System Admin Insights
A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it all work.
Episodes
59 episodes
iCIMS Hacks: Fighting Candidate Fraud with VID (5/15/26)
This week on System Admin Insights, the team explores candidate fraud prevention with Cerebrum and its VID platform. Learn how identity verification fits into the hiring journey, iCIMS integration considerations, hiring automation wins, trouble...
iCIMS Hacks: AI Risk & ATS Compliance (5/8/26)
This episode dives into the growing legal and compliance risks surrounding AI in ATS platforms, including Workday litigation, ADA implications for applicants, knockout questions, GDPR challenges, AI consent tracking, and evolving data privacy c...
iCIMS Hacks: April Wins in Hiring Automation & AI (5/1/26)
Explore real-world wins from the iCIMS community, including automation that removes screening questions and AI tools that map skills across resumes. Learn how teams are streamlining hiring, protecting data, and unlocking new insights with pract...
iCIMS Hacks: AI, Data, and Admin Challenges
System Admin Insights kicks off with gratitude and dives into AI trends, app-building frameworks, and real-world iCIMS challenges. From job distribution tools to feedback forms, onboarding, reporting, and data hygiene, this session is packed wi...
iCIMS Hacks: Employee Referral Tech Updates (4/17/26)
We explore new innovations in employee referral technology, including AI assistants, digital referral cards, and cross-organization referrals. Plus, real talk on iCIMS integrations, automation challenges, GDPR considerations, and practical solu...
iCIMS Hacks: Interview Feedback & Automation Tips (4/10/26)
A candid session on using iCIMS interview feedback forms for high-volume roles, scheduler tips without calendar sync, and early wins and limits with hiring automation. The group also discusses offer workflows, approvals, integrations, and what’...
iCIMS Hacks: EU AI Act & ATS Compliance Tips (3/27/26)
March wins, workflow improvements, and a deep dive into EU AI regulation. Learn what ATS admins must do now, from auditing AI tools to vendor accountability. Plus, tips on data privacy, integrations, and avoiding compliance risks across your te...
iCIMS Hacks: Spring Release & Automation Insights (3/20/26)
System Admin Insights dives into the iCIMS Spring 2026 release, covering hiring automation, interview scheduling challenges, and Frontline AI. Learn how admins are navigating API updates, complex workflows, and real-world use cases, plus tips f...
UNFILTERED: The 4P Framework for ATS Success: What Most Implementations Get Wrong
In this episode of Unfiltered: Real ATS Conversations, Alex Marcus and Vivian Larson break down the 4P Framework from the new book From Zero to ATS Hero: The Accidental Admin’s Journey. Learn how ATS administrators, HR te...
iCIMS Hacks: Hiring Automation & Referral Data (3/13/26)
In this System Admin Insights session, iCIMS administrators discuss LinkedIn’s “weak ties” research and what it means for referrals, retention, and networking. The group also reviews early experiences with iCIMS Hiring Automation, potential ris...
UNFILTERED: The Accidental ATS Admin: AI, Compliance, and the Future of HR Tech
Most ATS system administrators never planned to be in the role.In this episode of Unfiltered: Real ATS Conversations, we talk about the reality behind becoming an “accidental ATS admin,” why HR technology roles are e...
iCIMS Hacks: Understanding Integrations & Developer Tools
In this System Admin Insights session, Vivian Larsen breaks down the iCIMS Developer Site and the fundamentals of integrations. Learn the difference between REST APIs and flat file integrations, how events trigger integrations, and where admins...
iCIMS Hacks: Apply Network in the Real World (2/27/26)
Jessica Smith from CORT shares a practical admin-led walkthrough of iCIMS Apply Network. Learn what worked, what didn’t, and how standardization, screening strategy, and governance impact results in high-volume hiring. Includes real lessons, go...
iCIMS Hacks: Compliance, Offers, and ATS Workarounds (2/20/26)
This System Admin Insights session dives into new state laws banning stay-or-pay clauses and what they mean for offer workflows. The group unpacks compliance impacts in California and beyond, candidate experience risks, and practical iCIMS work...
iCIMS Hacks: Smarter Integrations Start Here (2/6/26)
Planning an iCIMS integration? This session digs into how to get started the right way. We cover the iCIMS developer site, choosing between standard, API, and custom integrations, common derailers like vendor API limits and missing field mappin...
iCIMS Hacks: Apply Networks, Access & Admin Wisdom
From LinkedIn and Indeed apply networks to job template visibility, referral reporting, and AI resume manipulation, this session dives into real-world iCIMS admin challenges. Hear practical guidance on permissions, searches, integrations, and w...
iCIMS Hacks: Governance, AAP, and Referral Audits
A practical iCIMS admin conversation on governance, audit schedules, and AAP reporting. Kaitlyn Faile explains what to review throughout the year, while Vivian Larsen and peers share real examples of compliance risks, referral pitfalls, missing...
iCIMS Hacks: Attention Span and Application Drop-Off
A practical discussion on candidate attention span, notification fatigue, and where applications lose candidates in iCIMS. System Admins Experts review poll data, time-to-complete reporting, internal vs external applications, and why regular au...
iCIMS Hacks: Conditional Logic vs I-Form Myths (12/5/25)
Admins share real-world iCIMS takeaways. A global enterprise tested Power BI AI and said “we’re not satisfied with the results.” Vivian reviews conditional field logic limits, noting “You cannot use salary fields.” Kaitlyn clarifies conditional...
iCIMS Hacks: AI Explainability, Access, and ATS Decisions (12/12/25)
A big topic was the continued need for AI explainability- how do you audit what the AI is doing? The group also shared lessons on agency access, Quick Search and search locks, and how to defend keeping a standalone ATS instead of going full sui...
iCIMS Hacks: Cleaner Emails, Better Formulas, Smarter Insights (11/14/25)
Link-friendly variables make confidential portal emails cleaner and more secure, a reminder that formulas are powerful in iCIMS but should be used carefully to avoid performance drag, Plus, a fun moment about creative SaaS ads in NYC subways. J...
iCIMS Hacks: Confidential Reqs and Scheduler Tips (11/07/25)
Greg learned a step-by-step way to set up confidential requisitions. Vivian noted that Interview Scheduler shows busy/free time differently when using Cronofy. Kaitlyn shared that some orgs don’t need a separate confidential portal.Join ...
iCIMS Hacks: CXM prep + offer date workaround
Ttips to avoid “implementation spookiness” as one team gears up for an iCIMS CXM project, while Vivian explained a clever workaround for tracking offer accepted dates using the “updated date” field.Join our Friday Call:
iCIMS Hacks: Hired Auto Launch, Start Dates, Apply Network (10/24/25)
iCIMS takeaways: hired auto launch and flag, start date on employee tab, HCM integration timing, and Mass Reject on Hire. Plus Q&A on Apply Network, referrals, and date-filter syntax.Free Friday Call:
iCIMS insights: anti-ghosting laws, AI disclosure, and upcoming Indeed feed changes (10/17/25)
iCIMS admins unpack the new anti-ghosting law in Ontario, how AI disclosure rules are evolving, and what the 2026 Indeed feed changes mean for ATS admins.👉 Join our Free Friday Calls: