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Project Management Tools Demystified: Pick the Right One for Your Business

April 23, 2025 • Melissa Franks

Is your inbox overflowing? Are you losing track of tasks, deadlines, or team updates? Whether you're solo or managing a growing team, this episode is your go-to guide for choosing the right project management tool to reduce chaos and reclaim control.

Join host Melissa Franks as she walks through the most common project and task management tools used by small businesses, startups, and creative teams—including Trello, Asana, ClickUp, Monday.com, Notion, and Airtable. She breaks down the pros, cons, ideal use cases, and the one question you must ask before choosing a platform.

You'll also learn:

The surprising origin stories behind your favorite tools (and why that matters)

How to avoid overbuying software you don’t need

What kind of business each tool works best for

Common setup pitfalls and how to assign ownership

Melissa’s favorite tools for ease, cost, and team clarity

Whether you're task-based, creative, or managing high-growth operations, this episode will help you simplify your workflow and set your team up for success. It’s time to stop relying on email chaos and move into structured, streamlined execution.

🔧 Tools Mentioned:

ClickUp – Best for highly task-driven, detail-heavy teams

Asana – Ideal for routine projects and teams with varying PM experience

Notion – Great for document storage and SOP libraries, but not for true project management

Monday.com – A hybrid option with powerful integrations for larger teams

Airtable – Essentially a spreadsheet; limited true PM functionality

Trello – Visual, easy to use, perfect for creatives or monthly task cycles

📌 Connect with Melissa:

DM questions or tool suggestions:

📱 Instagram: @_melissafranks or @on_call_coo

Want help picking the right tool & implementing complementary strategies? Schedule a free consultation call. Visit https://www.melissafranks.com/fractionalcooservices