The Mind Your Time Podcast | Business Systems for Service Providers
Running a service-based business doesn’t have to feel so chaotic!
If you’re a virtual assistant, consultant, OBM, or service provider who’s delivering great results for clients but struggling behind the scenes, The Mind Your Time Podcast will help you fix the backend systems that keep you stuck.
Hosted by Shannon Baker, a business operations strategist with 20+ years of experience, this podcast explores the tools, systems, and strategies you need to:
- Streamline your business operations
- Create smooth onboarding and client workflows
- Delegate with confidence
- Prevent burnout and reclaim your time
- Live your legacy instead of just leaving it behind
Using her proven POWER In Motion framework, Shannon helps service providers simplify their backend, strengthen boundaries, and grow sustainably without having to be on demand.
Each episode delivers practical insights, relatable stories, and quick-win strategies to help you stop spinning your wheels, organize your business, and step into the role of a confident leader your clients trust so they never want to leave.
Subscribe now and learn how to build a service-based business that runs smoothly, supports your lifestyle, and grows without burning you out.
Episodes
229 episodes
Stop Letting Tools Run You: How to Organize Your Operations Without Overwhelm
Are your tools actually helping you run your business or are they just giving you more to manage?If your day-to-day operations still feel messy behind the scenes, even with all the apps and automations, this episode is for you. I’m break...
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Episode 223
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18:09
How to Go From Scrambling to Strategic with Emani Guy
When the systems behind your business don’t match the level of your skill, even the most talented service provider can find themselves stuck in a cycle of burnout and scrambling to keep up. In this episode, I sit down with Emani Guy...
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Episode 222
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38:42
Systems Reset Series: From Scrambling to Strategic — Your Next Step as a Consultant
What if the real reason you’re exhausted isn’t because you need more clients or more hours?In this final episode of the Systems Reset Series, we pull everything together to help you take the next step to go from scrambling to strategic. ...
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Episode 221
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15:03
Systems Reset Series: Why a Messy Calendar Costs You More Than Time
Your calendar is more than a place to track meetings. It’s the front line of your boundaries!It drains your energy, steals family moments, and keeps you overbooked with the wrong clients. But with a few simple resets, you can reclaim you...
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Episode 220
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18:52
Systems Reset Series: Your Client Onboarding Shouldn’t Be a Guessing Game
Onboarding is often the very first test of how professional, reliable, and confident you appear to your clients. If it’s scattered and reactive, you’re starting the relationship on shaky ground.Client onboarding doesn’t have to feel like chaos....
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Episode 219
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24:09
Systems Reset Series: Being Great at What You Do Isn’t Enough (And That’s Not Your Fault)
Do you ever feel like being great at what you do should be enough, but behind the scenes your business is still a hot mess? If that sounds familiar, this episode is your wake-up call! I’m kicking off the Systems Reset Series with a ...
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Episode 218
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16:34
Coffee Chat Take 5: I Had to Reset My Own Systems (Yep, Even Me)
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your ...
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6:48
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You’re Not Behind, You’re Just Building Without Support
Ever felt like a fraud despite your success because behind the scenes you’re scrambling just to keep up? The truth is the problem isn’t you. You’ve simply outgrown the systems you started your business with. The most successful serv...
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Episode 217
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17:21
Coffee Chat Take 4: You’re Doing CEO Work Without CEO Systems
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your ...
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6:56
The Must-Fix Business Systems That Make or Break Your Growth
Are your business systems for growth actually helping you scale, or are they slowly wearing you down? If every new client, project, or opportunity is making your business feel heavier instead of lighter, you are not alone. It is eas...
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Episode 216
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15:41
Coffee Chat Take 3: Why I Made My Health a Non-Negotiable and What It Taught Me About Business
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.Today, I’m pulling back the curtain on a boundary I reinforced this summer that changed more than just my energy...
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5:22
Why September Is the Best Time to Reset Your Business
If your business feels messy behind the scenes or like it’s running you instead of the other way around, this episode is your chance to pause and reset!Whether you’re just getting started, in the thick of client work, or trying to rebuil...
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Episode 215
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23:15
Coffee Chat Take 2: Why Delegation Isn’t Working (And What to Do Instead)
Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re jugg...
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6:24
Stop Hiring in Chaos: How to Delegate Successfully
If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you!Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business t...
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Episode 214
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13:41
Coffee Chat Take 1: You’re Not Behind—You’re Building Without Support
Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a...
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3:42
How to Fix Your Backend and Go From Beach Panic to Beach Peace
You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you?Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound fam...
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Episode 213
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23:10
The 6 Core Systems Your Business Needs to Grow Without Burnout
Burnout isn’t a badge of honor. It’s actually a warning sign your business is missing something critical?You didn’t build your business to be the bottleneck, stuck in the day-to-day with no room to breathe. You built your business for fr...
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Episode 212
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17:00
Why Systems Are Self-Care (and How to Build Them)
What if the very thing you’re calling “freedom” is actually fueling your burnout?We’ve been sold the idea that flexibility equals freedom. That being able to work from anywhere, say yes to everything, and keep our business in our head is...
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Episode 211
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17:39
Make Your Business Work For You — So You Can Enjoy Summer Too
Summer isn’t a threat to your business! It’s actually the perfect season to reclaim your freedom.You don’t need to keep grinding through the heat or watch your progress slip away while you’re trying to unplug and spend time with your fam...
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Episode 210
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20:44
Smarter Systems, Sustainable Growth: Why Hustling Harder Is The Real Roadblock
Still grinding 10-hour days and wondering why your business still feels chaotic behind the scenes?Here’s the truth no one wants to admit, hustling harder isn’t the path to sustainable success. It’s the roadblock! And if you’re not intent...
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Episode 209
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26:11
The Business Success Framework Every High-Achieving Entrepreneur Needs to Scale Sustainably
What if the chaos in your business isn’t a time problem?You don’t need more hours my friend. You need a back office that actually supports the business you’re building. So today, I’m breaking down how smart, driven entrepreneurs like you...
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Episode 208
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16:29
Booked and Burnt Out: Why Success Without Systems Isn't Sustainable
What if the very success you worked so hard for is the very thing that is keeping you stuck?Today I’m calling out the hidden chaos behind the “perfectly polished” business. You’ve got the clients, the revenue, maybe even a team. But if y...
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Episode 207
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16:18
How to Set Boundaries That Actually Work in Your Business
Let’s be real, if your calendar looks like chaos and your inbox runs your life, it’s not because you’re too busy. It’s because your boundaries are broken... and no, color-coding your planner isn’t going to save you.In this episode, I’m t...
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Episode 206
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17:39
Simple Ways To Spring Clean And Declutter Your Business Systems
Your disorganized business backend is stealing 180+ hours a year—time you’ll never get back. Ready to shake off the winter blues and breathe fresh life into your business? That overflowing inbox, chaotic file system, and endless search for docu...
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Episode 205
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18:01
The MY-T Society: The Missing Piece in Your Business Growth Strategy
Are you stuck in a cycle of overwhelm, constantly trying to keep up with your business instead of actually growing it? If you’re tired of spinning your wheels and ready to build a business that works for you, not the other way around, then this...
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Episode 204
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16:11