle that I want to make sure is very ironclad , figured out and not something that someone else has to come in and clean up my mess .
Speaker 0So all of this today has been a PSA for you . If you have not cleaned out your inbox in a while , if your Google Drive is a mess and you have a ton of projects or a ton of things in your project management system , it's just sitting there and it's bugging you and it's driving you crazy that it's not cleaned up . Clean it up , clean it up and then after noon take an hour like schedule some time . Schedule 15 minutes a day . 15 minutes a day can get you so far if it's unsubscribing from newsletters or archiving old stuff . But start doing it and make it happen and you will feel so much better in the long run . But that's all I have for you today . So , as always , remember , keep it fresh , keep it fun and just keep going .