System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
69 episodes
ICIMS Hacks: MCP, Automations, and Confidential Reqs (8/14/26)
This week's SAI call covers a candidate fraud hackathon, real-world MCP use cases, and countersigning offer letters. Admins also swap tips on hiring automation, dispositioning, global data privacy requests, secure document links, and locking do...
ICIMS Hacks: Cheesecake Factory's Hiring Automation Wins (8/7/26)
A Cheesecake Factory admin shares how iCIMS hiring automation has processed over a million actions—streamlining employee referral spotlighting, flagging bot applications, and automating onboarding notifications. Plus tips on safe testing, Teams...
: ICIMS Hacks: Gartner Rankings, Fraud & Hidden Costs (7/31/26)
This week's SAI call dives into the ICIMS Gartner Magic Quadrant placement vs. Workday, hidden costs behind Workday add-ons, hybrid interview scheduling headaches, Zoom Room security concerns, candidate fraud monitoring, and a peek at ICIMS's r...
iCIMS Hacks: Fighting AI Look-Alike Resumes & More (7/24/26)
AI is reshaping recruiting fast. This week's SAI call dives into homogenous, AI-generated resumes and how admins are vetting sourcing tools for compliance. Plus: screening question strategies, interview scheduling headaches, and real talk on in...
iCIMS Hacks: Data Lakes, Warehouses & Lakehouses Explained
This week's session tackles data lakes, warehouses, and lakehouses—what they actually are, when each makes sense, and how integrating data can solve reporting gaps ICIMS can't. Plus community troubleshooting on Apply Network sync issues, interv...
iCIMS Hacks: API Refresh, Token Limits & Ghost Jobs (6/26/26)
System admins tackle evergreen job refreshes via API automation, unpack iCIMS's upcoming token enforcement policy, and dig into ghost job legislation hitting New York and beyond. Plus: CXM talent community tips and email deliverability best pra...
iCIMS Hacks: API Integrations, MCP & Workflow Automation (6/12/26)
Integration specialist John Barth breaks down REST API vs. flat file vs. data stream, MCP capabilities, delayed email triggers, DocuSign in onboarding, and multi-vendor change management. Plus: UKG Gen 3 limitations, CXM email campaigns, and a ...
iCIMS Hacks: Entry-Level Hiring, Data Purges & Bugs (6/5/26)
The group unpacks the entry-level hiring collapse, peak 65 retirements, and AI's role in shrinking talent pipelines. Plus: iCIMS data purge strategies, a missing-notes bug, career site misdirection issues, delaying automated emails, and a UKG G...
iCIMS Hacks: CXM Campaigns & Onboarding at Scale
Imagine Dental's Jordana McGee demos their CXM automation strategy for hard-to-fill dental roles, with a 65% open rate. Plus: managing onboarding doc sprawl when legal keeps adding complexity. Real talk from sysadmins in the trenches.
iCIMS Hacks: UKG Org Fields, Hiring Automation & More (5/22/26)
Admins tackle the messy reality of iCIMS: migrating org-level fields in UKG integrations, fixing a broken implementation from scratch, troubleshooting hiring automation errors with background check vendors, and exporting CXM data. Plus: when le...
iCIMS Hacks: Fighting Candidate Fraud with VID (5/15/26)
This week on System Admin Insights, the team explores candidate fraud prevention with Cerebrum and its VID platform. Learn how identity verification fits into the hiring journey, iCIMS integration considerations, hiring automation wins, trouble...
iCIMS Hacks: AI Risk & ATS Compliance (5/8/26)
This episode dives into the growing legal and compliance risks surrounding AI in ATS platforms, including Workday litigation, ADA implications for applicants, knockout questions, GDPR challenges, AI consent tracking, and evolving data privacy c...
iCIMS Hacks: April Wins in Hiring Automation & AI (5/1/26)
Explore real-world wins from the iCIMS community, including automation that removes screening questions and AI tools that map skills across resumes. Learn how teams are streamlining hiring, protecting data, and unlocking new insights with pract...
iCIMS Hacks: AI, Data, and Admin Challenges
System Admin Insights kicks off with gratitude and dives into AI trends, app-building frameworks, and real-world iCIMS challenges. From job distribution tools to feedback forms, onboarding, reporting, and data hygiene, this session is packed wi...
iCIMS Hacks: Employee Referral Tech Updates (4/17/26)
We explore new innovations in employee referral technology, including AI assistants, digital referral cards, and cross-organization referrals. Plus, real talk on iCIMS integrations, automation challenges, GDPR considerations, and practical solu...
iCIMS Hacks: Interview Feedback & Automation Tips (4/10/26)
A candid session on using iCIMS interview feedback forms for high-volume roles, scheduler tips without calendar sync, and early wins and limits with hiring automation. The group also discusses offer workflows, approvals, integrations, and what’...
iCIMS Hacks: EU AI Act & ATS Compliance Tips (3/27/26)
March wins, workflow improvements, and a deep dive into EU AI regulation. Learn what ATS admins must do now, from auditing AI tools to vendor accountability. Plus, tips on data privacy, integrations, and avoiding compliance risks across your te...
iCIMS Hacks: Spring Release & Automation Insights (3/20/26)
System Admin Insights dives into the iCIMS Spring 2026 release, covering hiring automation, interview scheduling challenges, and Frontline AI. Learn how admins are navigating API updates, complex workflows, and real-world use cases, plus tips f...
UNFILTERED: The 4P Framework for ATS Success: What Most Implementations Get Wrong
In this episode of Unfiltered: Real ATS Conversations, Alex Marcus and Vivian Larson break down the 4P Framework from the new book From Zero to ATS Hero: The Accidental Admin’s Journey. Learn how ATS administrators, HR te...
iCIMS Hacks: Hiring Automation & Referral Data (3/13/26)
In this System Admin Insights session, iCIMS administrators discuss LinkedIn’s “weak ties” research and what it means for referrals, retention, and networking. The group also reviews early experiences with iCIMS Hiring Automation, potential ris...
UNFILTERED: The Accidental ATS Admin: AI, Compliance, and the Future of HR Tech
Most ATS system administrators never planned to be in the role.In this episode of Unfiltered: Real ATS Conversations, we talk about the reality behind becoming an “accidental ATS admin,” why HR technology roles are e...
iCIMS Hacks: Understanding Integrations & Developer Tools
In this System Admin Insights session, Vivian Larsen breaks down the iCIMS Developer Site and the fundamentals of integrations. Learn the difference between REST APIs and flat file integrations, how events trigger integrations, and where admins...
iCIMS Hacks: Apply Network in the Real World (2/27/26)
Jessica Smith from CORT shares a practical admin-led walkthrough of iCIMS Apply Network. Learn what worked, what didn’t, and how standardization, screening strategy, and governance impact results in high-volume hiring. Includes real lessons, go...
iCIMS Hacks: Compliance, Offers, and ATS Workarounds (2/20/26)
This System Admin Insights session dives into new state laws banning stay-or-pay clauses and what they mean for offer workflows. The group unpacks compliance impacts in California and beyond, candidate experience risks, and practical iCIMS work...
iCIMS Hacks: Smarter Integrations Start Here (2/6/26)
Planning an iCIMS integration? This session digs into how to get started the right way. We cover the iCIMS developer site, choosing between standard, API, and custom integrations, common derailers like vendor API limits and missing field mappin...